1. Making Presentations

2. 8-2  Microsoft PowerPoint is a presentation program by Microsoft. It is part of the Microsoft Office suite, and runs on Microsoft Windows and Apple's Mac OS X operating system. en.wikipedia.org/wiki/Powerpoint en.wikipedia.org/wiki/Powerpoint  Presentation software that allows you to create slides, handouts, notes, and outlines. www.gslis.utexas.edu/~vlibrary/glossary/index.html www.gslis.utexas.edu/~vlibrary/glossary/index.html  A Microsoft product for producing slide shows that can incorporate text, graphics, video, animations, etc. LCD / DLP projectors are known to many people as "PowerPoint projectors." www.dynamx.com/projector-dictionary.html www.dynamx.com/projector-dictionary.html 2Yuqiu You

3. 8-3  Too much information and decoration  Speak quietly  Read directly from slides  Things not related to the topic  Different styles/sizes of fonts  Poor eye contact  Lack of knowledge of the topic  Mixing of random transitions  Speakers that go off topics

4. 8-4  Keys:  Preparation  Organization  Visual Aids  Presentation Style

5. 8-5  Start early  Collect information  Prepare an outline  Identify major ideas  Arrange ideas into logical sequence  Develop structure  Practice presentation

6. 8-6  Overview  Introduction/Background  Body (in sections if needed)  Conclusions/Summary  Prepare transitions between each part.  Introduce new presenters if changing people.

7. 8-7  Make it BIG  Make it SIMPLE  Make it CLEAR  Make it CONSISTENT

8. 8-8  Fonts no smaller than 20 pts  Fit font size to room size  Can it be seen from the back?  Increase size of labels and lines in graphics  Avoid the far edges and bottom of the slides  Maintain a margin.

9. 8-9  One idea per slide  Bullets - not sentences  Avoid overuse of “flying” text or other distractors

10. 8-10  Formatting  Avoid distracting backgrounds  Use Sans Serif fonts  Use high contrast colors  Figures  Include only relevant info  Use high contrast colors

11. 8-11  Uniform formatting and capitalization  Consistent slide transitions  Same font size and spacing on all slides  Note: PP automatically changes sizes at times depending on the design chose

12. 8-12  Slides should be of a consistent design (the Design tab)  Use graphics and pictures when possible  Remove unnecessary information and graphics  Use contrasting background and text colors  Keep the number of font styles used in the presentation to 3  Keep the fonts consistent throughout the presentation 12

13. 8-13  Grab the viewer's attention  Clearly communicate your information  Stay in control of your presentations http://www.microsoft.com/atwork/skills/presentations.aspx 13Yuqiu You

14. 8-14  Select a theme  Use video and audio  Use graphics to emphasize key points  Use animations and transitions wisely Yuqiu You14

15. 8-15 Select a themeUse video and audio Use graphics to emphasize key points Use animations and transitions wisely Yuqiu You15

16. 8-16 Start by outline your presentation Use master and layouts to save time Consider differences between print and on-screen presentation Use notes pages and handouts 16Yuqiu You

17. 8-17 Keep file size manageable Use the tools available to get it right the first time Turn off AutoCorrect options Know exactly what your viewers will see 17Yuqiu You

18. 8-18  Be PROFESSIONAL  In dress  Mannerisms  Keep to set time  Be CLEAR  Loud  Slow  Face the audience  Animated (if appropriate) Be CONFIDENT –Watch the “umms” –Make eye contact Be FLUENT –Avoid reading the slide

19. 8-19 PRACTICE!! At least 5 times for important presentation Out loud Find an audience to critique you or video tape your practice session and review it. –Figure out what is misunderstood and why

20. 8-20  Take the time to prepare.  Have a strong presentation organization  Visual aids should be  Big, Simple, Clear, and Consistent  Presenter should be  Professional, Clear, and Confident.  Always Practice!!

21. 8-21 (1) http://www.cs.cmu.edu/~mihaib/presentation-rules.html (2) http://www.phcris.org.au/infobytes/howto/pp_presentations.php (3) http://www.chemistry.mcmaster.ca/~chem4d3/4d3pres.htm  http://www.thinkoutsidetheslide.com/articles/ten_secrets_for_using_ powerpoint.htm  Many more can be found in Google