It’s not enough to be busy, so are the ants. The question is, what are we busy about? -Henry David Thoreau GMAIL AND YOUR BUSINESS!

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Presentation transcript:

It’s not enough to be busy, so are the ants. The question is, what are we busy about? -Henry David Thoreau GMAIL AND YOUR BUSINESS!

Multitasking Does it work? Makes us feel better emotionally? Myth or not that it makes us feel more productive? We can actually get more stuff done at the same time? There’s no such thing as multitasking. Just task switching – or at best, background tasking, in which one activity consumes our attention while we’re mindlessly performing another.

Time

Challenge For You Only On One Thing At A Time And Give Your Self A Time Limit Per Day Then Move On To The Next Thing!

Challenge For You! Only Check Your

Bigger Challenge For You In 2013 Farm Your Out To Your Assistant!

10 Reasons To Use Gmail

Why Gmail? Why Gmail?  Automatically Puts Everyone in your Contacts  Calendar Is in the clouds  Tasks list is in the clouds  Filters so you can delegate 99% of your inbox  Filters to remove the garbage / spam / delegate  Its free  Documents are in the clouds  Keep old accounts  Tons of storage  Can Archive old s  Use Gmail for marketing  Same search function as Google  Multiple s  Canned Response for quick response, less time in inbox.  And so much more. Lets Get Started!!!!

Safety First While In The Clouds

To Sign In Or Sign Up Go To Google.com

Sign In Or Create An Account

Reply Waiting The Only Labels You Need All Mail

Reply – Waiting

GboxZero And Only Spend At Most An Hour A Day Doing It!

Same For “Waiting” Label

To Get Label To Show And Change Color

Reply label: Someone is requesting you to do something (with or without deadline). Examples include submitting reports, verifying something, and taking on any task. Someone is asking you to respond to something but it requires more deep thoughts from you to respond. Examples include people asking for your opinion or asking about your availability for an event, showing, weekly report. After you’ve replied to s in the this folder, you then move them to the Archive folder. Within Gmail it’s easy, you remove the Reply label by clicking on the X next to the label name.

Waiting label: Typical s that come in the Waiting folder: Tracking codes for UPS or Fedex packages coming your way. 1.Examples include shipping tracking numbers from online shopping. You delegated a task and are waiting for a response / result. 1.Examples include s from virtual assistants, employees, and anyone you are waiting to hear from. Confirmation from someone. 1.Examples include asking another person if he/she received something from you (like an , attachment, sales agreement, home inspection)

The Two-minute Rule If it can be done in less than two minutes do it now 2

The value in this rule is that you go through your inbox really fast, and initially process only what is necessary. If someone needs a quick response, you’ve taken care of that. If an needs more attention, you can work on that later and prioritize which gets the most attention (after your inbox is processed and at Gboxzero).

Huge Time Saver

Gmail has the same search algorithms as Google does

Search CapabilitiesFilter Settings available

Gmail Filters, Delegation!!!!!  Gmail's filters allow you to manage the flow of incoming messages. Using filters, you can automatically label, archive, delete, star, or forward your mail, even keep it out of Spam - - all based on a combination of keywords, sender, recipients, and more.label

How My Inbox Used To Look

How It Looks Today!

To Filter A Message Or Spam

To Label An

You Can Also Slide The label

Side Labels If You Would Like More

Multiple Addresses Within One Account

Edit WiseStamp.com After You Download

Don’t Like Conversation View?

Your Tasks

for your Iphone

Are You Connected On Facebook ~ LinkedIn ~ Twitter

The Hardest Part Staying Out Of Your Inbox 9-11am: Do highest leverage work (Can be stuff from of yesterday 11-11:30am: process s (Pick a time and stick to it) 12:30pm-3:30pm: do other work (that include new tasks just processed from s earlier in the morning) 4pm-4:30pm: process 4:30-4:45pm: manage to do list based on tasks worked on today and the last of s