1. Page 1 Overview of SATERN Approval Process for Supervisors Note: this package does NOT cover all SATERN functionality for supervisors. Supervisors are encourage to access the full overview package at http://ohcm.gsfc.nasa.gov/Hot/home.htmhttp://ohcm.gsfc.nasa.gov/Hot/home.htm June 2006

2. Page 2 What is SATERN? Module 1: SATERN Overview SATERN - the System for Administration, Training, and Educational Resources for NASA – is NASA’s new Learning Management System that offers Web-based access to training information

3. Page 3  Launch online courses  Search course catalogs for on-site training opportunities  Submit training registration requests for both on and off-site training  Generate personalized training reports  Receive e-mail reminders on scheduled training  Check the status of enrollment SATERN provides employees a “one-stop” approach to managing NASA training activities. Through SATERN employees will be able to: What Will SATERN Do for Supervisors and Employees? Supervisors can also use SATERN to:  Approve training requests  Assign training  View employee training reports  Manage employees’ training requirements Module 1: SATERN Overview

4. Page 4 Main Menu Sub-menu Menus for SATERN functions can be found across the top of the screen When you roll your mouse over a top menu option, its submenu displays in the menu bar beneath the top menu Important: Use the menus to navigate and not the browser’s “back” button Module 2: Getting Started

5. Page 5 Only supervisors will see the My Employees menu option in the top menu bar Module 6: Working with Employee Records

6. Page 6  As a supervisor, you will be responsible for approving enrollments in SATERN for your direct reports.  Not all learning activities require supervisor approval. This will vary by course.  You will receive an e-mail notification when there is an approval that requires your review.  There are 2 ways to access Approvals in SATERN  Click on the Alert on the Home Page or  Select Personal then Approvals from the Menu Approving Enrollments (On-site Training Requests) Module 7: Managing Employee Plans

7. Page 7  You will see a list of pending approvals. Click the ► next to the employee’s name to see additional details  Remove the checkmark from the checkbox unless you want to enter a reason and have it e-mailed to the learner  Select Approve, Deny or Skip for each submitted request Approving Enrollments (On-site Training Requests) Module 7: Managing Employee Plans

8. Page 8  Supervisors Approve or Deny their Subordinate’s External Training Requests (NF-1735) in the same way as Onsite Training. An Alert is shown on your Home Page:  Supervisors can click on the Title to view the NF-1735, make any necessary edits and/or print the form Module 7: Managing Employee Plans External Training Approvals

9. Page 9 Supervisors can print the form for their records and edit their Subordinate’s request if needed.  Clicking on the Title brings up your Subordinate’s actual NF-1735. Click the appropriate button for the action you wish to take. Module 7: Managing Employee Plans External Training Approvals

10. Page 10  Supervisors in SATERN are responsible for approving employees’ training requests,  In addition, supervisors can enroll employees in scheduled offerings, add learning activities on employees’ learning plans, and run reports on employees’ learning activities.  Supervisors can contribute to the success of the SATERN implementation by using SATERN and encouraging employees to do the same.  Support for SATERN is available via the SATERN Help Desk (1-866-419- 6297), the “?” Help button on SATERN, and through the HQ Training Contact. Summary