EveNT PRODUCTION: Operations, Equipment, Facilities, Health & Safety Event MAnagement

ProDuction Equipment – Sample Checklist Staging & Associated structures – disabled platforms, sound delay tower, etc. Lighting, Audio-Visual equipment Power – generators & distribution cables Electrical supplies Fuel Cable cover and ramps Plumbing supplies Joinery supplies

ProDuction Equipment – Sample Checklist Barriers , ropes & stakes, etc – front of stage, perimeter, no-go areas, queuing systems,etc. Portacabins, tents, marquees, etc – dressing rooms, production & site offices, first aid points, catering, storage, nursery, etc. Ballast – for staging, tents & other structures Temporary tracking & ground cover – trackaway, blaze, hard core, sand, bark chips, etc

ProDuction Equipment – Sample Checklist Transport & vehicles – forklift, cherry picker, crane, off-road vehicles, flat bed trucks, vans, cars, etc Fire fighting equipment – fire extinguishers,blanket, etc Sports specific equipment – timing equipment, photo finish, hurdles, batons, etc Refuse disposal – bins, skips, etc Other plant hire On site office equipment – computer, printer, admin supplies, etc.

ProDuction Equipment – Sample Checklist Seating & furniture – audience, offices, catering, dressing rooms, etc Canopies & coverings – for equipment, audience, etc Site decoration and dressing Health & safety signage Directional & information signage

Facilities & Services – Sample Checklist Sanitary Disabled Waste removal & recycling First aid & emergency services Catering – for crew, staff, artists, competitors, guests, audiences, volunteers, etc. Phone lines Radio communications system

Facilities & Services – Sample Checklist Security Stewarding Information booth Lost & found Meeting point Drinking water Changing facilities ( sport events)

Site & Venue LAyout Capacity Access, egress, flow Sterile areas Surface & underground conditions Existing site features Placement of equipment & services Sanitary facilities Local residents Signage Facilities for disabled people Litter and waste

Site & VenUE Plans Indoor – building site maps Outdoors: A grid running Compass The scale Points of access &egress Pathways, routes & roads Other activities – children’s activity area, funfair, medal presentation site, etc

Site & VenUE Plans Audience areas- seated & standing Accredited areas Front of house & sound delay power positions Venue operations centre/ join agency control centre Media points Services & utilities points – toilets, first aid/ambulance location, lost property and persons, information, meeting points, disabled platform, telephones, ATMs, drinking water, etc

Site & VenUE Plans Police & security points Sterile areas & emergency rendezvous points Parking & transport Box office/ticket points Rubbish points Food & drink dispensing &consuming points – picnic/barbeque areas, bars, food vans, etc Camping areas & other recommendation Generators and electricity points

Site & VenUE Plans Artist and hospitality areas Existing site features A clear legend explaining the map symbols & colours

Health & Safety Safety Offices/ Co-ordinator Health & safety policy Event safety memo Reporting procedures – accident/injury, incident, lost/damaged property, lost persons, safety/system failures Emergency services- police, fire brigade, medical services, fees.

Operating procedures Monitoring & Inspections Plan & Drawings Methods Statements – communications, Emergency services- police, fire brigade, medical services, fees), Medical provision – nature of event (programme, activities, sport), location (indoor/outdoor, size of venue), venue (standing,seated), duration (few hours, multiple days), weather conditions, size of audience, audience profile (young, elderly, teen), history ( previous causaities/incident, first time event), other hazards.

Operating procedures weather conditions, size of audience, audience profile (young, elderly, teen), history ( previous causaities/incident, first time event), other hazards. Welfare Services – drinking water, nursery room, meeting points, lost persons, information points, lost property, cloakroom (bags, luggage, etc)

Operating procedures Traffic & transport management Security & stewarding Risk management