1. Exploring Microsoft Excel
Chapter 4
Graphs and Charts: Delivering a Message By
Robert T. Grauer
Maryann Barber
Exploring Microsoft Excel Chapter 4

2. Exploring Microsoft Excel 2002 Chapter 4
Objectives (1 of 2)
Know advantages and disadvantages of different chart types
Distinguish between an embedded chart and one in a separate chart sheet
Use the ChartWizard
Use Drawing toolbar to enhance chart with lines, 3D shapes and objects
Exploring Microsoft Excel Chapter 4

3. Exploring Microsoft Excel 2002 Chapter 4
Objectives (2 of 2)
Differentiate between data series specified in rows versus ones in columns
Create a compound document consisting of word processing, worksheet and a chart
Exploring Microsoft Excel Chapter 4

4. Exploring Microsoft Excel 2002 Chapter 4
Overview
Business graphics one of most exciting Windows applications
Determine message of chart
Create charts using Chart Wizard
Plot multiple data sets on a single chart
Dynamically link a chart to a memo
Exploring Microsoft Excel Chapter 4

5. Exploring Microsoft Excel 2002 Chapter 4
What is a Chart?
A graphic representation of data in a worksheet
Based on descriptive (text) entries called category labels and numeric values called data points
Data series: a grouping of data points
Exploring Microsoft Excel Chapter 4

6. Exploring Microsoft Excel 2002 Chapter 4
Chart Types
Always remember to keep it simple and clear
Pie and Exploded pie charts are effective for displaying proportional relationships
Column charts are used for displaying numbers
Bar charts show numbers horizontally
Exploring Microsoft Excel Chapter 4

7. Exploring Microsoft Excel 2002 Chapter 4
Pie Charts
Exploring Microsoft Excel Chapter 4

8. Exploring Microsoft Excel 2002 Chapter 4
Column Charts
Exploring Microsoft Excel Chapter 4

9. Exploring Microsoft Excel 2002 Chapter 4
Creating A Chart
Select the cells containing your labels and data points
Use the Chart Wizard a four step process
Step one choose a chart type
Step two review data series
Step three final touches
Step four where to store
Exploring Microsoft Excel Chapter 4

10. Exploring Microsoft Excel 2002 Chapter 4
Chart Wizard
Exploring Microsoft Excel Chapter 4

11. Exploring Microsoft Excel 2002 Chapter 4
Finishing the Chart
Embedding in a worksheet or separate chart sheet
Enhance with Drawing toolbar
Exploring Microsoft Excel Chapter 4

12. Exploring Microsoft Excel 2002 Chapter 4
Hands-On Exercise 1
Objective: To create and modify a chart; to embed a chart within a worksheet; to enhance a chart
The AutoSum command
Start the Chart Wizard
Move and Size the chart
Change the worksheet
Change the chart type
Create the second chart
Add a text box
Create a 3-D Shape
Exploring Microsoft Excel Chapter 4

13. Using the Drawing toolbar
Exploring Microsoft Excel Chapter 4

14. Exploring Microsoft Excel 2002 Chapter 4
Multiple Data Series
Decide what message to convey with the chart
What do you want to emphasize?
Rows versus columns
If data series are in rows the Chart Wizard will use first row for X axis and use first column for legend text
If data series are in columns the Chart Wizard will use first column for X axis and use first row for legend text
Exploring Microsoft Excel Chapter 4

15. Exploring Microsoft Excel 2002 Chapter 4
Stacked Column Charts
A column chart that depicts totals by category instead of each individual data point
Useful when you want to compare totals by category
Exploring Microsoft Excel Chapter 4

16. Exploring Microsoft Excel 2002 Chapter 4
Hands-On Exercise 2
Objective: To plot multiple data series in the same chart; to differentiate between data series in rows and columns; to create multiple charts associated with the same worksheet
Rename the worksheets
The Office Assistant
View the data series
Copy the chart sheet
Change the source data
Change the chart type
Exploring Microsoft Excel Chapter 4

17. Using Multiple Data Series
Exploring Microsoft Excel Chapter 4

18. Object Linking and Embedding
Create a document in one application that contains objects from another application
For example, contain a Word document that contains objects from an Excel worksheet
Embedded object is stored in the document
an Excel chart becomes part of the Word document
Linked object is stored in its own file
any change in this file is automatically reflected in the main document
Multitasking – the ability to have more than one application open at the same time
Exploring Microsoft Excel Chapter 4

19. Exploring Microsoft Excel 2002 Chapter 4
Hands-On Exercise 3
Objective: To create a compound document consisting of a memo, worksheet, and chart
Open the software sales document
Copy the worksheet
Create the link
Copy the chart
Add the chart
Modify the worksheet
Update the links
The finishing touches
Exploring Microsoft Excel Chapter 4

20. Exploring Microsoft Excel 2002 Chapter 4
Summary (1 of 2)
Charts are an easy to understand way to show data
Easiest way to create charts is with the Chart Wizard
Charts can be embedded or stored in a separate file
Multiple data series may be stored in rows & columns
Exploring Microsoft Excel Chapter 4

21. Exploring Microsoft Excel 2002 Chapter 4
Summary (2 of 2)
OLE enables creation of compound documents
Embedding means storing an object within the compound document
Linking means storing the object in its own file, and the compound document uses this file
Exploring Microsoft Excel Chapter 4