Upper Clapton Football Club Plan to THRIVE not just survive Founded 1879 for the purpose of playing Rugby Union Season Plan to THRIVE not just survive

Upper Clapton Football Club Plan to THRIVE not just survive Season 2009 – 2010 has been one of the most difficult periods in the Clubs history There have been many challenges on the playing and the running of the Club So what are we doing to improve things 1.Seal of Approval, more details later 2.Develop & Streamline the Management Structure

Upper Clapton Football Club Plan to THRIVE not just survive UCFC Current Operating Model PresidentTreasurer Assistant Youth Assistant - Senior Chairman Playing Committee Youth RugbySenior RugbyFacilitiesGrounds Clubhouse and Bar Club Development Officer Hon. Secretary Assistant Sec X 2 General & Youth Committees

Upper Clapton Football Club Plan to THRIVE not just survive Current Officers of the Club: a)The President – Steve Slade b)The Honorary General Secretary – Kevin Hewitt-Devine c)The Honorary Treasurer – Richard Myson d)The Assistance Secretaries x 2 – Andrea Fearne & Iain Brown e)The Chairman of the Playing Committee – Colin Tucker f)The Club Captain (if elected) – Lee Garwood g)The Chairman of the Youth Committee – Steve Ferridge h)The Chairman of the Bar – Steve Prosser

Upper Clapton Football Club Plan to THRIVE not just survive Board of Management - meet monthly 5 key functions, Playing, Finance, Operations, Development & Facilities Integrate Youth & Mini section into BOM Management Teams (supporting 5 key functions) - meet monthly and report to Board of Management General Committee – meet quarterly to review key decisions put forward by Board of Management and Management Teams NB: The aim is for all committee members to be part of a Management Team Only change to the Club Constitution is to appoint a Chairman New Operating Methodology:

Upper Clapton Football Club Plan to THRIVE not just survive The Chairman – to be elected at AGM The role: The Club Chairman shall chair meetings of the Board of Management and assist and direct in the strategic future running and operation of the Club Activities: Chair Board of Management meetings Set agenda and control discussions in club meetings Make decisions in consultation with other officers and General Committee Play and executive role as the principle officer throughout the year Plan ahead and be prepared to delegate Act as a conciliator between 2 parties trying to resolve a disagreement Act as point of reference for external agencies in conjunction with the Secretary Ensue all sub committees (BOM) meet regularly

Upper Clapton Football Club Board of Management 2009 – 2010 President, Chairman, Treasurer, Playing & Player Development, Facilities, Secretary, Club Development Playing & Player Development Club Coach Team Coaches Team Captains Team Manager Team Sec Fixture Sec Coaching Co-ord Schools Links Youth Chairman Finance & Funding Player & Non Player Subscriptions Bar Operations Catering Operations Golf Range Operations Operations Governance & Administration General Secretary Social & Club Hire Data Base Communications CPO CVO Club Development Organisation Structure Sponsorship & Marketing Public Relations Communications Seal of Approval Facilities House & Ground Maintenance & Development Bar Catering Golf Range General Committee UCFC Youth and Mini Committee 2009 – 2010 Playing & Development, Operations and Finance

Upper Clapton Football Club Management Committee 2009 – 2010 Chairman, Treasurer, Playing & Player Development, Facilities, Secretary, Club Development Playing & Player Development Chair Playing Committee* - Colin Tucker Club Coach - Tom Webb Team Mgr - Cliff Fearne Club Capt* - Lee Garwood Vice Capt - Oliver Stokes A Capt - Richard Maskell Vice Capt -Richard Jones 3 rd Capt - Steve Douglass Colts Coach - Gary Watts Fixture Sec - Mike Doherty Team Sec - John Spurles School Links - Danny Elmer Coaching & Players Dev - Owen Coyne Youth Chairman* - Steve Ferridge Finance & Funding Treasurer* -Richard Myson Assist *– Frank Harding Bar Chairman* – Steve Prosser Shop - Neil Green Youth /Mini Treasurer - Anne Burwood Non Playing Subs – Dougie Callum Catering Manager - Mel Green Bar Manager – Donna Robinson Bar Staff Golf Driving Range Ops Governance & Administration Hon Sec* – Kevin Hewitt – Devine Ass Sec* – Andrea Fearne Ass Sec* – Iain Brown Social Sec – Andrea Fearne Social – Alison Harris Social - Hayley Doherty Social – Laura Green CPO - Chris Prince CVO – Mel Green Youth Chairman* – Steve Ferridge Youth Sec – Keith Leonard Club Functions Old Boys Dinner and Club Lunches – Ian Swindale Middlesex Rep – Ian Swindale Essex Rep – Mike Maskell Club Development HOF – Steve Slade Commercial - Paul Donnelly Strategy - Mike Izatt Facilities - Mike Harris Comms & Data Base Mgr - Steve Douglass Website - Andy Carroll Publicity - Richard Maskell Facilities HOF – Mike Harris Ground – Mike Maskell Danny Elmer Richard Hack Mike Doherty Damien Bateman Simon Parish House – John Wain Keith Leonard Pete Harrendence Dave Dunham Tony Philps Bar – Donna Robinson Kitchen – Mel Green Golf Driving Range General Committee (all of the above and including the President – Steve Slade*) UCFC Youth and Mini Committee

Upper Clapton Football Club Plan to THRIVE not just survive 1.Decision to withdraw from Essex League 1 Results to date;  1 st team played 19 games & won 9  2 nd team played 13 games & won 9  3 rd team played 15 games & won 14 2.Youth Teams: building success year on year U7, U8, U9, U10, U11, U12, U13, U14, U15, U16 & Colts 3.Strategy: Improve current playing standards at all levels Increase playing membership Establish an effective academy system to support the growth of rugby in schools and the local community – Schools Links Develop plan for player and coaching development Integrate junior and youth into ‘the Club’ Build policies and processes to support these five main objectives 4.Reapply to join Essex League 2 season 2010/2011 Playing & Development

Upper Clapton Football Club Plan to THRIVE not just survive 1.Build an effective organisational structure which will enable us to: a)Deliver information in a timely fashion to enable informed decisions to be made b)Deliver solutions quickly in line with the targets of the club c)Adapt to change effortlessly d)Improve financial standing in terms of cash and operation surplus e)Set targets and plans for the long term and short term, a)Including specific objectives and actions Finance & Funding

Upper Clapton Football Club Plan to THRIVE not just survive 1.Build upon the relationship we have with the RFU, Middlesex and Essex Rugby Unions 2.Build an effective organisational structure which will enable us to: a)Improve the operational performance of the club b)Improve financial standing c)Improve and develop policies and processes to support the club going forward i.e. Club & ground hire Membership International Ticket allocation Marketing Licensing, insurance, health & safety Operations & Governance

Upper Clapton Football Club Plan to THRIVE not just survive 1.Build policies and processes to support: The improvement of adult, youth & mini playing standards at all levels The improvement of coaching standards at all levels RFU Seal of Approval Accreditation 2.Develop sponsorship plans that provide benefits for the club and the sponsor 3.Implement Shirts Sponsorship deal to cover all age groups 4.Establish long standing relationships with schools, colleges and local community 5.Develop a social environment to encourage greater use of the club facilities 6.Build an effective organisational structure which will enable all sub committees to work effectively to: Deliver solutions quickly Adapt to change effortlessly Improve financial standing 7.Improve communication with all Club Members via monthly News Letters and via the Club Website Development, Marketing & Communication

Upper Clapton Football Club Plan to THRIVE not just survive 1.Develop long term strategy and implement action plan to improve current ground and house facilities 2.Build policies and processes to support the safety and wellbeing of all people that use the club facilities – risk assessment and management 3.Build an effective organisational structure which will enable us to: a)Maintain the Club effectively and within budget b)Maintained the grounds effectively and within budget c)Improve financial standing d)Develop a social environment to encourage greater use of the club facilities Facilities

Upper Clapton Football Club Plan to THRIVE not just survive What is Seal of Approval? RFU Whole Club & Mini and Youth Seal of Approval accreditation The programme was introduced in 2002 as a method of examining, maintaining and improving the provision of rugby The accreditation aims to recognise the effort and achievement of those clubs that reach, maintain and improve on the required standards of quality,safety and effectiveness Clubmark accreditation Sport England Clubmark SchemeSport England Clubmark Scheme Additional funding and assistance from the RFU and other sports and business organisations Attract new players, coaches and parents Our aim is to be awarded the highest accreditation possible Aim to present our first draft to the RFU by the end of March 2010

Upper Clapton Football Club Plan to THRIVE not just survive Plan to THRIVE not just survive workshop key goals and objectives: Assign roles and responsibilities √ Implement operating structure √ Define and document responsibilities √ Document and circulate our strategy – to be actioned March 2010 Review and document business plan for each area of responsibility – ongoing Implement playing policy – being worked on Improve playing standards – being worked on Increase turnover – being worked on Increase Club usage (internal and external) - ongoing Integrate junior and youth into ‘The Club’ – ongoing Focus on the “HOW TO” and begin to DELIVER!

Upper Clapton Football Club Plan to THRIVE not just survive Question Time END