Trainer Update June 19, 2015

Attendance Julie Hesketh Helena Wall Wanda Gosselin Kristal Plaetinck Cathy Johnson Rayeann Sobetski Stacey Loeppky Heather Dowling Bonnie Chappell Shannon Whaley Kate Longstaff Terri-Lynn Archambault Natalie Doane Erin Murphy Carrie McDuff Corrine Knutson Maureen Chandler Melody Hawryluk Robert Desrosiers Pam Noseworthy Marleen Jonker Arielle Goldman-Smith

Agenda Training site update Individual imms record New QRCs – Mass Imms Event Report - review the QRC 5.2. QRC updates – QRC update: 2.2, 2.3, 2.4 Panorama Defects: – Changing the date of a mass immunization event – Applying altered dose to mass immunization (Hep B 0.25) Creating Clients In Panorama Clinical Issues– Adacel-Polio/Quadracel/Pediacel, Renal dose of Hep B Panorama System Updates Communique FAQs - in development Round Table Setting User Defaults

Training Site Update There is an issue with the green header in the Training database is still gray some of the time Site will be refreshed some time this summer If you are planning any training sessions this summer, please let help desk know.

Individual Immunization Record Will be available in Production within the next 3 weeks Manitoba Health will be replacing the Immunization Certificate with this record in the future. Reminder letters will be sent out by MB Health Adhoc Immunization records will be provided by PH/Community Area Offices There will be a QRC for this report when it is available

New QRC QRC 5.2 Mass Imms Event Report Will be on website next week Demo Mass Imms event 1241

QRC Update Need to document Public Health Unit org when recording individual immunizations – for reporting Purposes (unit specific reports) – to increase ability to follow-up (AEFI, product recalls) Affects the following QRCs: – QRC 2.2 Recording Non Provider Recorded Immunizations – QRC 2.3 Recording Provider Recorded Immunizations – QRC 2.4 Recording Immunizations for Vaccine Not in Inventory

QRC Update (Continued) Defect: Applying 0.25ml dose in Mass via Mass Imms Worksheet dose change is not maintained if any of the clients on the worksheet have a status of “not forecasted” Affects the following QRCs (Points to Remember) : -QRC 3.13 Recording Non Provider Recorded Immunizations from a Worksheet -QRC 3.14 Recording Provider Recorded Immunizations from a Worksheet

Defect: Changing the Date of Mass Imms Event When you change a mass imms event date the updated “new” date for the mass event does not change in all locations This has been identified as a defect and has been logged

Example: If I create an event on July 1 st ( Mass event ID#1259 ) and then change the date to July 3 the following happens: Mass Imms Event search page – Search by event ID presents July 1 – Search by who created – presents July 1 – Search by who created and date – presents correct date – Search by corrected date – factory table presents event with correct date All other locations the event date presents July 3

Create Client function Users SHOULD NOT Create New Clients in Panorama If users have a client that they think needs to be created, ask them to submit this request to a CD coordinator or designate We are working on providing guidelines for when it is appropriate to create a client

Clinical Advice: Quadracel vs Adacel Polio Our auditors are seeing a frequent clinical error where Adacel-Polio is being given as part of primary series as a substitute for Quadracel See: /hcp/2012/ pdf /hcp/2012/ pdf The primary series will now be completed using Pediacel for the first 4 doses and the Adacel-Polio to be used for the booster dose, if required

Documenting Renal Dose of Hep B Document as 1 immunization. Change the dose in the immunization details Record Site: Other Document the sites in the comments section. Apply same to other multi-site doses

Panorama System Updates Communique – In development and should be out shortly Will be sent out to all users and posted to the Panorama website

Setting User Defaults Update We developed a “Setting your Panorama User Defaults” PP Presentation for trainers to use to communicate with their users Presentation of slide deck immediately after this meeting

Round Table Interlake-Eastern All sites are live and all users using single imms!! (52 users) Positive feedback Questions – Plans for using Mass Imms for Flu in fall? WRHA – will be doing delayed entry NHR – possibly some direct entry depending on connectivity SH-SS – looking to try 1 direct entry flu clinic staffed with trained PHNs PMH – delayed entry with clerical doing the entry – Smaller office clinics may try direct entry – Casuals will not be trained for Fall 2015 – Delayed entry for mass imms – by nurses or clerks? WRHA – nurses SH-SS - clerical

Round Table Southern Health – Sante Sud – 100% deployed!! (77 users) – Mostly positive feedback – Sustainability planning is starting (note: MB Health and eHealth are starting this planning as well) – Identified issue: dealing with connectivity issues with limited regional IT resources – At this point, casuals will not be trained

Round Table Prairie Mountain Health – 100% deployed! (95 users) – Focus on developing policies and procedures ?create a provincial task group to discuss There is interest amongst this group membership to look at working on this together Contact one of the following trainers if you are interested in being part of these discussions: – Melody Hawryluk: – Shannon Whalley : – Bonnie Chappell:

Round Table Northern Health – All staffed and connected sites are deployed!! (39 users) – Remaining sites 2 sites with staff vacancies 3 sites with no connectivity – All sites will have immunizations entered into Panorama – Fall 2015 School immunizations will be done via Mass events – Holding 2 training events in fall for Mass Imms training

Round Table WRHA – 100% deployed! (144 users) – Fall 2015 – planned training for 100+ casual staff – Challenges – onboarding training strategy

Action Items Issue Action Assigned/Date Regional policy & procedure /practice guideline development If you are interested in working together contact: Melody Hawryluk: Shannon Whalley : Bonnie Chappell: All trainers No date set Communicate new training materials to users Physical count Returns Mass Immunization Worksheet New requirement to record Public Health Org for Single Immunizations All trainers As soon as able Trainer support for new QRCs and important updates Create taped version of update to new QRCs and update , 2.4 Helena/Julie July 2015 Next meeting Friday July 31 st Support model Transition planning for this group to sustainment