EasyIEP and Student Data State of Tennessee Department of Education

Page 2 Student Data Automated into EasyIEP GOAL: Automate daily student data imports from districts SIS system Reasons:  Have a single database of record for student data in both SIS and EasyIEP  Improve accuracy in reporting, including data used in funding  Reduce errors and issues with 92 and 93 extracts for EIS

Page 3 Unique State ID Required January 1 st, 2014 GOAL: Use the TN DOE assigned state ID as the unique code for all students in EasyIEP. Reasons:  Cleaner data in EasyIEP and EIS statewide  Single data import process

Page 4 Single Process GOAL: Move from the current two processes to get data into EasyIEP to a single student data import. Reasons:  Faster data transfer  Fewer data issues

Page 5 PowerSchool Interface GOAL: Use Autosend feature to export data to EasyIEP. Use AutoComm feature to import data from EasyIEP into PowerSchool. Reasons:  Remove added steps to get student, parent, and user information into EasyIEP  Create a process for districts to verify data being sent to EasyIEP COST: $1,000 initial setup fee and $800 a year per import/export type. To setup all four data feeds would be $2,950 a year. This does not apply to current contracts with existing districts.

Page 6 Skyward Interface GOAL: Use FTP feature to export data to EasyIEP. Reasons:  Remove added steps to get student, parent, and user information into EasyIEP  Create a process for districts to verify data being sent to EasyIEP COST: $1,000 initial setup fee and $800 a year per import/export type. To setup all four data feeds would be $2,950 a year. This does not apply to current contracts with existing districts.

Page 7 EIS Extracts EasyIEP sends EIS 92 and 93 extracts twice a week  Files get created twice a week (Wednesday and Friday)  Districts should be reviewing EIS errors weekly and reporting any issues to PCG

Page 8 Questions