1. TigerTime Training

2. Disclaimer:
Please contact the Offices of Human Resources and/or Payroll and Employee Benefits for specific policy questions.

3. Timeclocks

4. Timeclocks

5. Timeclocks – Students and TES
1. Press Button
2. Swipe Badge

6. Timeclocks – Students and TES
Department,
Manager,
Job Description
3. Type Index Number (2 Digits)
Index Number required only if the employee has more than 1 job OR if internet connectivity is lost

7. Timeclocks – Students and TES
4. Press Enter 2x

8. Timeclocks – Students and TES

9. Timeclocks – Students and TES
When the employee clocks out, the system will default to end the shift of the current job.
5. Click Enter Button twice to clock out for the current job OR

10. Timeclocks – Students and TES
Click the Down Arrow button and Enter to clock out of the current job and in for another job.

11. Timeclocks – Students and TES
If an employee receives this error message, a wrong index number was entered.
Please make sure they have entered a 2-digit index number when selecting a job.

12. Timeclocks – Students and TES
Data will be saved for future submission!
Enter a two digit index (if you are unsure, ask your manager) 01
Punch
If an employee receives this error message, internet connectivity is slow, and punches will be saved for future submission.

13. Timeclocks – Students and TES
Thank you.
Record Stored.
Stored punch

14. Log On – tigertime.auburn.edu

15. Log On Auburn University User ID & Password
Same for Banner or AU

16. Genies

17. Reconcile Timecard Genie
Who?
When?
What?

18. Pay Period Close AU

19. Using Workspace Tools
Quick Links show information based on the selected employee(s)
Show Field: selects a group of employees using a filter (Hyperfind)
Time Period: selects a time interval

20. Show & Time Period
Show Time Period

21. Timecard Opening a Timecard Highlight Person’s Name & Double-click
Highlight Person’s Name & Click on Timecard

22. Timecard

23. Index Numbers

24. Timecard Edits Edit a punch or amount Entering Time Off
Enter the correct time or amount directly in the cell
Entering Time Off
To enter time off, such as sick or vacation time, select a pay code that describes the time not worked and enter the appropriate amount of time to apply that pay code in decimal format (8.50) or hours and minutes (8:30)

25. Timecard Edits
Save!

26. Timecard Edits Remove Leave (Vacation, Sick, etc) or entire row
Click X Icon to Delete a row.

27. Timecard Edits Adding Rows Click the Arrow Icon to add a row
Two Rows for 1 day
*Punches and Paycodes cannot appear on the same line.

28. Timecard Edits Add Comments or Notes
Click a pay code, punch, or amount, then select Comments from the header bar OR right-click on the cell. Select a comment from the Comments dialog box to apply to the pay code, punch, or amount. Type notes after selecting a comment.
Comments are useful for denoting approval of time, university business, deviation from schedule, etc

29. Timecard Edits Add Comments
A yellow icon appears when a comment has been made
Comments’ tab appears

30. Approving Timecard Approving Timecard
Typically, approve timecards for the Previous Pay Period
Check for at least 40 hour per week, no missing punches, all leave has been entered, and all overtime is correct.
Approvals lock the timecard and prevent additional edits. Edits may be made prior to the payroll clerk approving timecards by removing the approval.

31. Approving Timecard Approvals -> Approve
Remember, to make sure your time period is correct!
Approvals -> Approve
Sign-offs & Approvals tab appears

32. Approving Timecard Remove Approvals Approvals -> Remove Approval
Sign-offs and
Approvals Tab disappears
Timecard is
editable

33. SAVE
ORANGE TIMECARD indicates timecard has not been saved!

34. Timecard Tabs Totals & Schedule – itemizes each pay code and hours
Accruals – lists amounts from Banner for VAC, SCK, CTT, MIL, and TSL

35. Timecard Tabs
Audits – detail listing of ALL edits to the timecard for a given period of time.
Comments – lists comments with corresponding date and time. Appears when a comment is made.
Sign-offs & Approvals – lists the approvals of the timecard. Appears when an approval is made.

36. Reviewing Groups of Timecards
Reviewing a group of Timecards
1. Actions -> Select All
2. Timecard
3. Scroll through employees using navigational arrows

37. Timecard Indicators and Colors
A small yellow note icon after a punch or amount indicates a comment about the cell’s contents. Click the icon to view the comment
A solid red cell indicates a missed in-punch or out-punch

38. Timecard Indicators and Colors
A red outline in a cell indicates an exception, such as a late punch, early punch or long interval
A blue outline around a date indicates an excused absence

39. Timecard Indicators and Colors
A red outline around a date cell indicates an unexcused absence
A transaction shown in purple indicates data from a schedule.

40. Timecard Indicators and Colors
If the cell is white, you can edit the transaction.
If the cell is gray, you cannot edit the transaction.

41. Timecard Indicators and Colors
A small yellow icon and red outline indicates that a punch or amount has a comment and an exception.
A green outline indicates that a punch has been marked as reviewed.

42. Transfers
Transferring Time should only be used in the cases of Call Backs.
Reminder, if you have an employee that is called back into work – he/she will automatically be given 4 hours (unless the call back time is greater, then actual worked time will be given).

43. Transfers In the Transfer Select dialog box, use the drop-down
lists to select the job, labor account, or work rule to
which you want to transfer and click ok.

44. Transfers
Be sure to click on the transfer ending in CB

45. Monthly Timecards – Project View

46. Monthly Timecards – Adding Leave
Pull the pay code once and enter the hours to the corresponding day

47. Monthly Timecards - Historical Edits
Leave Slips from previous months are entered via an Historical Edit
Amount -> Add Historical
Historical Date: Date of Leave Taken (usually in the past, but not always with Monthly Employees)
Pay Code: VAC, SCK, etc
Amount: Hours Taken
Effective Date: *Date Leave Applied to Banner for Payroll*
Include in Total for Effective Date must be checked
Impact Accruals must be checked if the pay code is an accrual
*If the Monthly payroll has run, apply the leave to the NEXT pay period*
*If the Monthly payroll has NOT run, apply the leave to the CURRENT pay period*

48. Timestamp
My Information Tab -> Time Stamp (BW Managers & Timekeepers)
Click “Record Time Stamp” Button to create an in/out punch
Time on website is based on the server NOT your PC

49. Timestamp – Multiple Jobs
Test, Employee
Select a Job, then click Record Time Stamp
Time on website is based on the server NOT your PC
My Information Tab -> Time Stamp

50. Timestamp – Multiple Jobs
Test, Employee
If a selection is not made, this error will appear

51. Timestamp – Multiple Jobs
Test, Employee
When it is time clock out, a selection must be made to either Outpunch or transfer to another job. The system will default to clock you out of the current job.

52. View My Timecard
My Information Tab -> My Timecard

53. Timekeeper Functions Managers can leave, Timekeepers please stay
Thank you for your time, please with questions or visit our website

54. Timekeeper Recommendations
Monday BW Payroll
Managers approve by 10am
Timekeepers Approve All after 10am
Timekeepers Check Timecards until 1:30pm
Tuesday BW Payroll
Review PZRK142 & Web Time Comparison
Any Changes? Send to
Wednesday BW Payroll
Accruals updated by 11am
TES Charge Back System

55. Timekeeper: Moving Hours
Premium Pay Codes
OTP -> CTE, CTE -> OTP
OTS -> CTS, CTS -> OTS
Position Numbers
Change Funding Sources

56. Timekeeper: Moving Hours – Pay Codes

57. Timekeeper: Moving Hours – Position Numbers

58. Timekeeper: Moving Hours – Funding Source

59. URLs & Scripts TigerTime TigerTime Test* Banner Scripts:
tigertime.auburn.edu
TigerTime Test*
*Test System may not be available at all times*
Banner Scripts:
PZRK142 – Check Payroll
PZRK146 - Leave Balances

60. Questions ? !