GOVERNOR’S EARLY CHILDHOOD ADVISORY COUNCIL (ECAC) September 9, 2014

Overview and Action Steps Since the Last Meeting 2  ECAC members were surveyed in July and August  The ECAC Strategic Planning Meeting occurred in August  The ECAC Co-Chairs met later in August to consider the input from interviews & the meeting  The Steering Committee considered all this input to frame today’s agenda

ECAC Business Agenda 3  Overview  Review of Interviews and Strategic Planning  2014 Report Planning  2015 Considerations  Between Meeting Updates  Project Teams  Next Meetings

Overview 4 These agenda items will reflect Interview and Strategic Planning considerations and the Co-Chair feed-back with a focus on the 2014 Annual Report and next steps for 2015.

Review of Council Member Interviews 5  24 interviews over the last few weeks! Thanks for making time to share your thoughts!  Core themes:  Opportunity; when we collaborate we can do great things  Heart; members care about the success of the council and about better meeting the needs of children and families  Positive; the overall tone of the interviews was positive and forward thinking  Action; council members are ready and eager to take action Opportunity Heart Positive Action

Review of Strategic Planning Meeting 6  Refer to handout summary of interview and strategic planning meeting highlights  For more information see the Strategic Planning minutes and facilitator notes on the ECAC website

Comments From Members Attending Strategic Planning 7 Task: ECAC members share their perspectives of the Strategic Planning Meeting

Comments From ECAC Co-Chairs 8 Comments from the ECAC Co-Chairs are built into individual agenda items

Annual Report Planning Overview 9  Use the Report to Promote the ECAC Agenda  2014 Report to Measure Progress  Increase Report to Define Higher Level Policy Recommendations  Defining 2015 Next Steps

Timeline for 2014 Report Recommendations 10  September 9: ECAC input, initial prioritization  Governor Recommendations  October: ECAC Steering Committee reviews input and drafts Governor recommendations  November: survey of members to prioritize from October draft  Project Team Recommendations  Oct & Nov: Teams finalize recommendations  December 3: ECAC Approval  Send suggestions for Report writer to Bridget

2014 Annual Report Planning 11  Strategic Planning Concept: How to use the annual report to better promote the ECAC agenda and recommendations?  Co-Chair Feedback:  Co-Chairs will request a joint meeting with the Governor to share the report  Co-Chairs will share recommendations with related legislative committee members  Co-Chairs will consider other forms of sharing the report with the public

2014 Report Planning Defining Policy Recommendation 12  Strategic Planning: Use the report to promote the ECAC agenda through defined recommendations and increase connection to the Governor  Feedback from Co-Chairs:  Report includes 3 levels of policy recommendations Recommendations to the Governor Recommendations to the State Departments (Note later discussion in Project Team Structure) Recommendations for continued ECAC Project Team work (Note later discussion in Project Team Structure)

2014 Report Planning Measuring 5 Years of progress 13  Agreement to use the 2014 Annual Report to document 5 years of progress with focus on measures and also including other progress.  Task: Review current ECAC progress/measures handout of page 18 of the 2013 report  Discussion Questions: Are these measures enough to focus on in the Annual Report? What data do we have access to? Are we collecting and reporting on those measures? Are there other measures to include? Should these progress measures be revised for 2015?

2014 Report Planning Defining Recommendations to the Governor 14  Previous reports focused recommendations on the ECAC and Project Teams  Strategic Planning and Co-Chair agreement to add recommendations for the Governor to the 2014 report

2014 Report Planning Defining Recommendations to the Governor 15  Criteria for selection:  High level implications with significant impact  Evidence based and/or defendable rationale  Task: Review 2010 Report Page 19, 2013 Recommendations, and any other considerations  Questions: Are there other criteria for selection? Propose 3 areas for recommendations to the Governor Note Timeline: Steering Committee will do initial draft for input before December meeting

2015 Planning Birth to Age 8 Foundation 16  Strategic Planning: Commitment continues for a Birth to Age 8 framework through work without changes to membership  Co-Chair feedback: Spread the word to make it happen.  Questions:  Consensus Agreement: The ECAC should use the Birth to 8 framework as a working guide for further work. No changes in ECAC membership would occur at this time.  How to promote a Birth to 8 framework in your system?  How can the ECAC promote the framework (see examples on the document)?

2015 Planning Defining the Achievement Gap & Inequalities 17  The ECAC has had presentations and expressed interest in “Closing the Achievement Gap and Inequalities”  Question: What should the ECAC do next to address these issues  For example: do nothing, get more written information, have more presentations, leverage member resources, all Project Teams address, create a Project Team, etc.

Between Council Updates/July survey results 18  How do ECAC members feel about the need for more information between ECAC meetings:  At the June Council meeting the member survey results in priority order were No more information needed Desire monthly updates Desire individual s  At the Strategic Planning meeting members indicated the desire for more information between meetings  Staff are currently considering mechanisms for a monthly update that could include: meeting reminders, significant Project Team Updates, national resources, and website update notices

Project Team Reports Overview 19  Defining Structure for Project Team  Specific Team Reports  Screening and Assessment focus on Kindergarten Entrance Assessment  Public Private

Project Team Reports Structure for Project Team 20  Strategic Planning: the role and structure of the project teams is still unclear  Co-Chair feedback:  Work at defining the Teams charge with the of the ECAC priorities and with the existing work of the of the departments’ to better determine if they are ECAC Project Teams vs. cross sector department teams  Create charters/work plans to define their work, make the charge clear, and understand the parameters  Commitment that Departments meet with teams to consider recommendations

Project Team Reports 21  Screening and Assessment focus on Kindergarten Entrance Assessment  Public Private

Next Meeting 22  2014 Meetings 9:00 a.m. – 12:00 p.m.  Wednesday, December 3, Dept of Corrections  2015 Meeting dates will be available soon