1. Better Commissioning Better Services Better Outcomes - The Leeds Approach

2. Introduction □ Tony Bailey – Strategic Category Manager □ Stacey Gilman – Senior Procurement Projects Officer □ Nigel Hill – Senior Procurement Projects Officer □ Leeds City Council – Adults & Health Category Team □ Contact: 0113 395 2486 RESAdultsHealth.Category@leeds.gov.uk

3. Background □ Purpose □ Annual Council spend of £800m on external goods, works and services □ Service amalgamation – January 2012 □ Review existing documents and processes to simplify, standardise and share □ Effective Procurement □ Savings □ Reduction of off and non contract spend

4. Category Plan □ The purpose:-  Strategic overview of the key drivers for each category and potential market  Reduce expenditure and to improve outcomes.  VfM from goods, works and services we buy  The plan seeks to realise the benefits for the council from its procurement activities:-  Improved governance and assurance  Improved engagement and transparency  Improved support for the council’s wider ambitions

5. Category Plan - Contents □ Areas of inclusion:-  Category value  Current contractual relationship  Current stakeholders  Market analysis  Benchmarking  Future demand  Risk Registers  Social responsibility  Options Appraisals  Communication & engagement etc

6. Adults and Health Category Structure

7. TPP – The Journey □ Analysis of current processes □ Adopting best practice □ Consultation with clients □ CLT & Executive Board approval □ Adoption by procurement officers

8. Implementing Effective Procurement □ New process □ Training to support roll-out □ Period of transition with performance targets for individual officers to ensure consistent implementation

9. Provider Benefits □ Consistent approach –providers know what to expect □ They want to bid for opportunities in Leeds □ Documents that are easy to understand, navigate and complete

10. Leeds City Council Benefits □ Easier for clients to understand and access process □ Consistent approach □ All relevant areas considered when undertaking procurement □ Ensures compliance with legislative and procedural requirements □ Contributes towards achieving value for money □ Develops a centre of excellence

11. Procurement Documents and Toolkits

12. Planning Documents □ Category plan □ Procurement plan □ Communication & Engagement plan □ Contract management plan □ Annual review notes □ End of contract report

13. Category Plan

14. Procurement Plan

15. Communication and Engagement Plan

16. Contract Management Plan

17. Annual Contract Performance Review

18. End of Contract Report

19. Social Toolkits □ Employment & skills □ Community benefits □ Social value

20. Employment & Skills Toolkit Primary Purpose Benefit

21. Economic Toolkits □ Third sector □ SMEs □ Social enterprises

22. Third Sector Engagement Primary Purpose Benefit

23. Management Toolkits □ Communications □ Risk □ Soft market testing

24. Market Analysis Primary Purpose Benefit

25. Delivery Documents Consistency in structure and approach enables bidders know what will be expected; □ Part 1 – Tender Instructions □ Part 2 – Specification □ Part 3 – Financial □ Part 4 – Contract terms & conditions

26. Examples of Use □ Integrated Services for Sexual Health □ Integrated Drugs & Alcohol Services □ Assistive Technology Services □ Day Service Modernisation Schemes □ Sikh Elders Service

27. Benefits Realised □ Better engagement from providers □ Fair, open and MORE transparent □ Specification fit for purpose □ Use of toolkits mean the specification has better and more specific outcomes □ Providers ‘self-select’ opportunities □ Providers clearly understand the service after seeing specification

28. Summary □ Improved outcomes □ Better services □ Better value for money □ Contact: 0113 395 2486 RESAdultsHealth.Category@leeds.gov.uk

29. Any Questions? □ Thank you