Managing Fire Danger Day SA Local Government Roads & Works Conference 2011 Presented by Bob Walker Senior Risk Consultant LGRS – Risk Management July 2011

2 Local Government Association Mutual Liability Scheme LGAMLS Board endorsed funding for Regional Fire Danger Days (Risk Management) Workshops Focus on impacts to service delivery Process designed to help to achieve a consistent, co-ordinated response to a Fire Danger declaration across the sector Preparing for Fire Danger Days Guide – LGA Adoption of a relevant process consistent with a risk management framework

3 Today’s session Overview of Activities Snapshot of process Worked Example

4 Overview of Activities Workshops conducted throughout the state Range of tools developed Development of Draft framework Pilot program Worked Examples

5 A Risk Management Approach Councils have for some time been managing risk within existing & coordinated framework The Risk framework allows for the examination of implications to service delivery & community leadership to be examined Disruption related risk – AS 5050 managing disruption related risk. AS 5050 & ISO intrinsically linked

6 Risk Management Approach ISO AS5050 Risk Analysis also included Business Impact Analysis

7 Disruption Related Events Proactive controls can make the impact less severe by developing capabilities to manage It also allows for the development of contingent capabilities. Before an event, there are opportunities to implement proactive control

8 Adaptive Capacity (Resilience) Identifying and increasing awareness of potential of service disruption Developing capacities to enable operating in a non- standard mode Maintain focus on critical activities Ensure whole of business approach commensurate with risk level is adopted The process of assessing & treating disruption related risk can in itself contribute to Councils capacity in:

9 Process Overview

10 Issues for consideration Where are our fire risk areas (how do we define those areas) What services are in those areas or travel into those areas What is the impact of a Severe – Extreme or Catastrophic Danger warnings on our service delivery within the risk areas (Staff/Community/Critical functions) What CFS identified points are within our LGA, and what are our responsibilities (shared responsibilities ?)

11 Community & Environment - Example Not to scale For illustration of methodology only Example Local Government Area

12 Community & Environment - Example Not to scale For illustration of methodology only LGA Features Administration Centre Depot Library HAC Services 2 Person Office Library Industrial enterprise Population8,000 Main Township5,000 Industrial Ent1,000 Rural Town500 Rural land holdings1,500

13 Community & Environment - Example Not to scale For illustration of methodology only Fire Risk Areas Administration Centre Depot Library HAC Services 2 Person Office Library Industrial enterprise Low Fire Risk High Fire Risk No Fire Risk

14 Community & Environment - Example Not to scale For illustration of methodology only CFS Identified Points Administration Centre Depot Library HAC Services 2 Person Office Library Industrial Enterprise Safer Settlement Last Resort Refuge Bushfire Safer Precinct Route to Last Resort refuge outside of LGA

15 Overview of Services Risk Statements There is a risk that staff undertaking general site inspections during declared catastrophic danger days may be exposed to geographical areas of high risk when undertaking their duties. There is a risk that current outdoor work practices do not consider the impact of declared catastrophic danger days as to where and what type of activities can be safely undertaken. There is a risk the weekly kerbside waste pickup may need to be suspended due to unsafe working conditions that may be present during fire danger periods

16 Risk Assessment

17 Risk Assessment Example One

18 Stakeholders Council Primary Secondary Tertiary

19 StakeholdersIdentified Adjoining CouncilsCleve & Lower Eyre Business CommunityServices to Agricultural industry, contractor rubbish service, private dump facilities (1/7/2011), local transfer stations CommunityAging population within the town limits, farming families in agricultural areas State AgenciesSA Water Pt Neill, Medical FacilitiesTumby Bay EducationPrimary schools at Tumby Bay, Ungarra & Port Neill. Local area school in Tumby Bay, Emergency ServicesSAPOL at Tumby Bay, Ambulance Service at Tumby Bay & Port Neil. CFS & SES Tumby Bay (District Volunteers)

20 Fire Danger Day Action Plan

21 Fire Danger Day Action Plan

22

23

24

25 Points to remember Council Services Focus Use existing Risk Management framework Assessments must be conducted locally Closely aligned to your Business Continuity Plan Engage with and communicate to your stakeholders Ensure process is kept alive

Thank You Local Government Association Mutual Liability Scheme Presented by Bob Walker Senior Risk Consultant LGRS – Risk Management July 2011