Introduction to Environmental Management Systems (EMS) Presented by Faith Leavitt Global Environment & Technology Foundation July 2002 plan act check do

2 You Want Answers……  What is an EMS?  Why do I need one?  Benefits/barriers?  OK, I want one, now what?  Where can I get information and help?

3 What is an EMS? PLAN DO CHEC K AC T

4 An Iterative Process PLAN ACT DO CHECK

5 It’s a SYSTEM, Not a Project Act Plan Check EMS Do

6 Define the Environmental Footprint Objectives and Targets Roles & Responsibilities Training Standard Operating Procedures Key Components EMSEMS

7  Compliance with relevant laws and regulations  Prevention of pollution  Continual improvement ENV. POLICY COMPLYCOMPLY PREVENTPREVENT IMPROVEIMPROVE Three Key Commitments

8 Why Do We Need an EMS?

9 We Manage Compliance. Why Do We Need an EMS? Violations Accidents Inefficiencies Loss of Control Root Causes Opportunities P2 $$$ Saved

10 Why Choose EMS?  Compliance assurance  Thinking beyond compliance  Be efficient; Save $$$$

11 Why Choose EMS?  Public image concerns  Supply chain requirements  Loan and insurance criteria  Trade barriers

12 Why Choose EMS?  Deregulation  Improved relationships  Awareness, responsibility, accountability  Regulatory incentives  Is our institutional knowledge in the brain of one or two people?

13 “An EMS makes you think differently - ‘out of the box.’ It forces you to look at things you’ve been looking at for years in a new way, to formalize and rationalize your decisions. It creates a different, more dynamic organizational culture. There’s actually a heightened level of interest, even excitement that is generated.”

14 Real Progress in Minimizing Our Environmental Impacts Better Compliance, Performance,x P2, Stewardship

15 Benefits/Barriers Keys to Success Resources

16 What Benefits Can You Expect?  Better understanding of laws and regs  Better awareness and understanding of the environmental “footprint”  Better operational control  Well-defined roles, responsibility, accountability  Avoiding the “band-aid” approach  Consistency and efficiency ($$$savings)

17 Environmental Benefits  700 buses washed 1x/week in Portland ($70-80K)  18K lbs of lab waste recycled in Mass in 3 months  Eliminated CFCs; achieved 34% reduction in waste generation at Warner Lambert  No accidents in 2 years at MCI-Norfolk  1 mil gal rainwater available in sedimentation basin …used water for dust control and soil compaction… conserved about 800,000 gallons of potable water ($1500 savings/year)

18 Economic Benefits Jeff Co, Alabama bond rating up ¼% Scottsdale saves $16k/year in permit costs Acushnet rubber co. Saves $150K by distilling mineral spirits from used rags Gillette saves $88,700 in energy conserv. Warner Lambert spends $60K in direct costs implementing - saves $250K POHA reduces insurance premium 20%

19 Resource Requirements  Average Project Length…..……………..18 months  Time Per Employee…………………..4 person- days per employee  Average Payback…………………...….20 months (often much better)

20 Keys to Success 1.Top management commitment, visibility and involvement 2.Strong implementation team - champions 3.An informed and involved workforce 4.Don’t reinvent the wheel the KISS rule

21 How Do We Implement an EMS?

22 Four-Phased Implementation Strategy  Phase I: Getting Started  Phase II: Developing Planning Elements  Phase III: Building Management Programs  Phase IV: Auditing, Checking and Corrective Action and Management Review

23 Tasks in Phase 1 4Appoint the management rep 4Identify the “fenceline” 4Build a business case 4Select and train teams 4Promote awareness and get buy-in 4Conduct a gap analysis 4Flow diagrams of environmental hotspots 4Stakeholder analysis

24 Tasks in Phase 2  Drawing the environmental footprint  Prioritizing impacts  Setting objectives and targets

25 Tasks in Phase 3 Establish Objectives And Targets Develop/Implement Action Plans for Achieving Os & Ts Identify Priority Impacts Manage Priority Impacts

26 An EMP is the Vehicle Used to Achieve Your Objectives and Targets EMP Motion Sensors Resources EE Lights Obj: Reduce Energy Use by 20% Target: Maintenance by 10% & Offices by 20% We’ll make it by April 2003 When will we get there? Craig Faith

27 Managing Priority Impacts Review your  Roles and responsibilities  Operational controls  Training  Managing and controlling documents and records  Communication (inside and outside)  Emergency preparedness and response

28 Tasks in Phase 4 Are We Doing What We Said We Would Do?  Compliance Status  Monitoring/Measuring/Calibration  EMS Audit  Corrective/Preventive Action  Management Review

29 For More Information final.pdf