Data Management Seminar, 8-11th July 2008, Hamburg WinW3S – Listing & Sampling Teachers

Data Management Seminar, 8-11th July 2008, Hamburg 2 In the Schools: Listing Teachers Listing Teachers School Coordinators complete their Teacher Listing Form Information on the Teachers from the tested grade – Teacher name (or numerical ID) – Birth date (month & year) [optional] – Gender [optional] Sample Teacher with Certainty – optional – Can be used for CCE teachers – will increase the teacher sample Listing Teachers

Data Management Seminar, 8-11th July 2008, Hamburg 3 Tracking Teachers Enter information from the Teacher Listing Forms (in teacher editor) Perform teacher sampling Produce the Teacher Tracking Forms and the Teacher Labels Send all materials to the schools Tracking Teachers Tracking Teachers At the National Center:

Data Management Seminar, 8-11th July 2008, Hamburg 4 Select the desired school in the “Tree View” Select “Edit...” in the “Teachers” menu Select “Add” Record the teachers from the tested grade: – Teacher name – Questionnaire Mode – Month and Year of Birth – Gender Select „Add“ or “Close” Enter Data – Teacher Editor (S) “Teachers” Menu

Data Management Seminar, 8-11th July 2008, Hamburg 5 WinW3s allows you to import Teacher’s basic information from MS Excel files instead of entering this data manually MS Excel file to be imported needs to have a predefined structure MS Excel template can be found here: \WinW3s\ICCS\MICS09_1\Import\Teacher_SchoolID.xls Import process consists of the following steps: –Create and rename one MS Excel file per school –Enter the teacher basic information into the MS Excel file –Import the data for one or more schools into WinW3S Import teacher data from MS Excel

Data Management Seminar, 8-11th July 2008, Hamburg 6 Create and rename one MS Excel file per school Open the teacher template Rename worksheet according to the IDSCHOOL Save Template as Teacher_.xls Import teacher data from MS Excel

Data Management Seminar, 8-11th July 2008, Hamburg 7 Enter teacher basic information Complete teacher data (before teacher sampling) Use defined codes and validation rules (inserted as comment) Import teacher data from MS Excel

Data Management Seminar, 8-11th July 2008, Hamburg 8 “Tools” Menu Select “Import Teachers and Students” in the “Tools” menu Select “Import Teachers” Select the school you wish to import Browse to and select the MS Excel file Select “Import” Import teacher data from MS Excel Import data into WinW3S

Data Management Seminar, 8-11th July 2008, Hamburg 9 Import data into WinW3S Data is automatically validated during import Import will be aborted if there are invalid codes in the MS Excel file Number of teachers in MS Excel must match with number of teachers in WinW3S Log file shows if import was successful Import teacher data from MS Excel

Data Management Seminar, 8-11th July 2008, Hamburg 10 Teacher Sampling Select „Perform Teacher Sampling“ from „Teacher“ menu Teacher IDs (IDTEACH) will be assigned. Teacher Sampling has now been completed. Background color will change to blue after sampling.

Data Management Seminar, 8-11th July 2008, Hamburg 11 Teacher Tracking Form “Schools” Menu Select “Forms and Labels” in the “Schools” menu Select all the Teachers, or only those selected in “List View” Select “Teacher Tracking Form” Select “Save to PDF” and “Preview” to view Select “Output”

Data Management Seminar, 8-11th July 2008, Hamburg 12 Teacher and School Labels “Schools” Menu Select “Teacher Labels” and „School Labels“ Choose the correct label size Select “Save to PDF” and “Preview” to view Select “Output”

Data Management Seminar, 8-11th July 2008, Hamburg 13 Labels for… School questionnaires Teacher questionnaires and cover letters for on-line participants Send all test materials including labeled test instruments, cover letters and Tracking Forms to all participating schools!

Data Management Seminar, 8-11th July 2008, Hamburg 14 School Coordinators... Give out questionnaires to the teachers and school principals Record participation in the Teacher Tracking Forms Participation of on-line teachers and on-line schools should be communicated from National Center to School Coordinator every now and then TEST In the Schools: Survey Administration

Data Management Seminar, 8-11th July 2008, Hamburg 15 Tracking Schools TEST Listing Students & Teachers Listing Students & Teachers Tracking Students & Teachers Tracking Students & Teachers Tracking Classes Tracking Classes Listing Classes Listing Classes Within-School Sampling At the National Center: In the Schools: Tracking Schools

Data Management Seminar, 8-11th July 2008, Hamburg 16 Within-School Sampling Within-School Sampling

Data Management Seminar, 8-11th July 2008, Hamburg 17 Within-School Sampling Within-School Sampling

Data Management Seminar, 8-11th July 2008, Hamburg 18 Within-School Sampling Within-School Sampling

Data Management Seminar, 8-11th July 2008, Hamburg 19 Sampling Schools Data Entry Within-School Sampling Within-School Sampling

Data Management Seminar, 8-11th July 2008, Hamburg 20 Sampling Schools Data Entry Within-School Sampling Within-School Sampling

Data Management Seminar, 8-11th July 2008, Hamburg 21 Sampling Schools Data Entry Within-School Sampling Within-School Sampling

Data Management Seminar, 8-11th July 2008, Hamburg 22 Thank you!

Data Management Seminar, 8-11th July 2008, Hamburg 23 Hands-On Training

Data Management Seminar, 8-11th July 2008, Hamburg 24 Tracking Students Teachers Open the WinW3S database If you did not complete the previous task, open LEVEL2.MDB Enter information from the Teacher Listing Forms ̶ Manually (school 1001) ̶ Import from MS Excel (school 2002) In your folder, under tab 4 Sample Teachers Produce the Teacher Tracking Forms and the Teacher Labels Produce the School Labels Send all materials to the schools Tracking Teachers At the National Center: Hands-On Training 20 min