AZELLA Reassessment Test Training Welcome to Session 4, the final session of the Spring 2016 AZELLA Reassessment Training. Session 4 SPRING 2016 Arizona Department of Education

Session 4 Special Testing Circumstances Testing Forms, and the AZELLA Corrections Application Contact Information Our objectives for this final session of the Reassessment training cover the most frequently asked questions including special testing circumstances, testing forms, and the AZELLA Corrections Application, and useful contact information.

Special Testing Circumstances We will begin this Session with information about special testing circumstances like Mid-Year AZELLA Placement Testing, dual labeled ELL/Special Education students, and information about students entering before and during the Reassessment testing window. Special Testing Circumstances

Mid-Year AZELLA Placement Testing Is this required? No. Why Mid-Year AZELLA Placement Testing? For those who qualify to test, the purpose is for potential transfer to mainstream classrooms. Which students qualify to test? Students in Grades 1 – 12. Students who have scored either Intermediate or Proficient on ALL of the following sub-scores with the most recent AZELLA test. Total Combined Proficiency Level, and Reading Proficiency Level, and Writing Proficiency Level. Students who have an ELL need. Students who regularly demonstrate English language proficiency in the classroom. ------ Mid-Year AZELLA Placement Testing Window Example of sub-scores If a decision has been made to test one or more qualifying students with the Mid-Year AZELLA Placement Test, a Teacher Referral form must be filled out and placed in the student’s cumulative file. The Mid-Year Test must be administered between November 23 through December 18, 2015.

Mid-Year AZELLA Placement Testing AZELLA Placement Test Teacher Referral Form – Moving from ELL Services to Mainstream is required for each student who will be testing. How to administer the test? Register the student in PearsonAccess. Administer the AZELLA Placement Test. What to do if the student scores Proficient? Move student to mainstream Do NOT administer the AZELLA Spring Reassessment Test What to do if the student does NOT score Proficient? Keep student in ELL services Administer the AZELLA Spring Reassessment Test http://www.azed.gov/assessment/2015/10/05/azellamidyeartesting/ Students who score below Proficient are kept in ELL services and must take a Spring AZELLA Reassessment Test.

Dual Labeled Students (ELL/SpEd) The Reassessment is administered to all ELL students. This includes students who are dually labeled ELL and Special Education. Some Special Education students might not be able to participate in all parts of the AZELLA Reassessment. Contact Brenda Wright, AZELLA State Test Coordinator, at AZELLA@azed.gov for guidance. The Reassessment Test is administered to all ELL students. This includes students who are dually labeled ELL and Special Education. Some Special Education students might not be able to participate in all parts of the AZELLA Reassessment. Contact Brenda Wright, AZELLA State Test Coordinator, at AZELLA@azed.gov if any such students are in your district or charter and you need guidance on testing them.

ELL Students Who Do NOT Take an AZELLA Reassessment Test Newly arrived students who take an AZELLA Placement Test on or after January 1, 2016, are NOT given a Spring 2016 Reassessment Test A very small number of ELL students do NOT take a Reassessment Test. Students who take a Placement Test after January 1, 2016, do not take the Reassessment Test. The only way a student will take both the Placement and Reassessment in school year 2015-2016, is if the Placement Test is administered on or before December 31, 2015.

Newly Arrived PHLOTE/ELL Students For students who enroll during the Reassessment testing window of February 8 – March 25, 2016, special care must be used to ensure that the student is assessed correctly on the AZELLA. Check student’s SDELL70 Report. If ELL student, contact previous school to determine if the Reassessment has already been administered to the student. Document using Record for Transferred PHLOTE Student form located under the Test Coordinator tab on the AZELLA Home Page (www.azed.gov/assessment/azella). How do you know if you should reassess a transfer student during the testing window of February 8 through March 25, 2016? First, check the SDELL70 Report for ELL status. If the student’s current assessment shows Eligible for ELL Services, then contact the previous district to see if the Spring 2016 AZELLA Reassessment Test has been administered and document your findings on the Record for Transferred PHLOTE Student form, which will be discussed on the next slide.

Record for Transferred PHLOTE Student This form is located on the AZELLA web page under the District Test Coordinator’s tab. Located at www.azed.gov/assessment/azella

Testing Forms and the AZELLA Corrections Application The AZELLA District Test Coordinator is responsible for reporting any test administration errors or test security breaches and making any necessary student demographic data corrections. Testing Forms and the AZELLA Corrections Application

Speaking Test Lithocode Exchange Form Located at www.azed.gov/assessment/azella Complete the form and send to AZELLA@azed.gov This form is located on the AZELLA web page under the District Test Coordinator’s tab. Complete the form and send to AZELLA@azed.gov.

Testing Incident Report Form File an AZELLA Testing Incident Report Form with ADE for: Student Incidents Cell phone usage Other electronic device Cheating Administration Errors Student not eligible to test Incorrect administration of test Inappropriate accommodations This form is located on the AZELLA web page under the District Test Coordinator’s tab. Complete the form and send to AZELLA@azed.gov. Located at www.azed.gov/assessment/azella Complete the form and send to AZELLA@azed.gov

AZELLA Corrections Application Mismatched AZELLA Records The AZELLA District Test Coordinator is responsible for fixing any errors in the student’s test record. Student test records must be corrected so that all of a school’s AZELLA test records are included for school accountability measures.

Contact Information There are many questions surrounding AZELLA testing. To facilitate a timely response please be aware of who to contact.

Contact Information AZELLA Test administration Testing incident reports Brenda Wright AZELLA State Test Coordinator Phone: 602.542.5233 Fax: 602.542.5467 E-mail: AZELLA@azed.gov www.azed.gov/assessment/azella OELAS Monitoring FEP students ELL forms SEI Models Phone: 602.542.0753 Fax: 602.542.3050 E-mail: OELASinbox@azed.gov www.azed.gov/english-language-learners Pearson PearsonAccess Testing Materials Phone: 888.705.9421 Option 2 E-mail: ArizonaTeam@support.pearson.com Accountability Accountability related questions and concerns Phone: 602.542.5151 Fax: 602.542.5467 E-mail: Achieve@azed.gov www.azed.gov/accountability For questions regarding how or who to administer the AZELLA Reassessment Test or reporting possible testing violations, contact the AZELLA Team at ADE. For questions regarding PearsonAccess and testing materials, contact Pearson. For questions regarding monitoring, ELL forms, and SEI models, contact OELAS. For questions and concerns regarding accountability and the SDELL73 Report, contact Accountability. When in doubt about who to contact, please feel free to contact the AZELLA Team at AZELLA@azed.gov. If the AZELLA Team cannot answer the question, the question will be routed to the appropriate person or persons.

AZELLA Inbox AZELLA@azed.gov The AZELLA Team strives to respond to your emails within 1 business day unless further research is needed. When emailing, please: Use a meaningful subject line that includes your district name. Include full contact information in your signature line or elsewhere in the email. Include either the student’s SAIS ID or the student’s complete name and birthdate for questions about a specific student. Emails should only be sent by the AZELLA District Test Coordinator. So that the AZELLA Team can provide the best service possible, when sending an email, please use a meaningful subject line that is specific to the content of the email. Generic subject lines like “AZELLA question” are not as helpful as “Tumbleweed Unified – Lithocode Exchange Form.” Please do not direct other staff members to contact ADE. The only point of contact between ADE and the district or charter is the AZELLA District Test Coordinator.

Close this presentation and then: Session 4 is completed. Close this presentation and then: Select the “Session 4 Reviewed” button Complete the verification of completion Complete the survey Download, save, and print your PD certificate Only opportunity to receive the certificate ADE does not save these certificates Thank you very much!