Exploring Microsoft Excel 2002 Chapter 4 Chapter 4 Graphs and Charts: Delivering a Message By Robert T. Grauer Maryann Barber Exploring Microsoft Excel

Exploring Microsoft Excel 2002 Chapter 4 2 Objectives (1 of 2)  Know advantages and disadvantages of different chart types  Distinguish between an embedded chart and one in a separate chart sheet  Use the ChartWizard  Use Drawing toolbar to enhance chart with lines, 3D shapes and objects

Exploring Microsoft Excel 2002 Chapter 4 3 Objectives (2 of 2)  Differentiate between data series specified in rows versus ones in columns  Create a compound document consisting of word processing, worksheet and a chart

Exploring Microsoft Excel 2002 Chapter 4 4 Overview  Business graphics one of most exciting Windows applications  Determine message of chart  Create charts using Chart Wizard  Plot multiple data sets on a single chart  Dynamically link a chart to a memo

Exploring Microsoft Excel 2002 Chapter 4 5 What is a Chart?  A graphic representation of data in a worksheet  Based on descriptive (text) entries called category labels and numeric values called data points  Data series: a grouping of data points

Exploring Microsoft Excel 2002 Chapter 4 6 Chart Types  Always remember to keep it simple and clear  Pie and Exploded pie charts are effective for displaying proportional relationships  Column charts are used for displaying numbers  Bar charts show numbers horizontally

Exploring Microsoft Excel 2002 Chapter 4 7 Pie Charts

Exploring Microsoft Excel 2002 Chapter 4 8 Column Charts

Exploring Microsoft Excel 2002 Chapter 4 9 Creating A Chart  Select the cells containing your labels and data points  Use the Chart Wizard a four step process Step one choose a chart type Step two review data series Step three final touches Step four where to store

Exploring Microsoft Excel 2002 Chapter 4 10 Chart Wizard

Exploring Microsoft Excel 2002 Chapter 4 11 Finishing the Chart  Embedding in a worksheet or separate chart sheet  Enhance with Drawing toolbar

Exploring Microsoft Excel 2002 Chapter 4 12 Hands-On Exercise 1  Objective: To create and modify a chart; to embed a chart within a worksheet; to enhance a chart The AutoSum command Start the Chart Wizard Move and Size the chart Change the worksheet Change the chart type Create the second chart Add a text box Create a 3-D Shape

Exploring Microsoft Excel 2002 Chapter 4 13 Using the Drawing toolbar

Exploring Microsoft Excel 2002 Chapter 4 14 Multiple Data Series  Decide what message to convey with the chart What do you want to emphasize?  Rows versus columns If data series are in rows the Chart Wizard will use first row for X axis and use first column for legend text If data series are in columns the Chart Wizard will use first column for X axis and use first row for legend text

Exploring Microsoft Excel 2002 Chapter 4 15 Stacked Column Charts  A column chart that depicts totals by category instead of each individual data point Useful when you want to compare totals by category

Exploring Microsoft Excel 2002 Chapter 4 16 Hands-On Exercise 2  Objective: To plot multiple data series in the same chart; to differentiate between data series in rows and columns; to create multiple charts associated with the same worksheet Rename the worksheets The Office Assistant View the data series Copy the chart sheet Change the source data Change the chart type

Exploring Microsoft Excel 2002 Chapter 4 17 Using Multiple Data Series

Exploring Microsoft Excel 2002 Chapter 4 18 Object Linking and Embedding  Create a document in one application that contains objects from another application For example, contain a Word document that contains objects from an Excel worksheet  Embedded object is stored in the document an Excel chart becomes part of the Word document  Linked object is stored in its own file any change in this file is automatically reflected in the main document  Multitasking – the ability to have more than one application open at the same time

Exploring Microsoft Excel 2002 Chapter 4 19 Hands-On Exercise 3  Objective: To create a compound document consisting of a memo, worksheet, and chart Open the software sales document Copy the worksheet Create the link Copy the chart Add the chart Modify the worksheet Update the links The finishing touches

Exploring Microsoft Excel 2002 Chapter 4 20 Summary (1 of 2)  Charts are an easy to understand way to show data  Easiest way to create charts is with the Chart Wizard  Charts can be embedded or stored in a separate file  Multiple data series may be stored in rows & columns

Exploring Microsoft Excel 2002 Chapter 4 21 Summary (2 of 2)  OLE enables creation of compound documents  Embedding means storing an object within the compound document  Linking means storing the object in its own file, and the compound document uses this file