1. Stevenson/Whitmore: Strategies for Engineering Communication 1 of 12 Team Presentations  Team presentations are common in engineering  Individual preparation and practice are essential  Additional concerns relate to Team planning Group delivery Team rehearsals Group question periods

2. Stevenson/Whitmore: Strategies for Engineering Communication 2 of 12 Team Planning 1. Clarify objectives as a group Agree on objectives Write statement of purpose 2.Analyze audience as a group Identify audiences needs, reasons for attending, knowledge and expertise Agree on group dynamics, linguistic and cultural background, and demographics Identify any problems or limitations of the physical space For persuasive presentations, agree upon listener’s attitude to topic and their values, fears, and expectations

3. Stevenson/Whitmore: Strategies for Engineering Communication 3 of 12 Team Planning 3.Group brainstorm to plan content Write down any ideas that come to mind Identify useful ideas Decide on approach: time sequence, selling, problem solving, spatial relationship, PREP, or something else. Determine basic content of opening and closing sections Create a rough outline of the presentation

4. Stevenson/Whitmore: Strategies for Engineering Communication 4 of 12 Team Planning 4.Decide on visual aids Agree on media to use for presentation Agree on visual aids for each section of the presentation If possible, produce rough sketches of individual slides Decide on formatting details to ensure consistency

5. Stevenson/Whitmore: Strategies for Engineering Communication 5 of 12 Team Planning 5.Divide tasks Identify who will do what Work together to ensure tasks are divided equitable Create a list of who is responsible for research, fact finding, creating visual aids, presenting various sections, etc. Ensure everyone is clear on their tasks and agrees to deadlines

6. Stevenson/Whitmore: Strategies for Engineering Communication 6 of 12 Group Delivery  Choose an approach to suit content and hold audience’s attention.  Use one of the following approaches or combine approaches: 1.One presentation, several presenters 2.Panel presentation 3.Debate format 4.Role playing

7. Stevenson/Whitmore: Strategies for Engineering Communication 7 of 12 Team Rehearsals 1.Rehearse assigned sections individually 2.Focus first group rehearsal on content and timing 3.Resolve issues of content, organization and timing 4.Shift focus to delivery and coaching one another

8. Stevenson/Whitmore: Strategies for Engineering Communication 8 of 12 Effective Coaching  Think before you speak  Consider how you would react to your feedback  Be positive; begin and end with encouraging remark  Be honest; let team mates know what needs improving  Present comments as opinions  Avoid making too many suggestions at one time  Develop common terminology for discussing delivery

9. Stevenson/Whitmore: Strategies for Engineering Communication 9 of 12 Coaching Delivery Body Language:  Are movements appropriate & is space used effectively?  Is posture straight and natural?  Are gestures appropriate to context and situation?  Is eye contact maintained?  Are repetitive movements and irritating habits avoided?

10. Stevenson/Whitmore: Strategies for Engineering Communication 10 of 12 Coaching Delivery Voice:  Does pitch remain level at ends of sentences?  Does voice sound lively and natural  Is voice consistently easy to hear  Does speaker enunciate clearly  Is speaker’s pronunciation acceptable?

11. Stevenson/Whitmore: Strategies for Engineering Communication 11 of 12 Coaching Delivery Speaking Style:  Does speaker avoid jargon and use acronyms appropriately?  Is speaker concise?  Are personal pronouns used to good effect?  Does speaker avoid fillers?

12. Stevenson/Whitmore: Strategies for Engineering Communication 12 of 12 Group Question Period  Plan as a team for the question period  Decide who will moderate the question period  Compile a list of potential questions  Decide who will answer what sorts of questions  Practice answering questions as part of a team rehearsal