Stanford University Data Stewardship – Finance Payroll and Labor Expense Management Project October 16, 2012.

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Presentation transcript:

Stanford University Data Stewardship – Finance Payroll and Labor Expense Management Project October 16, 2012

What charges are on our organization suspense account?

What job records may contain a data error that would impact pay and/or benefits?

To what accounts were employees’ earnings charged?

What Labor Schedule lines/PTAs are ending within a given time frame?

Which employees have Labor Schedules which total less than 100%? Which employees do not have a Labor Schedule?

Which faculty members are above the salary cap, and what funds are currently being charged to cover the cap?

Are there Hire/Job Update/Supplemental Pay webforms that have not been approved/loaded?

Are there any timecard entries currently linked to a suspense account?

How much were employees paid (individually or by group)?

When were Labor Distribution Adjustments performed, and by whom?

How did we plan to fund our employees, and how were they actually funded?

Which employees are receiving non-base pay (SUP, BON, HAS, HAP, etc.)?

What supplemental pay entries will be paid to employees this pay period?

What are our employees’ vacation balances, and are they near or above the applicable vacation cap?

Which timecards contain overtime, premium pay and/or out-of-class adjustments?

Are there missing "Out" punches on non- exempt or hourly employee timecards?

Which timecards require employee and/or manager approval?

How much overtime or premium pay did employees receive this pay period?

Which employees covered under the collective bargaining agreement are due a step increase?

Are there blank timecards for active non- exempt or hourly employees? (To review for potential missing pay.)

What is the history of leave balance accrual and usage for my employee and/or my department?

Did employees take any time off this pay period?

What deviations are there from the assigned work schedule in this pay period?

What are the significant changes in pay, by employee, compared to the prior pay period?

At what rate (hours per month) are my employees accruing vacation?

What check numbers are associated with employees’ pay, and have the checks been cashed?