Instructor information  Each slide, if applicable, has instructor notes that go with the slide.  Be sure to print the notes pages for reference prior to presenting the material to the employees.  Pre-requisite for this course is Kronos 101 – Introduction to Kronos for Salary employees.

Kronos Approving Salary Timecards

Icebreaker

Agenda  Steps to follow for Salary Timecard approval  Review Timecard totals for 80 hours  Approve Timecards for Previous Pay Period

Expectations

Managers and Supervisors – Kronos 201 Do the following steps immediately following Kronos 101 if you manage Salary Timecards

Managers and Supervisors – Kronos Go to your Outlook calendar and set a Task reminder to approve timecards for your employees every other Monday morning after a Friday pay day. Bi-weekly pay period. A Kronos auto-reminder will be generated with the following: First alert reminder for timecard approvals – 6am Monday morning Second alert reminder for timecard approvals – 2pm Monday afternoon. Third (and final) alert reminder for timecard approvals – 10am Tuesday morning (with a cc to your manager)

Managers and Supervisors – Kronos Sign on to the KRONOS system. Your default view will be the Timekeeping TAB, ‘Reconcile Timecard’ listing for ‘All Home with Hours’ and the default Time Period will be ‘Yesterday’. 3. Make sure you can see all your employees.

Manager Timecard Approval Salary employees 4. Navigate to Timekeeping TAB. Select “Pay Period Close“. The "Show" should display "All Home with Hours" Or ‘My Direct Reports’ and the Time Period should display "Previous Pay Period." Changes can be made to these options via the drop down, if necessary. 5. Review your employees' ‘Combined Hours’ column to make sure each employee has a total of 80 hours listed. Note: If they have less than 80 hours, correct the missing hours/amounts on their schedule. See ‘Kronos Training Museum’ for select instructions for correcting if the ‘Combined Hours’ for an employee does not equal 80.0.

Manager Timecard Approval Salary employees 6. FINAL STEP: Select ‘Actions’ from the task bar and ‘Select ALL’. This will highlight all employees listed. Select ‘Approvals’ from the taskbar and select ‘Approve’. This will approve their timecards for the Previous Pay Period. Verification procedure follows:

Group Edit Results 7. To verify that all employee timecards have been approved, navigate to the ‘General’ tab, select ‘Group Edit Results’. The group approval will be listed. On the right side of the screen, it will display the ‘status’ of the group approval. Status should display either ‘processing’ or ‘completed’. Once the action has completed processing, the status will display COMPLETED. 8. Navigate to ‘Timekeeping’ TAB to see your approval results.

Manager Approval – 9. Select Timekeeping Tab. Select ‘Pay Period Close’. The ‘Manager Approval’ column should now display a ‘1’ for each employee, indicating that each employee’s timecard has been approved. Note: If there are any employees that do not display a ‘1’, highlight and repeat the above steps for timecard approval. Note: If the Manager approval column does not show ‘1’, you will need to select the ‘Refresh’ button to the right of the Time Period. This will refresh the data. 10. Timecards have now been approved for previous pay period. **Note: If you attempt to approve prior to Monday, some of the above directions may change. Contact the Kronos Administrator, for assistance.

Where can I find this presentation and additional instructional training? 2 ways to access the Kronos Museum  Log on to Kronos, Click the ‘Help’ link.  Access via  This access works from your home computer, your tablet, etc.

Questions?