1. Grauer and Barber Series Microsoft Excel Chapter Four
9/22/2018
Microsoft Excel

2. Chart Types A Chart is a graphical representation of data
Chart Wizard Button
A Chart is a graphical representation of data
Excel will allow you to create a variety of charts
Chart Types
9/22/2018
Microsoft Excel

3. Creating Charts
Chart Wizard
Button
Use the Chart Wizard button on Standard toolbar to create charts
Standard Toolbar
9/22/2018
Microsoft Excel

4. Chart Wizard Steps Highlight data to chart
Click the Chart Wizard button from standard toolbar
Follow 4 easy steps:
Select Chart Type
Select Chart Source Data
Indicate Chart Options
Indicate Chart Location (embedded or as new sheet)
9/22/2018
Microsoft Excel

5. Creating a Chart Highlight data to graph Click the Chart Wizard Button
Highlighted Data
9/22/2018
Microsoft Excel

6. The Chart Wizard – Step One
Indicate Chart Type
9/22/2018
Microsoft Excel

7. The Chart Wizard – Step Two
Review
and/or
Change
Content
Range
Retype Changes Here
9/22/2018
Microsoft Excel

8. The Chart Wizard – Step Three
Enter various chart options
Titles Tab
9/22/2018
Microsoft Excel

9. The Chart Wizard – Step Four
Enter chart location
As new sheet Or
As object in
(sheet location)
9/22/2018
Microsoft Excel

10. Pie Charts Two Areas of the spreadsheet are highlighted
Labels for slices
Numeric data or values
If highlighting noncontiguous areas
Point click and drag to highlight range
Press CTRL and Drag over other range
9/22/2018
Microsoft Excel

11. The Drawing Toolbar
The Drawing Toolbar has various buttons to include various shapes, textboxes, WordArt, Clipart, and other features
Open drawing toolbar by
Right-click any toolbar and click the drawing toolbar (checked means it will be displayed)
WordArt
TextBox
Clipart
9/22/2018
Microsoft Excel

12. Hands-On Exercise One Open a previously saved spreadsheet
Use File, Save to save the worksheet
Enter the AutoSum command to summarize amounts
Use the chart wizard to create a column chart
Move and size chart
Make changes to worksheet and review changes to spreadsheet
9/22/2018
Microsoft Excel

13. Hands-On Exercise One
Click the chart and use chart type button to change type of chart
Right-click chart area and make changes to the chart
Create a clustered chart with 3-D visual effect subtype
Right-click a toolbar and click the drawing toolbar (checkmark indicates on)
9/22/2018
Microsoft Excel

14. Hands-On Exercise One
Use the Drawing toolbar buttons and create a textbox
Use the Autoshapes button to insert other shapes from the drawing toolbar
9/22/2018
Microsoft Excel

15. Multiple Data Series
Spreadsheet data has multiple ranges of categorical data
Multiple Data Ranges
Title
Legend
Category Labels
9/22/2018
Microsoft Excel

16. Hands-On Exercise Two
Open a spreadsheet and change the name of the sheet by
Right-clicking on the sheet name, typing in another name, and pressing enter
Double-clicking on the sheet name will allow for renaming
9/22/2018
Microsoft Excel

17. Hands-On Exercise Two
Highlight data ranges by pointing and dragging over range to graph
Click the Chart Wizard button to create graph
Follow steps one through four to complete chart
Right-click sheet tab and choose create a copy to create duplicate sheet
Rename the duplicate sheet by double-clicking on it and typing in another name and press enter
9/22/2018
Microsoft Excel

18. Hands-On Exercise Two
Right-click the chart area and choose chart type and change the type of chart
Use File, Print entire workbook to print entire content of file
9/22/2018
Microsoft Excel

19. Object linking and Embedding (OLE)
Objects (like spreadsheets & graphs) can be embedded or linked into other areas or files
Embedding inserts the object but does create a pointer back to original location
One-way communication to source document
Linking inserts the object and creates a pointer (link) back to original location
Two-way communication to source document
(Changes are always shown in target document
9/22/2018
Microsoft Excel

20. Object Linking and Embedding
Chart
selected
and copied to clipboard
9/22/2018
Microsoft Excel

21. Object Linking and Embedding
Paste
Special
(Link
Option)
9/22/2018
Microsoft Excel

22. Object Linking and Embedding
Use to
Embedd
Paste
Link
to link
9/22/2018
Microsoft Excel

23. Object Linking and Embedding
Word Letter
Spreadsheet
Embedded in
Word with
Edit
Paste Special
Command
Excel Chart
Linked in
Word
With
Edit
Paste Special
(Link button clicked)
Command
9/22/2018
Microsoft Excel

24. Hands-On Exercise Three
Enter Microsoft Word using Start, Programs, Microsoft Word
Use File, Open to open a Word document
Enter Microsoft Excel using Start, Programs, Microsoft Excel
Use File, Open to open an Excel spreadsheet
Highlight what you want to copy
9/22/2018
Microsoft Excel

25. Hands-On Exercise Three
Use the edit, copy command to copy object to clipboard
You can also right-click the object and choose copy
Switch to other product to copy to (click on application on taskbar)
Use Edit, Paste Special command to insert object
Options include embedding and linking (paste link radio button)
Use Edit, Links to show changes made to linked files
Use File, Save to reflect changes in files
9/22/2018
Microsoft Excel