2015 Form 471 Step-by-Step for Filing the Form 471 Using DPI 470/RFP for Internal Connections and Managed Internal Broadband Service 1

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FCC Form 471 – FY

Start your App 4 Hover mouse for “Information”

Type ITS BEN then Enter 5 Save and Print buttons throughout app!

Check Address/FCCRN – Next 6

Choose Type & Recipients 7 Libraries, Charters, et al, choose appropriately!

(copy/paste), Next 8

App and Security Code! 9 App # and Security Code will be ed to contact!

Nickname - Next 10

Consultant? 11

Contact Info 12

Choose Correspondence Address 13 Lots of drop downs!

Who receives correspondence? Next - 14

CoS – Choose Wisely! 15

Enter Billed Entity Number and click on “Add Entity” Manually Adding Entities Skip to slide 22 if you want to import your data

Manually Adding Entities (cont) 17 Confirm correct district or school is shown, and click on “Enter Data” to add each building

Click on “+” to add buildings Complete items, then to add record, click on “Submit”

Click on pencil icon to edit, or “+” to continue adding Click in fields to add student and NSLP counts. Also, add CEP % if applicable Click on “Save and Recalculate” once entities are added Click on “Next”

Import Template, or Copy From an Already Submitted App 20 This is OPTIONAL, but very helpful if you need to have you C2 budget calculate property.

Choose Upload 21

Click Choose File…or…. 22

…Type App Number, Import 23

Click “Enter Data” to Edit Entities 24

View and Edit Entities 25

Discount Calculation 26

E-rate Discount 27

Connectivity Questions… 28

Internet Access…. 29

Data Collection Questions 30 Each box needs a number. Any boxes OTHER THAN “Completely sufficient” requires checkboxes below…

Not sufficient reasons… Next 31

Create a Funding Request 32

FRN – Nickname 33

Internal Connections 34

DPI Form DPI Form 470 # North Carolina Department of Public Instruction

SPIN 36 Remember to use the SPIN search tool if you don’t have the vendor SPIN – See Next Slide for all SPINS!!!

SPIN and Contract Numbers for 12 Vendors and ITS Structured Cabling 37

Dummy SPIN Immix Group is in the process of applying for their SPIN As soon as we know that number, you will need to ask for a CORRECTIVE SPIN CHANGE to the correct SPIN 38

Billing Acct and Contract 39 Main district phone number is always acceptable. Contracted service

Service Start / End dates 40 CAD is the date you wrote your Memo to File memorializing your decision CED is 3/17/2018 Remember: you can start 4/1/2015!

Contract Answers… 41

Narrative 42 Please be as specific as you can in this narrative box! (Dissertation-like specific!)

OVER BUDGET?? If you find that your project is over budget, you will need to think of several things – Remove some items from the application/Item 21 and in the narrative box, explain that you will be paying for those items out of pocket. – It is very important to explain that scenario because you probably need that eligible equipment to install a successful environment. – DO NOT enter the over-budget items/money in the “ineligible” box of the Item 21 as that will cause issues down the road in PIA, Invoicing or Auditing 43

No state statutes on confidentiality 44 There are no North Carolina statutes, rules or other restrictions which prohibits publication of the pricing information. Vendor statements that their “pricing is confidential” is not an acceptable legal citation.

Create the Product/Service 45

Upload the Item Your vendor should have helped you create your Item 21. You may upload that now!

Make corrections, Manage Recipients … 47

Choose entities ~ if not all… 48 If all sites receive the service, choose yes. If only one, or more, but not all sites receives service, choose the appropriate site names.

Cost Sharing Ideas If you are entering just one school’s data at a time, you can choose No for the cost sharing (located UNDER the list of entities) If you are entering multiple schools, you may choose YES (shared cost) and determine which way to charge back – either equally by school, or equally by student. – OR, you may choose NO and assign a dollar value 49

Cost sharing choices… 50

Sample pages 51

Share cost equally or assign a dollar value 52

Or one school at a time 53

PRINT YOUR BUDGET PAGE 54 Click open the FRN Calculation Links,

View Requests & Budgets – Copy and paste this data into Excel PAGE 55

Certification Page Please be sure to read these certifications – they carry the same weight as law 56

Top two checkboxes… 57

Amount for non-e-rate expenses 58 This box can NEVER be zero. Type district budget! PIA needs to know you have money to pay for all non-e-rate items.

One box never checked… 59 Please DO NOT EVER check this box!!!

Certifications… 60

More certifcations… 61

Authorized person? 62

63 Submit Application and Certify boxes are greyed out; you MUST Review the app before you Submit.

Click Each of the Expand Icons… 64 There is no “expand all” icon here, you must click each “plus sign” individually, then print. Finished reviewing? Click Next.

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Submit…. 66

Successful Submission! 67

Display and Print Certification! 68 Certify Online with your PIN

Certify Be sure to click the check box to affirm your compliance and enter your PIN Click Next and Please Be Patient!! Be sure to PRINT your Certification Pages by using the Print button at the bottom of the page 69

Print App by click all the Expand buttons on the left side of each section 70

Log Out - CONGRATULATIONS! 71