May 7, 2013 AGENDA 7:00 - Welcome 7:05 - Principal Time 7:15 - Testing 7:30 - Treasurer’s Report 7:45 - President Update Next Meeting – June 4, 2013

Results Through April Highlights Dining Nites, Box Tops and Grocery Receipts have been incredibly successful. Does not include the checks made to the school, which have been earmarked to cover Field Trip Expenses.

Results Through April Highlights 6 th Grade Basketball Game was well received and generated net income of $3,259 compared to a budget of $3,000.

Results Through April Highlights Friends of Lees Corner Fundraising for computing devices – raised approximately $2,600 Raised almost $900 for Marley’s Mission.

Detailed Results 7/1/2012 thru 5/5/2013

USES OF FUNDS TOTAL BUDGETVariance Admin Expense(62)(50)(12) Bank Charges(121)(250)129 Bonds and Insurance0(400)400 Supplies Expense(277)(100)(177) PTA Dues(933)(975)43 Pay Pal Fees - Dues(57)(76)19 Tax Preparation Fees0(200)200 Pay Pal Fees - Committees(96)(227)131 Pay Pal Fees - Friends(42)0 Total Overhead Expenses (1,587) (2,277)691 Bully Prevention Expense(70)(500)430 Red Ribbon Expenses0(500)500 PBIS Expenses0(250)250 Field Trips Expenses0(5,500)5,500 Gifts Given(180)(300)120 Minority Achievement Expenses0(250)250 Principal Flex Fund(371)(600)229 Teacher Stipends ($25 each)0(2,500)2,500 Teacher Training Expenses0(2,500)2,500 Marley's Mission Outgoing(828)0 Total Other Expenses (1,449) (12,900)11,451

Detailed Results 7/1/2012 thru 3/5/2013 Remain in a cash positive position CASHFLOW ANALYSISTOTALBUDGETVariance SOURCES OF FUNDS TOTAL BUDGETVariance Total Sources of Funds 47,147 26,40020,747 USES OF FUNDS TOTAL BUDGETVariance Total Overhead Expenses (1,587) (2,277)691 Total Other Expenses (1,449) (12,900)11,451 Net Margin12,482(2,307)14,789

Detailed Results Expected Income & Remaining Expenses Cash on hand and future income will fund remaining budgeted expenses of approximately $12,040. Note: Field Trip Expenses has been netted against received off system funds ($5,500 minus $3,418)

Other Items VA Sales Tax: Please present our exemption when purchasing items on behalf of the PTA. We are not supposed to be reimbursing for funds spent toward VA sales tax. Deposit and Reimbursement Forms are on the website. Please completed forms in the PTA Treasurer’s Box. Please submit any outstanding expense reimbursements for completed events as soon as possible. Cash Handling: Cash count forms for all register functions. Please put any cash in the school safe (Ruth in the Office manages the safe).

QUESTIONS?

President Update Patrick Kelley nominated for next PTA President 1 st VP, 2 nd VP, and Recording Secretary still needed The following chairpersons are still needed: –Chess Club (one Chair) –Grounds (one co-Chair) –Teacher Appreciation (two co-Chairs) Volunteers for TrackAThon still needed Elections will be held at June 4 meeting