© 2005, CARE USA. All rights reserved. Oral Presentation Skills Lenette Golding Communications Advisor Infant, Young Child and Maternal Nutrition Window of Opportunity Child Health and Nutrition Team 13 th Annual Nutrition and Child Health Workshop Bali, Indonesia 20, March 2009 Getting Prepared! Documentation, Presentation and Advocacy

© 2005, CARE USA. All rights reserved. An audience accepts material in an oral presentation on these bases:  10% on the words used  40% on the speaker’s voice  50% on the speaker’s body language and facial expression

© 2005, CARE USA. All rights reserved. One speaker One message

© 2005, CARE USA. All rights reserved. Messages must: Reach people Persuade them of the validity of the information Convince them to take appropriate action

© 2005, CARE USA. All rights reserved. Targeted Audience  Values  Concerns  Vulnerabilities  Interests  Fears  Enthusiasms

© 2005, CARE USA. All rights reserved. Questions every audience member should be able to answer  Why should I care?  What does it mean to me?  What do you expect me to do about it?

© 2005, CARE USA. All rights reserved. Tune into WII FM What’s in it for me?

© 2005, CARE USA. All rights reserved. Planning questions: 1.What do I want to say? 2.To whom do I want to say it? 3.Through what means can I convey it most effectively? 4.When will it have the most advantageous effect? 5.What do I want to have happen as a result of my message? 6.How will I assess the effect on my message? 7.How will I improve the message for its next presentation?

© 2005, CARE USA. All rights reserved. Oral Presentation Skills  Limit the number of messages  Tell the audience what you want them to do  Choose your words carefully  Be sensitive to cultural issues

© 2005, CARE USA. All rights reserved. Prepare for the presentation  Plan:  Figure out what you want to accomplish with your presentation  For instance, do you want to?  Inform?  Persuade?

© 2005, CARE USA. All rights reserved. What is the purpose of you presentation? Introduction Methods Analysis Results Discussion Conclusion Supporting Information Background & technical details IMMRAD SOCO Inform Persuade

© 2005, CARE USA. All rights reserved. The CDC’s SOCO S Single O Over-riding C Communications O Objective

© 2005, CARE USA. All rights reserved. SOCO on Lancet series A landmark series of research papers on maternal and child undernutrition published in the leading international medical journal The Lancet today shows that children will suffer irreversible damage into their adult life if proper nutrition interventions are not delivered before the age of 24 months. The Lancet's Series on Maternal and Child Undernutrition reviews and analyzes the effectiveness and potential impact of nutrition-related interventions and policies in developing countries, and recommends actions to accelerate efforts to improve maternal and child undernutrition.

© 2005, CARE USA. All rights reserved. Sticky messages  Simple  Unexpected  Concrete  Credible  Emotional  Story

© 2005, CARE USA. All rights reserved. Make that SOCO sticky Use: Photographs or drawings Testimonials Dialogue with audience/ Interaction Stories

© 2005, CARE USA. All rights reserved. Choose your words carefully  Avoid talking down to your audience  Limit jargon or technical or scientific language  Choose words with a single definition  Be consistent with word use

© 2005, CARE USA. All rights reserved. Choose your words carefully  Use analogies familiar to your audience  Avoid abbreviations and acronyms  Instead of statistics use general words such as “most,” “many,” “half”  Turn data into stories rather than rates or graphs

© 2005, CARE USA. All rights reserved. Pay attention to your voice  Don’t rush yourself  Thoughtful presentations take time. If you need a moment to think, take one.  Speak at a normal pace  Don’t speak too slow or too quick.  Voices sound best if they are from the lower register

© 2005, CARE USA. All rights reserved. Um… Watch out for verbal pauses— “Uh,” “Um,” and “You know.”

© 2005, CARE USA. All rights reserved. Be sensitive to cultural differences Bonjour Hola Oi Hujambo Halo

© 2005, CARE USA. All rights reserved. Body language Body language plays a big part in delivering a message

© 2005, CARE USA. All rights reserved. Oral Presentation Tips Stress can ruin a presentation.

© 2005, CARE USA. All rights reserved. Rehearse  Rehearse  Give a mock presentation to a colleague.

© 2005, CARE USA. All rights reserved. Communicating competence Be yourself Know your message Stick to your expertise Avoid jargon, acronyms, and statistics Be brief and to the point Maintain eye contact Rehearse

© 2005, CARE USA. All rights reserved. What to Do When... An oral presentation disaster strikes

© 2005, CARE USA. All rights reserved. To do list  Speak at every opportunity  Observe good speakers and learn from them  Read literature and take quotes from it  Use a dictionary and thesaurus to strengthen your vocabulary  Practice writing  Rehearse your presentation in a corner, with a tape recorder or critical listener

© 2005, CARE USA. All rights reserved. Questions?