StopPreviousNext Vicnet Internet training course Workbook 7 Working with pictures on the Internet Easy English workbook March 2011

StopPreviousNext Copyright © State Library of Victoria, 2011 You can Share – copy it or give it to other people. Remix – change it. These are the rules Attribution – You must write Copyright © State Library of Victoria. Non-commercial – You cannot sell it or use it to make money. Share Alike – If you change it, the new work must have the same license as this work. For more information, contact Vicnet at the State Library of Victoria Phone Address Website (03) Swanston Street, Melbourne VIC This publication is licensed under the Creative Commons Attribution-Non- Commercial-ShareAlike 2.5 Australia License. To view a copy of this license, visit 2

StopPreviousNext About Vicnet Internet training workbooks This workbook is part of a series of workbooks in Easy English. They provide basic information on how to use the Internet. You can see all the workbooks on the Vicnet website: The workbooks were written by Vicnet at the State Library of Victoria The funding came from Department of Planning and Community Development When writing this workbook, Vicnet used computers with  Microsoft Windows 7 operating system Internet Explorer version 8 3

StopPreviousNext How to use this workbook This workbook should be used with a trainer. The trainer could be a friend or someone from your school, library, neighbourhood house or other organisation. Websites on the Internet change often. The text and pictures in this workbook may be different from those you see on the Internet. A circle is used to show you which part of the picture to look at. 4

StopPreviousNext What is in this Workbook IntroductionIntroduction AttachAttach a picture to an apicturetoan ManageManage your pictures yourpictures LookingLooking at your pictures atyourpictures DownloadDownload pictures pictures RenameRename pictures pictures FileFile size size ResizeResize pictures pictures DeleteDelete pictures pictures

StopPreviousNext Introduction Digital images are pictures in an electronic format. You can take digital images using a digital camera. The pictures can be downloaded or copied onto a computer. Once the pictures are downloaded onto a computer, you can  send them as an attachment on an  manage them on your computer  display them in an online photo album In this workbook, we will look at how to:  attach a picture to an  manage your pictures 6

StopPreviousNext Attach a picture to an The most common action people want to do with pictures is to share them with their family and their friends. You can attach pictures to an and send them to our family and our friends. 1.Open your account. Gmail has been used for this example Type your message. Move your mouse over Attach a file. 7

StopPreviousNext 4.Do 1 click on your keyboard. This box will appear in the middle of your screen Move your mouse over the folder called Libraries. Do 2 clicks. This box will appear Move your mouse over the folder called Pictures. Do 2 clicks. The Pictures folder is where your pictures can be saved and managed on your computer. This box will appear. 8

StopPreviousNext 9.Move your mouse over the folder with the pictures you want to see. 10. Do 2 clicks. The pictures in the folder will appear in this box. 11. Move your mouse over the picture you would like to attach to the Do 2 clicks. The blue bar shows the picture is being attached to your . This may take some time. The picture is now attached to your . You can send your now. 9

StopPreviousNext Attach more than one picture to an Move your mouse over Attach a file. Do 1 click. Go to the Pictures folder Move your mouse over the first picture. Do 1 click. Press and hold the Shift key on your keyboard. Move your mouse over the next picture. Do 1 click. 10

StopPreviousNext Let go of the Shift key. Move your mouse over Open. Do 1 click. The blue bar shows the pictures are being attached to your . This may take some time. All the pictures are now attached to your . You can send your now. 11

StopPreviousNext Manage your pictures Your pictures can be saved and managed on your computer in the Pictures folder Move your mouse over the Start button on the bottom left side of the computer screen. Do 1 click. A menu will appear Move your mouse over Pictures. Do 1 click. 12

StopPreviousNext The Pictures library will open Move your mouse over a folder in the Pictures library. Do 2 clicks. The folder will open and you will see the pictures in this folder. 13

StopPreviousNext Looking at your pictures There are three ways you can look at the pictures on your computer. You can look at them:  listed in the folder as thumbnails or  in the Windows Photo Viewer or  in a slide show Look at pictures in the folder as thumbnails Thumbnails show the picture files as small pictures in a folder. 14

StopPreviousNext Look at pictures in the Windows Photo Viewer Windows Photo Viewer is used to view your pictures in a variety of ways. It can also be used to print pictures, send them in an or burn them to a disc Move your mouse over the picture you want to look at. Do 2 clicks. You will see the picture in the Windows Photo Viewer. Press the Esc (Escape) key on your keyboard to return to the Pictures library. 15

StopPreviousNext Look at pictures in a slide show A slide show is like a presentation of all the pictures in a folder Move the mouse over Slide show in the menu bar. Do 1 click. You will see the pictures one at a time as a slide show. Press the Esc (Escape) key to return to the Pictures library. 16

StopPreviousNext Download pictures Copy the picture from your digital camera to the Picture library on your computer. This is called download Turn your digital camera on. Plug in the USB cable into your camera and the USB port on your computer. 17

StopPreviousNext A box will appear Move your mouse over Open device to view files. Do 2 clicks. This screen will appear Move your mouse over the DCIM Folder. Do 2 clicks. You will see the camera folder Move your mouse over the camera folder. Do 2 clicks. 18

StopPreviousNext The pictures on your camera will appear. It is a good idea to display the pictures as thumbnails, like this. 9.Move your mouse over a picture file. 10. Do 1 right click. A menu will appear. 11. Move the mouse over Copy. 12. Do 1 click. 13. Move the mouse over Pictures. 14. Do 1 click. 19

StopPreviousNext The Pictures library will appear. 15. Move your mouse in the Pictures library area. 16. Do 1 right click. A menu will appear. 17. Move the mouse over Paste. 18. Do 1 click. You will have a copy of the picture on your computer. The original picture file is still in the camera. 20

StopPreviousNext Rename pictures Pictures on the camera have a name made up of letters and numbers. To make it easier to know the picture you can give it a new name. You will rename pictures after you copy them onto the computer Move the mouse over the picture. Do 1 click on the Right mouse button. 21

StopPreviousNext You will see a Menu Move the mouse over Rename. Do 1 click. See the picture name has a box around it. The current picture name is surrounded with blue Press the delete key on the keyboard until the current name is removed. Type in the new name. For example type flower. Press the Enter key on your keyboard to save this new picture name. 22

StopPreviousNext File size It is important to be aware of the size of the picture file. If you send large picture files they may overload the inbox of the person you are sending them to. Some pictures are very large, high quality pictures that are good for printing. While they are great quality, they may be too large to . Picture can be resized. This means if the size of a picture is too large you can make it smaller and it will be easier to . 23

StopPreviousNext File Size Kilobytes (KBs), megabytes (MBs) and gigabytes (GBs). Every file, for example a document or a picture on your computer or the Internet, has a file size. These are measured in ‘data units’ called kilobytes (KBs), megabytes (MBs), and gigabytes (GBs) Data units / file sizes:  8 bits (b) = 1 byte (B)  1000 bytes (B) = 1 kilobyte (KB)  1000 kilobytes (KB) = 1 megabyte (MB) sometimes called a meg 24

StopPreviousNext  1000 megabytes (MB) = 1 gigabyte (GB) sometimes called a gig A megabyte is 1024 kilobytes but it’s easier to remember a megabyte as 1000 bytes. A file or that is 2567 KB in size is the same as about 2.5 MB. File Types and Example Sizes  Text can be 2 or 3 KB  HTML (with colours and small pictures) can be 50 KB or 80KB  Microsoft Word or Adobe Reader file (.doc,.pdf) can be 150 KB, 400 KB or 1.4 MB  Photos from digital cameras (.jpg), depending on the resolution 25

StopPreviousNext Other picture files have extensions such as.gif,.bmp,.png,.tiff  The file extension for a music file can be: mp3,.wma and about 3 or 4 MB in size.  The file extension for a video or a movie can be:.avi,.mov,.divx,.mpg and about 700 MB to 1.2 GB in size. Important: this information is only to be used as a rough guide to help explain file sizes to you. 26

StopPreviousNext Resize pictures Pictures can have a large file size. It is recommended that the picture files are resized before attaching them to an . You will use Microsoft Office Picture Manager on your computer to resize pictures Move the mouse over the start button. Do 1 click. Move the mouse over Pictures. Do 1 click. 27

StopPreviousNext The Pictures library will appear Move the mouse over a folder where the photos are. Do 2 clicks. Move the mouse over the picture you want to resize. Do 1 click with the Right mouse button. You will see a menu. 9.Move the mouse over Open With. 10. Do 1 click. 28

StopPreviousNext You will see another menu. 11. Move your mouse over Microsoft Office Picture Manager. 12. Do 1 click. You will see the picture. 13. Move your mouse over Edit Pictures in the menu bar. 14. Do 1 click. A menu will appear on the right side. 29

StopPreviousNext 15. Move your mouse over Resize. 16. Do 1 click. The Resize settings will appear. 30

StopPreviousNext 17. Move your mouse over the arrow next to the box under Predefined with width x height. 18. Do 1 click. You will see a list of formats and sizes. 19. Move your mouse over – Small (160x160px). 20. Do 1 click. 21. Move your mouse over OK. 22. Do 1 click. 31

StopPreviousNext The resized picture will appear. 23. Move your mouse over File. 24. Do 1 click. 25. A menu will appear. 26. Move your mouse over Save As… 27. Do 1 click. A box will appear in the middle of the screen. 32

StopPreviousNext 28. Move your mouse over the box next to File name. 29. Do 1 click. 30. Give the resized picture a name. 31. Move your mouse over Save. 32. Do 1 click. Move your mouse over the white X in the red box to close Picture Manager 33

StopPreviousNext 33. Move your mouse over Don’t save. 34. Do 1 click. 35. Pictures library will show the new resized picture. The new picture file name will now include _small, for example Flower_small. 34

StopPreviousNext Delete pictures If you do not want to keep pictures on your computer you can delete them Move the mouse over the picture you want to delete. Do 1 click on the right mouse button. A menu will appear Move the mouse over Delete. Do 1 click. 35

StopPreviousNext A box appears in the middle of the screen Move your mouse over Yes Do 1 click. The picture has now been deleted from this folder. 36