McGraw-Hill/Irwin The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. Microsoft PowerPoint 2002 Working with Visual Elements and Effects Lesson 6

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-2 McGraw-Hill/Irwin Skills Using WordArt Combining Text and AutoShapes Creating Tables in PowerPoint Formatting Tables in PowerPoint Changing Slide Order Applying Animation Schemes to Slides Animating Text and Objects Using Custom Animations Changing the Order of Animations Rehearsing Slide Timings

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-3 McGraw-Hill/Irwin Using WordArt Converting text to a graphical object –Improves presentation –Structurally alters the style –Enables alteration of size, color, shape –Possible to fill with patterns, textures, backgrounds

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-4 McGraw-Hill/Irwin Using WordArt Click Insert WordArt button on Drawing Toolbar Select desired style from WordArt dialog box

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-5 McGraw-Hill/Irwin Using WordArt Enter desired text in Edit WordArt Text dialog box Specify desired font size Specify desired font

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-6 McGraw-Hill/Irwin Using WordArt Inserted WordArt Rotation HandleWordArt toolbar Adjustment handle Sizing handle

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-7 McGraw-Hill/Irwin Using WordArt Repositioned and resized WordArt Click on Fill button to change fill color

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-8 McGraw-Hill/Irwin Using WordArt Use the Format WordArt dialog box to specify fill color

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6-9 McGraw-Hill/Irwin Combining Text and AutoShapes Text and graphical object should complement each other They can also be combined into a single object –Then format them as one object Example: –Create an AutoShape –Insert text in it –Combine as one object –Convert the object to a hyperlink

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Combining Text and AutoShapes Click on AutoShapes, then choose and draw the desired shape Now create a text box which fits within the AutoShape object Home

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Combining Text and AutoShapes AutoShape placed in the slide Bevel AutoShape drawn in lower- right corner of Slide Master (Thus will show in every slide) Text box conforms to boundaries of AutoShape automatically

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Creating Tables in PowerPoint Slide shows should adapt do different learning styles –Textual –Graphical –Tables of values A table is similar to the datasheet used to generate a chart –Different in that it actually appears on the slide –Enables presentation of data in highly organized manner

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Creating Tables in PowerPoint Click on Insert, then Table to get the Insert Table Grid Scroll the mouse cursor to specify the number of rows and columns of the table

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Creating Tables in PowerPoint Inserted table Table and Borders toolbar Insertion point in cell A1 Table gridline

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Creating Tables in PowerPoint Completed table

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Creating Tables in PowerPoint To alter font in table all at once –Click in table –Click Table on the Tables and Boarders toolbar –Click Select Table –Use Font Size combo box on Standard toolbar to specify font size

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Creating Tables in PowerPoint Alternative way to insert a table –Click on Insert and Table –Use Insert Table dialog box to specify numbers of columns and rows Click arrow buttons to change numbers of columns, rows

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Formatting Tables in PowerPoint Enables emphasizing data in the table Formatting can include –Border style –Width –Color of borders –Background of the cells Other changes possible –Splitting cells –Merging cells

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Formatting Tables in PowerPoint Select the row to be formatted Click on Format, then Table

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Formatting Tables in PowerPoint Specify borders in the Format Table dialog box Click buttons to toggle borders on and off Choose line style, color, width Click Fill tab for access to fill color dialog box

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Formatting Tables in PowerPoint Fill Effects dialog box available from fill color options down arrow

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Formatting Tables in PowerPoint Formatted table Changed border Applied pattern

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Changing Slide Order As new slides are inserted into a presentation –New slide always placed after active slide Once placed into presentation can also be changed Slide sorter view is best way to manipulate slide order

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Changing Slide Order To get the Slide Sorter view, click on View, then Slide Sorter

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Changing Slide Order Drag slide to new position with mouse cursor Insertion point indicates where slide being moved will be dropped New slide 3Old slide 3

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Applying Animation Schemes to Slides PowerPoint provides a variety of animation affects –Can be applied to single slides –Can be applied to all slides Animation scheme applies to –Slide transition –Present animation effect to title and body of text

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Applying Animation Schemes to Slides Choose Animation Scheme on the Slide Design task pane Selected animation scheme appears highlighted

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Applying Animation Schemes to Slides Mouse cursor over possible animation scheme choice reveals Screen Tip –Describes the effects

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Applying Animation Schemes to Slides Animation in motion Text appears one letter at a time with Ellipse motion

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Animation Text and Objects Using Custom Animations Custom animations can –Control the flow of information –Add emphasis Custom animations are –Specific animations –Applied to selected text and objects Capabilities –How, when, and how long an object appears –Sound effects

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Animation Text and Objects Using Custom Animations Select the object to be animated –Click on Slide Show, then Custom Animation –Task pane appears Alternatively, choose the Custom Animation Task Pane from the task pane list

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Animation Text and Objects Using Custom Animations Click on Add Effect –Pop up menu appears to specify which effect Animation items are listed here Display a preview of the animation Starts the slide show from current slide

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Animation Text and Objects Using Custom Animations For a particular animated object –Click on the down arrow to make further specifications Note options available from Fly In dialog box

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Animation Text and Objects Using Custom Animations Preview of Custom Animation Text flies in from the left Note speed setting (default) for this effect

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Changing the Order of Animation Effects Order of Custom Animation events shows in task pane –Original order is sequence in which they are entered –This order may be changed by controls on the task pane

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Changing the Order of Animation Effects Click on effect to be moved Use Re-Order buttons –Move the effect up or down in the order

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Changing the Order of Animation Effects Alternatively, drag the selected effect up or down in the order with the mouse cursor Insertion point shows where effect will end up in the order

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Rehearsing Slide Timings Preparation is the key to delivering a quality presentation –Any evidence of poor planning detracts from communication effectiveness PowerPoint provides assistance in preparation –Possible to rehearse slide timings –Will ensure presenter has sufficient time for verbal presentation during display of each slide

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Rehearsing Slide Timings Click on Slide Show and Rehearse Timings to bring up Rehearsal dialog box Begin reciting speakers notes –Click the Next button when it is time to advance the slide –When done, click the X Close button Pause button Current slide time Repeat rehearsal of current slide Elapsed time for total presentation

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Rehearsing Slide Timings When rehearsal is done, End of Rehearsal message box appears –Verify whether or not to keep slide timings

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Rehearsing Slide Timings Slide Sorter View will show new slide timings

The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin Rehearsing Slide Timings Also possible to record the audio of presentation –Save it with presentation –Requires microphone with sound card Record Narration dialog box provides control