1. Presented by: Gary Quiring, CSIS Implementation Specialist Fiscal Crisis & Management Assistance Team Charter School Closures: CALPADS Requirements 1

2. Agenda 2 Resources Inactivation Closure Best Practices

3. Who’s Supposed To Be Here 3 Charter school staff assigned to CALPADS maintenance Authorizing LEA Staff assigned to CALPADS maintenance

4. Closure 4

5. Education Code - Charter School Closure Ed Code Subchapter 19. Charter Schools, Article 1.2. Closure Procedures, 11962 – Article 1.2. Closure Procedures: (a) Designation of a responsible entity to conduct closure-related activities. (b) (Not included, as it does not apply.) (c) Provision of a list of pupils in each grade level and the classes they have completed, together with information on the pupils’ districts of residence, to the responsible entity designated in subdivision (a). (d) Transfer and maintenance of all pupil records, all state assessment results, and any special education records to the custody of the responsible entity designated in subdivision (a), except for records and/or assessment results that the charter may require to be transferred to a different entity. 5

6. School Closure Date Determines Required Reporting 6 Spring Fall 1 Census Day* *Fall 1 Census Day is the first Wednesday in October March 1stLast day of school End of Year 1-4 Fall 1 Fall 2

7. Charter School Closure Reporting 7 Exit all students. Exit date must be on or before official closure date. Any enrollments with a start date after the official closure date must be deleted. Closure Prior to March 1 st : Complete current year submissions of Fall 1, Fall 2, & EOY 1-4 Closure after March 1 st : Complete current year submissions of Fall 1, Fall 2, Spring 1, & EOY 1-4 Charters serving grades 7- 12: Complete Fall 1 during next school year to report graduates and dropouts

8. Charter School Closure Reporting 8 Anomalies that impact other LEAs’ Fall 1 certification must be corrected Anomalies that impact other LEAs’ Fall 1 certification must be corrected Charter CALPADS data should be transferred to the Authorizing Agency (recommended)

9. Education Code - Authorizing Agency Ed Code 47604.32 Each chartering authority, in addition to any other duties imposed by this part, shall do all of the following with respect to each charter school under its authority: (a) Identify at least one staff member as a contact person for the charter school. (b) Visit each charter school at least annually. (c) Ensure that each charter school under its authority complies with all reports required of charter schools by law. (d) Monitor the fiscal condition of each charter school under its authority. 9

10. Authorizing Agency Responsibilities If Charter Fails To Report Closure 10 Request an LEA Admin account for the charter Complete the closure reporting detailed on slides 7 and 8

11. State Contingency Action If Neither Charter or Authorizing LEA Reports Closure 11 * This may affect the authorizing agency’s counts in DataQuest by increasing the number of dropouts or decreasing the number of graduates ** Applies to charters with 7-12 grade students * This may affect the authorizing agency’s counts in DataQuest by increasing the number of dropouts or decreasing the number of graduates ** Applies to charters with 7-12 grade students Exit all students (E400-OtherNoKnownEnrollment)* Certify using whatever data is already in CALPADS (Fall 1, Fall 2, Spring 1, and End-of-Year 1-4) Correct any CCEs or MIDs that are impacting the Fall 1 certification status of another LEA Certify next year’s Fall 1 using whatever data is already in CALPADS**

12. Inactivation 12 Inactivation

13. Charter School Change to Inactive Status 13 Exit all students Request that the charter be added to the excluded schools list* Grade 7-12 charters must complete Fall 1 next school year Anomalies That impact other LEAs’ Fall 1 certification Anomalies That impact other LEAs’ Fall 1 certification * Either the charter or authorizing LEA may submit the request

14. Best Practices 14 Discuss how the charter will meet state reporting requirements in the charter petition and review process Establish and maintain a positive relationship, with clear communications. Authorizing LEAs should monitor reporting progress and provide support to ensure that their charters meet reporting requirements. Establish a plan with clearly defined tasks to be used in the event of a closure or reauthorization. Transfer the charter’s CALPADS data to the Authorizing Agency upon closure

15. 15 Key Points Charters failing to meet state and federal reporting requirements may experience consequences, including funding cuts or revocation/non-renewal of the school’s charter. Authorizing LEAs must ensure that their charters meet state reporting requirements. Failing to do so could have negative consequences for the authorizing LEA. When a charter closes or becomes inactive, it must be reported in CALPADS.

16. Resources 16 Resources

17. 17 System Documentation http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp DocumentDescription CALPADS Code SetsDefines state standard codes and their definitions CALPADS Data GuideDetailed requirements of what groups need to be reported for each submission Enrollment ProceduresDetails of what data needs to be maintained in CALPADS and when Charter School CALPADS and CBEDS-OPUS Data Reporting Policy http://www.cde.ca.gov/ds/sp/cl/charterschools.asp

18. Training 18 http://csis.fcmat.org/Pages/Trainings.aspx CALPADS Training Registration http://csis.fcmat.org/Pages/Self-Paced-Training.aspx CALPADS Self-Paced Training

19. Resources: Support 19 Web: http://www2.cde.ca.gov/calpadshelp/default.aspx Phone: 916-325-9210 E-mail: Calpads-support@cde.ca.gov Listserv: http://www.cde.ca.gov/ds/sp/cl/listservs.asp

20. 20 Questions?