Spring 1 English Language Acquisition and Title III Eligible Immigrants Spring 1 Training v1.11, April 04, 2012

Who’s Supposed to Be Here Individuals assigned to CALPADS maintenance Supervisor of staff assigned to CALPADS Spring 1 Training v1.11, April 04,

Training Sequence Essential 1: Overview & Requirements Essential 2: Interface & Administration Essential 3: Data Submission Fall 1Fall 2Spring 1 Essential 4: Anomalies Spring 1 Training v1.11, April 04,

Rules Mute yourself HOLD Silence cellphones Name & LEA 1 conversation at a time Spring 1 Training v1.11, April 04,

Agenda 60 minutes ReportsRolesPurposeData SubmissionWrap-Up Spring 1 Training v1.11, April 04,

Purpose Spring 1 Training v1.11, April 04,

Information Reported in Spring 1 The English fluency status of students whose primary language is a language other than English English Language Acquisition (ELA) Students born outside the country Title III Eligible Immigrants Spring 1 Training v1.11, April 04,

Purpose of English Language Acquisition Reporting CA Department of Education Language acquisition status Title III LEP grants Language Census Report LEP counts US Department of Education Title III Biennial and other reports Spring 1 Training v1.11, April 04,

Purpose of Title III Eligible Immigrant Reporting CA Department of Education Eligible immigrant growth Student National Origin Report (SNOR) Title III immigrant grants Eligible immigrant counts Spring 1 Training v1.11, April 04,

Roles Spring 1 Training v1.11, April 04,

Spring Roles SSID Enrollment (SENR) Student Information (SINF) Reports>Enrollment/Title III Eligible Immigrants/English Learners Spring 1 Data Collection Certifier Superintendent Certifier Spring 1 Training v1.11, April 04,

Data Submission Spring 1 Training v1.11, April 04,

Which Schools Need to Report? ParticipantsIMMELAS Sector PublicYY Non-Public PrivateNN Non-Public NonsectarianNN School Instructional Level Pre-KindergartenON ElementaryYY Intermediate/Mid/Jr YY High School Y Y K-12 SchoolYY Adult Education N N PostsecondaryN N UngradedN N Legend Y = YesN = NoO = Optional ParticipantsIMMELAS School Type Traditional (non-educational options schools)YY County CommunityYY District Community DayYY Division of Juvenile JusticeYY Continuation High SchoolsYY OpportunityYY Alternative Schools of ChoiceYY State Special SchoolsYN Special EducationYY ROP/ROCNN Closed schools are still expected to report English Learners (ELs) who were reclassified after the prior year’s Census Day Spring 1 Training v1.11, April 04,

Important Dates Census Day March 1 Certification deadline Amendment deadline Spring 1 Training v1.11, April 04,

Important Dates SunMonTueWedThuFriSat Legend Submission window (1 st – 28 th ) Amendment window (29 th – 18 th ) SunMonTueWedThuFriSat March April Census Day Certification Deadline Amendment Deadline Spring 1 Training v1.11, April 04,

English Language Acquisition Enrolled on Census Day K-12 Reclassified during report period K-12 Report period = 3/2 of prior year through Census Day Spring 1 Training v1.11, April 04,

Title III Eligible Immigrants Enrolled on Census Day Pre K (optional) K-12 Spring 1 Training v1.11, April 04,

How To Submit Data Online Request SSIDs and submit student information for new students. Enter ELA and Title III Fields for all students. Batch SSID Enrollment (SENR) and Student Information (SINF) Spring 1 Training v1.11, April 04,

Spring Fields GroupTypeFields Used For Spring Categories Active ELs & Reclassified Fluent SENRStudent School Start Date Student School Exit Date SINFGrade Level English Language Acquisition Status Code English Language Acquisition Status Start Date Effective Start Date Effective End Date Title IIISENRStudent School Start Date Student School Exit Date SINFStudent Birth Country Code Enrolled in US School Less Than Three Cumulative Years Indicator Effective Start Date Effective End Date See the CALPADS Data Guide listed on the Resources slide at the end of the presentation for more specific details on which fields and values are used to determine each count on the Spring reports Spring 1 Training v1.11, April 04,

Updating Records Online Spring 1 Training v1.11, April 04, 2012 ELA Fields Title III Fields 20

English Language Acquisition Fields Online Enter when and only when English Language Acquisition Status Code is RFEP Required Conditional Spring 1 Training v1.11, April 04,

English Language Acquisition Rules Once a student’s English Language Acquisition Status has been reported, the only changes (other than corrections) allowed are: TBDEL, RFEP, IFEP, EO ELRFEP A student’s initial English Language Acquisition Status may not be RFEP Spring 1 Training v1.11, April 04,

Title III Fields Online Required Conditional Required if born outside the US Required if born outside the US or ELA Status = English Learner (EL) Spring 1 Training v1.11, April 04,

Reports Spring 1 Training v1.11, April 04,

Reports To Review 2.1 Title III Eligible Immigrants - Count 2.8 English Language Acquisition Status – Count by Primary Language 2.9 English Language Acquisition Status – Census Comparison 2.12 English Language Acquisition Status – ELs Reclassified RFEP Aggregate Reports Spring 1 Training v1.11, April 04,

2.1 Title III Eligible Immigrants – Count # Title III Eligible Immigrants School CodeSchool NameFallSpring FCMAT High CSIS Middle Somewhere Elementary Total - Selected Schools Spring 1 Training v1.11, April 04, 2012 CDE will use the higher of the two counts (Fall & Spring) for the SNOR 26

2.8 English Language Acquisition Status – Count by Primary Language English Language Acquisition Status (ELAS) School CodeSchool NamePrimary LanguageGrade# EL# IFEP# RFEP# TBDTotal ELASFEP (IFEP RFEP) FCMAT High01 - Spanish All – Cantonese All – Filipino (Pilipino or Tagalog) All Spring 1 Training v1.11, April 04,

2.9 English Language Acquisition Status – Census Comparison English Language Acquisition Status Count Previous Academic YearSelected Academic Year School CodeSchool Name# EL# IFEP# RFEP# TBD # FEP (IFEP + RFEP)# EL# IFEP# RFEP# TBD # FEP (IFEP + RFEP) % Change between Selected Academic Year EL’s and Previous Year EL’s FCMAT High % CSIS Middle % Somewhere Elementary % Spring 1 Training v1.11, April 04,

2.12 English Language Acquisition Status – ELs Reclassified RFEP School CodeSchool Name (A) # EL reclassified RFEP in this school after prior Census Day through current Census Day * (B) # of students included in column A who are still enrolled in this school on Census Day FCMAT High CSIS Middle Somewhere Elementary 2011 Total - Selected Schools Spring 1 Training v1.11, April 04,

Reports To Review Title III Eligible Immigrants - Count by Birth Country 2.10 – English Language Acquisition Status – Census Comparison Student List 2.13 – English Language Acquisition Status – ELs Reclassified RFEP Student List 8.1-Student profile list- Spring Supporting Reports Spring 1 Training v1.11, April 04,

ODS versus Snapshot ODS Spring 1 Snapshot = Data pertaining to the Spring 1 Submission ODS (Operational Data Store) = All current CALPADS data Spring 1 Training v1.11, April 04,

Wrap-Up Spring 1 Training v1.11, April 04,

Certification Requirements Zero fatal errors Review all aggregate reports Spring 1 Training v1.11, April 04,

Spring 1 Steps Spring 1 Training v1.11, April 04, 2012 SIS Roles 1. Setup 34

Suggested Spring Timeline Spring 1 Training v1.11, April 04, /1 Complete SIS Data Population 3/1-3/9 Upload files and correct errors or discrepancies as needed 3/9-3/16 Review certification reports, correct errors, and fix discrepancies 3/16-3/27 Distribute reports for review and approval 3/28 Certify (level 1 and level 2) 35

Common Problems Spring 1 Training v1.11, April 04, 2012 English Language Acquisition Status should never be blank. [CERT094] English Language Acquisition Status Start date should not be blank unless English Language Acquisition Status is English Only (EO). [CERT093] 36

Common Problems Spring 1 Training v1.11, April 04, 2012 The English Language Acquisition Status Start date should not be later than the Effective Start Date. If the status date is accurate, the Effective Start Date should be changed to be equal to or greater than it. [CERT093] 37

Common Problems Spring 1 Training v1.11, April 04, 2012 A student with an ELA status of English Learner (EL), Initially Fluent English Proficient (IFEP), or Reclassified Fluent English Proficient (RFEP) should not have a primary language of English (00). [CERT090] 38

Recent Changes Description CALPADS will trigger an error if a student with an English Language Acquisition Status Code that is other than “RFEP” has a Student Proficient or Advanced for ELA Code of “Y” (new IVR SINF0252). Spring 1 Training v1.11, April 04,

Reminders Remember to review all reports before certifying Pre-K students can be submitted for Title III Eligible Immigrants EL or SNOR coordinator should review Title III reports The last day to make changes that will be included in the snapshot is the day before the certification/amendment deadline Spring 1 Training v1.11, April 04,

System Documentation 41 Resources DocumentDescriptionSections CALPADS File Specifications (Forms) File layout and requirements for batch submission SENR, SINF, & SPRG tabs CALPADS Error ListDetailed error message descriptions Student Enrollment, Student Information, Student Programs, and Fall 1 Certification tabs CALPADS Data GuideDetailed requirementsSections 2.1.1, 2.1.2, & Data Mapping Guide For Spring 1 CALPADS Calendar Spring 1 Training v1.11, April 04,

42 Resources English Language Acquisition Status Reporting Policies Spring 1 Training v1.11, April 04,

Support Web: Phone: Listserv: Spring 1 Training v1.11, April 04,

Training Evaluation Please complete our survey Spring 1 Training v1.11, April 04,