1 SERD Project Director’s Conference CRIS OVERVIEW Education Component Current Research Information System March 30, 2005 Dr. Irma A. Lawrence National Program Leader

2 United States Department of Agriculture United States Department of Agriculture CSREES CSREES Information Systems and Technology Information Systems and Technology Management (ISTM) Management (ISTM) Applications Unit - CRIS Team Applications Unit - CRIS Team Organization

3 Document USDA and State agricultural research system partners activities Document USDA and State agricultural research system partners activities Satisfy a variety of reporting requirements Satisfy a variety of reporting requirements Provide access to information Provide access to information Mission It now supports reporting requirements of some education grant programs. It now supports reporting requirements of some education grant programs.

4 Information on publicly-supported projects Information on publicly-supported projects Over 37,000 projects documented in CRIS Over 37,000 projects documented in CRIS Project record is dynamic Project record is dynamic Activities from initiation through termination Activities from initiation through termination CRIS Content

5 Land-grants Land-grants Schools of Veterinary Medicine Schools of Veterinary Medicine State Forestry Schools State Forestry Schools AASCARR AASCARR Hispanic-Serving Institutions Hispanic-Serving Institutions Other Public Institutions Other Public Institutions Who Contributes to CRIS?

6 AD-416 (Research Resume) AD-416 (Research Resume) AD-417 (Research Classification) AD-417 (Research Classification) AD-421 (Progress Report) AD-421 (Progress Report) AD-418/419 AD-418/419 (Financial/Staff Support) (Financial/Staff Support) CRIS Data Forms

7 Web Forms – CRIS Forms Assistance Web Forms – CRIS Forms Assistance URL- URL- A link to Web Forms can be found on the A link to Web Forms can be found on the CRIS home page CRIS home page How Does Information Get into CRIS?

8 Web Forms Home Page:

9 Web Forms – Select State

10 Select SERD for Education Grants

11 Initiate a Project

12 Select New Form

13 Enter Grant Program Information

14 Address and Performing Department

15 Primary Need Area—Education Grants

16 Education Grants Institution Information

17 List Project Director (s)

18 Objectives and Approach

19 Non-technical Summary Purpose

20 Key words and Disciplines

21 Project Classification Check Data

22 Checking Form AD-416

23 Data Input Feedback

24 PLEASE NOTE: THIS IS THE ONLY CONFIRMATION SCREEN THAT VERIFIES SUBMISSION OF CRIS FORMS!!! Print this Form!!

25 Confirmation Screen- Still missing one step Click on Forms Complete Button to submit forms

26 PROGRESS REPORT AD-421

27 After You Select Your State/Territory

28 Locate your Project

29 Enter Period Covered

30 Enter Students Supported Faculty Hours Publications

31 Products-Outcomes-Dissemination

32 Future Initiatives and Impacts

33 Confirmation Screen

34 SAVE THE REPORT WHEN ALL REQUIRED INFORMATION IS COMPLETE…….. SUBMIT THE REPORT Please remember to…

35 STEP 1: GRANT AWARDEE Submits AD-416/417 forms to CRISSubmits AD-416/417 forms to CRIS via Web Forms via Web Forms CRIS PROCESS—Six Steps

36 STEP 2: CRIS DATA UNIT Retrieves project data from Web Forms Loads project data into CRIS database as PENDING** **PENDING grant information is not available to the public via the CRIS web site. STEP 3. OFFICE OF EXTRAMURAL PROGRAMS STEP 3. OFFICE OF EXTRAMURAL PROGRAMS Provides CRIS with data file of grant awardProvides CRIS with data file of grant award

37 STEP 4: CRIS DATA MANAGEMENT UNIT STEP 4: CRIS DATA MANAGEMENT UNIT Processes award information into CRISProcesses award information into CRIS Agreement No. Agreement No. Award Amount Grant Year Award/Start/Termination Date Award/Start/Termination Date Programmatic & Administrative Contacts) Programmatic & Administrative Contacts) Removes PENDING statusRemoves PENDING status Provides copies of AD-416/417 formsProvides copies of AD-416/417 forms to State Partner Grantees to State Partner Grantees

38 STEP 5: SERD PROGRAM OFFICE STEP 5: SERD PROGRAM OFFICE Requests annual progress reportsRequests annual progress reports Requests final technical reportsRequests final technical reports Will this change?

39 STEP 6: CRIS DATA MANAGEMENT UNIT STEP 6: CRIS DATA MANAGEMENT UNIT Updates CRIS database with Updates CRIS database with Final Technical Reports Final Technical Reports Provides notification of Provides notification of Final Technical Reports processed Final Technical Reports processed

40 WHEN SHOULD CRIS AD-416/417 WHEN SHOULD CRIS AD-416/417 FORMS BE REQUESTED?????? FORMS BE REQUESTED?????? CRIS FORMS ARE REQUIRED FOR “NEW” GRANT AWARDS ONLY.

41 URL - URL - Select the “Search Menu” option on CRIS Select the “Search Menu” option on CRIS home page home page Two search interfaces are available to the Two search interfaces are available to the public public Searching CRIS on the Web

42 Text searching Text searching Individual data field searching Individual data field searching Search by classification codes Search by classification codes Automatic truncation Automatic truncation Many “Help” screens available Many “Help” screens available Assisted Search Interface

43 Requires more knowledge/experience More flexible search options More flexible search options Familiarity with data field names Familiarity with data field names Allows for editing and saving of Allows for editing and saving of search strategy search strategy Professional Search Interface

44 Information/Search Assistance Phone: Phone: Fax: Fax: Contact CRIS

45 Questions? Thank you! Thank you!