2. Exploring Microsoft Office 2003 1 C51BR1 Business Reporting By David Kilgour http://www.avyg86.dsl.pipex.com

3. Exploring Microsoft Office 20032 C51BR1 Business Reporting What are the aims of the course? To provide an introduction to management and business report writing To use Word, Excel and PowerPoint to produce reports Present data in an appropriate form Present graphical information

4. Exploring Microsoft Office 20033 C51BR1 Business Reporting This course and the courses C51BS2 and C51BI3 form a module set that consider preparing and presenting information using databases and the web. During your studies for this course you should improve you presentation skills by becoming more familiar with Word, Excel and PowerPoint and presentation styles.

5. Exploring Microsoft Office 20034 C51BR1 Business Reporting There are 4 assignments Assignment 1 is a communication essay Assignment 2 is based on my tutorials and covers Word and Excel Assignment 3 is an accounting spreadsheet Assignment 4 is an economics essay and PowerPoint

6. Exploring Microsoft Office 20035 C51BR1 Business Reporting You should come to one lecture and two tutorials per week. Sign the class list each week Try using advanced features of Word and Excel

7. Exploring Microsoft Office 20036 C51BR1 Business Reporting Think about the reports you are doing for other classes. How could you do these better? You should check with lecturers to see how they would like their assignments presented

8. Exploring Microsoft Office 20037 C51BR1 Business Reporting Always save your work every 15 minutes Never save files directly to floppy disk. Always to the network first Do not put file links on the desktop or within my documents

9. Exploring Microsoft Office 20038 C51BR1 Business Reporting Course materials can be downloaded from my web page at http://www.avyg86.dsl.pipex.com/ http://www.avyg86.dsl.pipex.com/ There are no recommended books as such but Word and Excel bibles by IDG would help if you wish a fuller explanation of how to use features of the programs. Use the discussion pages on my webpage to ask questions or to give answers.

10. Exploring Microsoft Office 20039 C51BR1 Business Reporting Presenting information could be regarded as more important than any other area of business and you should try to understand how the Microsoft programs can help you. After this course you should be classed a competent user.

11. Exploring Microsoft Office 200310 Exploring Excel Graphs and Charts: Delivering a Message By David Kilgour

12. Exploring Microsoft Office 200311 Charts and Things I love to draw, but I am not very good

13. Exploring Microsoft Office 200312 Objectives (1 of 2) Know advantages and disadvantages of different chart types Distinguish between an embedded chart and one in a separate chart sheet Use the ChartWizard Use Drawing toolbar to enhance chart with lines, 3D shapes and objects

14. Exploring Microsoft Office 200313 Objectives (2 of 2) Differentiate between data series specified in rows versus ones in columns Understand how charts can be accurate statistically yet misleading conceptually Create a compound document consisting of word processing, worksheet and a chart

15. Exploring Microsoft Office 200314

16. Exploring Microsoft Office 200315 Overview Business graphics one of most exciting Windows applications Determine message of chart Create charts using Chart Wizard Plot multiple data sets on a single chart Dynamically link a chart to a memo

17. Exploring Microsoft Office 200316 Chart Types Always remember to keep it simple and clear Pie and Exploded pie charts are effective for displaying proportional relationships Column chart are used for displaying numbers Bar charts show numbers horizontally

18. Exploring Microsoft Office 200317 Pie and Exploded Pie Charts

19. Exploring Microsoft Office 200318 Column Charts

20. Exploring Microsoft Office 200319 Creating Charts Use the Chart Wizard a four step process Step one choose a chart type Step two review data series Step three final touches Step four where to store

21. Exploring Microsoft Office 200320 Chart Wizard

22. Exploring Microsoft Office 200321 Finishing the Chart Embedding in a worksheet or separate chart sheet Enhance with Drawing toolbar

23. Exploring Microsoft Office 200322 Using the Drawing toolbar

24. Exploring Microsoft Office 200323 Multiple Data Series First what message do you want chart data to display Rows versus columns If data series are in rows the Chart Wizard will use first row for X axis and use first column for legend text If data series are in columns the Chart Wizard will use first column for X axis and use first row for legend text

25. Exploring Microsoft Office 200324 Using Multiple Data Series

26. Exploring Microsoft Office 200325 Object Linking and Embedding Office 2003 makes it easy to create a compound document Embedded object is stored in the compound document Linked object is stored in its own file and used with a compound document OLE pronounced “Oh-lay”

27. Exploring Microsoft Office 200326 Compound Documents

28. Exploring Microsoft Office 200327 Using the Right Chart Excel has 14 standard chart types on the Chart Wizard Line used to display time-related information Combination uses two or more charts Use Accurate Labels Don’t add Dissimilar Quantities

29. Exploring Microsoft Office 200328 A Combination Chart

30. Exploring Microsoft Office 200329 Summary (1 of 2) Charts are an easy to understand way to show data Easiest way to create charts is with the Chart Wizard Charts can be embedded or stored in a separate file Multiple data series may be stored in rows & columns

31. Exploring Microsoft Office 200330 Summary (2 of 2) OLE enables creation of compound documents Embedding means storing an object within the compound document Linking means storing the object in its own file, and the compound document uses this file

32. Exploring Microsoft Office 200331