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2 Techniques of Making PowerPoint and Presentation Assist. Prof. Dr. Wiphada Wettayaprasit Department of Computer Science Faculty of Science Prince of Songkla University 16 January 2011

PSU 3 Issues of Discussion 1) Making PowerPoint Techniques 1) Making PowerPoint Techniques 2) Oral Presentation 2) Oral Presentation

PSU 4 Objectives Objectives To introduce the key factors for successful presentation deliveryTo introduce the key factors for successful presentation delivery To prepare effectiveTo prepare effective visual aids visual aids

PSU 5 Plan your research carefullyPlan your research carefully Focus on contentFocus on content First slide should include your …..First slide should include your ….. presentation title, presentation title, your name, your name, date date Tips for Creating Effective and Interesting PowerPoint Presentation PowerPoint Presentation

PSU 6 A professional staff at NASA recommendsA professional staff at NASA recommends the blue background with yellow letters Creating PowerPoint Presentation

PSU 7 Use design template or create your ownUse design template or create your own Use colors that work well togetherUse colors that work well together on the computer screen and the projector Creating PowerPoint Presentation

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12 Provide only key points on your slidesProvide only key points on your slides 7 words per line;7 words per line; 7 lines per slide;7 lines per slide; nouns and verbs rather than sentencesnouns and verbs rather than sentences Creating PowerPoint Presentation

PSU 13 Use clear, large fontsUse clear, large fonts Use legible fonts for textUse legible fonts for text Be consistent with the look and style ofBe consistent with the look and style of text for title, text for title, bulleted points, bulleted points, sub-points sub-points Creating PowerPoint Presentation

PSU 14 Use UPPER and LOWER caseUse UPPER and LOWER case DO NOT USE ALL UPPERCASE AS IT IS HARD TO READDO NOT USE ALL UPPERCASE AS IT IS HARD TO READ Limit the number of slidesLimit the number of slides no more that 12 for a 10-minute no more that 12 for a 10-minute presentation One MIN per SLIDE presentation One MIN per SLIDE Creating PowerPoint Presentation

PSU 15 Spell check your workSpell check your work Put references on the bottom of each slide to support your pointPut references on the bottom of each slide to support your point Use a chart or graph to present statisticsUse a chart or graph to present statistics Use clip art, AutoShapes, pictures,Use clip art, AutoShapes, pictures, charts, tables, and diagrams Creating PowerPoint Presentation

PSU 16 Vary the slide layoutVary the slide layout Bulleted ListBulleted List Two Column TextTwo Column Text Text & Chart Text & Chart Creating PowerPoint Presentation Use sound and video when appropriate to contentUse sound and video when appropriate to content

PSU 17 Oral Presentations Oral Presentations Good visual aidsGood visual aids Logical sequenceLogical sequence

PSU 18 PRESENTATION

PSU 19 Keep it simpleKeep it simple Minimize wordsMinimize words Use large fontsUse large fonts List key pointsList key points Use exact phrasingUse exact phrasing Use colorUse color Prepare handoutsPrepare handouts Visual Aid Rules

PSU 20 1.Situation 2.Theme 3.Storyline 4.Storyboard 5.Master 6.Production 7.Practice 7 Logical Sequences of Presentation

PSU Situation 1. Situation Consider the audience carefully Consider the audience carefully How big?How big? Who?Who? Level of knowledge?Level of knowledge? Level of interest?Level of interest? Resistance?Resistance? Time?Time?

PSU Theme 2. Theme Define your theme in one short sentence Be conciseBe concise DirectDirect

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PSU Storyline 3. Storyline Break down your theme into major parts

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PSU Storyboard 4. Storyboard Visualize the storyline into a storyboard

PSU 27 Storyboard Storyboard

PSU Master 5. Master Finalize the flow of the presentation Finalize dataFinalize data Sketch all diagrams – claritySketch all diagrams – clarity ConclusionConclusion Check for logicCheck for logic ConsultationConsultation RehearsalRehearsal

PSU 29 Sketch all diagrams – clarity

PSU Production 6. Production Allow plenty of time for productionAllow plenty of time for production One key message per slideOne key message per slide

PSU Practice! 7. Practice! Adequate rehearsal is essential for a good presentation Adequate rehearsal is essential for a good presentation Development of each visualDevelopment of each visual Transition Transition Self-confidenceSelf-confidence TimingTiming

PSU 32 Practice Makes Perfect

PSU 33 4-Key Factors 4-Key Factors Successful Presentation: Successful Presentation: 1.Timing 2.Attention span 3.Personal approach 4.Practice

PSU Timing: One Minute per slide One Minute per slide

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PSU Attention Span: Audience attention fluctuates Idea Voice Joke time

PSU Personal Approach: A.Gesture B.Voice C.Eye contact D.Breathing

PSU 38 Important in non-verbal communication Emphasize pointEmphasize point HighlightsHighlights Audience attentionAudience attention Vary gestureVary gesture ImportantImportant - position of speaker - position of speaker - position of transparencies - position of transparencies - not too much movement - not too much movement 3A: Gesture

PSU 39 Critical part of verbal presentation Volume speak to be heard Volume speak to be heard Modulation - vary the voice Modulation - vary the voice Pause Pause – make emphasis – make emphasis with pause with pause 3B: Voice

PSU 40 Look at each member of your audience Involvement Involvement trust/support trust/support Interest Interest Spontaneous Spontaneous reaction reaction 3C: Eye Contact

PSU 41 Breathing during presentation is different from normal breathing normal breathing Breathing deeper for Breathing deeper for - volume - volume - control - control - emphasis - emphasis Don’t lose your breath Don’t lose your breath or you will drown in mid or you will drown in mid - air - air 3D: Breathing

PSU 42 1.Next page or next slide 2.Item 5 … 3.Now …let me explain… 4.On this slide will show you… 5.Any questions before I move to the next slide…. Some English wordings used during the presentation:

PSU 43 1.Only one idea per slide. 2.Explain point, then show slide. 3.Speaker is the star, not the slides. 4.Never read from slides. 5.Use photos and drawings. 6.Face your audience not slides. 7.Avoid complexity. TJ Walker, President, Media Training Worldwide 7 Effective PowerPoint Presentations

PSU Only one idea per slide.

PSU Explain point, then …. show slide.

PSU Speaker is the star, not the slides.

PSU Never read from slides.

PSU Use photos and drawings.

PSU Face your audience not slides.

PSU Avoid complexity.

PSU 51 Practice your presentation at least oncePractice your presentation at least once Speak clearly and project to your audienceSpeak clearly and project to your audience Show enthusiastic in your topicShow enthusiastic in your topic Time your presentationTime your presentation Conclusions:

PSU 52 7 words per line;7 words per line; 7 lines per slide;7 lines per slide; one MIN per SLIDEone MIN per SLIDE One key message per slideOne key message per slide One Minute per slideOne Minute per slide

PSU 53 Reference School of Public Health Boston University TJ Walker, President, Media Training Worldwide

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