1. Reading a Budget Variance Report
*Use keyboard arrows to view*

2. Budget Variance Report
Financial statement generated monthly from People Soft General Ledger account balances
Compares monthly and fiscal year-to-date activity to department budget by revenue/expense line items

3. Other Reports to Complement Budget Variance
Other reports, available in Vista Plus, provide transaction level detail in support of account balances on budget variance report
Monthly Accounts Payable Distribution
Year-to-date Accounts Payable Distribution
Gross Job Distribution
Telephone detail available from Pinnacle
If you or your staff do not currently have access to Vista Plus or Pinnacle please complete a service request

4. Shows budget compared to monthly and fiscal year-to-date revenues & expenses
Reconciles to Gross Distribution Report, Summary & Accruals
Reconciles to Year-to-Date Accounts Payable Distribution
Reconciles to Gross Distribution Report
Reconciles to Gross Distribution Report
Reconciles to Monthly Accounts Payable Distribution

5. Shows Accounts Payable charges for current month
Reconciles to Budget Variance Report

6. Shows Accounts Payable charges fiscal year-to-date
Reconciles to Budget Variance Report

7. Shows detailed earnings and hours information by employee summarized by current pay, month-to-date, calendar-year-to-date and fiscal year-to-date
Reconciles to Net MTD Gross and MTD Hours on Gross Job Distribution ** Summary and Accruals** section
Payroll earnings codes such as regular, sick, personal, vacation
Net gross salary earnings
Total gross reflects sum of net gross plus benefit choices through OPT program such as medical and dental coverages and insurance
Reflects Jefferson contribution to FICA
Reconciles to Budget Variance Employee FICA 6309
Reconciles to Budget Variance Flex Benefits 6302

8. Shows detailed month-to-date earnings and hours with accruals
Represents current month’s earnings and hours accrual to record expense from last day of last pay period to last day of month
Shows detailed month-to-date earnings and hours with accruals
5430
03/03/2009
11:00:32
Represents reversal of prior month’s earnings and hours accrual to record expense from last day of the last pay period to last day of month
Summarizes month-to-date column
Represents net MTD gross less last month’s accrual plus current month’s accrual
Reconciles to M-T-D payroll earnings and hours on Gross Job Distribution
Reconciles to total salaries and total faculty employee benefits on Budget Variance Report

9. Questions?
If you have a question about Budget Variance activity, please contact your accounting representative in the Controller’s Office to provide assistance.