A slide with no useful information! Just filling in the time until the real slide show starts. No need to take notes about this slide unless you feel compelled to do so. Nothing on this slide will be on an exam! In fact, I’m not really sure why I bothered with it. One moment please......

Secretary Role, Responsibilities and Tasks

What is the Role of the Club Secretary? An elected club officer whose role, as the key communication point of the club, is very important to the present and future success of a club. “The glue that holds us together!”

Role of the Secretary? Minutes: –Record every meeting (Club & Board) –Legal & Public Documents –Include those present, who made motions, pass/fail

Correspondence (Communication) It is important that correspondence responses are prompt and appropriate. –The club secretary is the officer in charge of responding to all requests and inquiries –Thank You/condolences/invitations/

Attendance Record who is present at each meeting Attendance awards Need to be accurate

Miscellaneous duties Support Club President as requested Help develop agenda if asked Maintain historical records of club Notify members of meetings and announcements Work with webmaster to keep website up to date

Reports WMMR – Internet based membership list –Activity Reports – What the club does PU-101 – New officers – Report by May 15 -Copies to LCI, State Office, DG & DGE 990N – Filed with the IRS by Nov 15 Can only be filed Electronically

What is the WMMR and how does the club secretary use it? The Web Monthly Membership Reporting (WMMR) system is an online system helping to make membership updating easy and convenient.

Click on “Submit Reports” ________________________________________________________

WMMR Reporting Click on: Lion Officers Login Here

How do I Logon Each user must first register a user name and password to access the WMMR. Once you have completed the registration process, you will be able to enter your user name and password on the Logon page to access both systems.

How do I register for a password? First time users will click “New User? Click here to register now.” Provide your LCI member number (Look on your Lions Magazine) and other information to authenticate who you are.

How do I register for a password? Create a user name and password that are easy to remember! Write it down!!! Provide security questions and answers that can be used if you forget your user name or password.

How do I change my password? -Password assistance is available at bottom!

Opening Navigation Screen

This box will take you to all the tasks.

Manage your Membership! REPORT DROPS IN NOVEMBER AND MAY IF YOU WANT TO AVOID BEING BILLED FOR AN EXTRA HALF YEAR OF DUES!

Manage your Membership! REPORT DROPS IN NOVEMBER AND MAY IF YOU WANT TO AVOID BEING BILLED FOR AN EXTRA HALF YEAR OF DUES!

Shows if you have you are up to date with your reports.

Report your activities. S A V E I T S A V E I T

Tell LCI about your activities.

Reports on the total activities you have entered.

What is a PU 101 ??

“Everything you want to know about Iowa Lions is in that book!” OfficersAddresses ContactsCommittees ConventionsDistricts ConstitutionDues ClubsAwards

No PU-101 – No updated info!

Officer Report Forms (PU-101)

Dropping Members! Best time to drop members; May November If you wait until July and December, International will probably bill for the next half and so will State and District dues.

Work with Treasurer to pay dues in a timely manner! International Dues: Due in July/August and January/February Invoice available online. May be paid online. May be paid by check District – State Dues Invoice from District Secretary/Treasurer Due in 21 days from invoice

DATESFOR THE SECRETARY End of each monthFinal Day to submit ELECTRONIC WMMR AprilConduct New Officer Elections End of AprilDate to submit PU 101 May 15Final deadline to submit PU 101 June 20Remind Members Dues are Due July 1 November 15File 990N electronically ONLY! December 20Remind Members Dues are Due January 1

Clubs behind on reports There are a number of clubs who have not reported members or activities for some time. If your club is one of those, you should start to file reports IMMEDIATELY. IT IS YOUR JOB !