1. Budgeting Conversation
Welcome
to Our Third
Budgeting Conversation

2. Agenda Shoreline Budget Overview
Budget Proposal for and Preparation for Our Budget
Wrap Up & Focus for Our June 11 – Fourth Budget Conversation
Time for Conversation

3. Shoreline Budget Process
Shoreline Budget Overview
Budget Proposal for and Preparation for Our Budget
Wrap Up & Focus for Our June 11 – Fourth Budget Conversation
Time for Conversation

4. Budget Process

5. https://shoreline.formstack.com/forms/budgetmay16
Question 1
Coming into the conversation today, how are you feeling about the process of building a budget for ?

6. Annual FTE Comparisons

7. Budget, Expenditures and Revenue
As of April 30, 2018
As of June 30, 2018
Revenue (Actual)
$41,478,221
$41,723,596
Budgeted Expenditures
$43,794,477
Expenditures (Actual)
$36,359,065
$46,199,778
Difference
($4,476,182)
As of April 30, 2019
Projected for June 30, 2019
Revenue (Actual)
$39,864,977
$40,527,627
Budgeted Expenditures
$45,090,272
Expenditures (Actual)
$33,699,661
$42,820,597
Difference
($2,292,969)

8. Building Budget
Estimated gap between revenue & expenses for : $2,292,969
Ways to close the gap for
Reduction of $750,000 – Holding vacant positions open
Reducing operating budget overall by 2% (goods and services) $800,000
Cash Balance would fund the remaining shortfall of $742,969 if the current gap remains through June 30

9. Reimagining Shoreline
What is truly sustainable for us?
Realistic and constant projection of enrollment and revenue
Can withstand drops in enrollment
Flexible and poised for sustainable growth
Quality of student and employee experiences
Workload balance: doing less with less

10. What will that look like?
DRAFT
The results of the process should be:
Clarity in the student experience; set of choices that is reasonable
Alignment with employer need and pathways to transfer
Support for students – all students
Processes that are efficient and effective in serving students and employees

11. What are your thoughts about “What is sustainable for us?”
Question 2
What are your thoughts about “What is sustainable for us?”

12. How will be get there? PROCESS
DRAFT
Guiding principles of the process
Regular, open, and honest communication
Systematic use of data
Not onerous for departments/divisions
Conversations will reflect values (respect, inclusion, student engagement)
Concerns in any area will be addressed and discussed early in the process

13. How will we get there? ROLES (DRAFT)
Strategic Planning and Budgeting Council responsible for:
Informing the rationale for decisions
Providing a representative perspective during the discussion
Executive Team responsible for:
Becoming fully knowledgeable about all of their budget areas
Produce a final budget that meets the description above as best as possible
Clearly articulate rationale for decisions based on data and stated outcome
Consistent and clear communication
Ensuring that the process to achieve those results lives into the college values: Respect, Inclusion, and Student engagement

14. How will we get there? ROLES (DRAFT)
Area leads are responsible for:
Holding inclusive conversations with guiding questions in teams
Regular communication with their teams
Becoming fully knowledgeable about their areas
Ensuring their ET member is fully knowledgeable about their areas
Individual areas are responsible for:
Participating in inclusive conversations
Providing context for data and qualitative data
Institutional Assessment/Budget Office responsible for:
Providing analysis of existing data for each area
Providing analytic support
Facilitating the process

15. Question 3
What should be some of the guiding questions in conversations within your area? What do you hope your area lead will understand and consider?

16. How will be get there? PROCESS (DRAFT)
Activity
June 11, 2019
Define budget areas, refined budget process, discussion of guiding questions, preliminary data available
July – August
Refining and gathering data, make it available
September
All data available; review of process
October - November
Conversations within budget areas, provide additional context
SPBC & ET begin review of budget areas
December - January
Area leads have conversations with SPBC & ET
February - March
Preliminary budget and conversations with affected areas
April
Draft budget available with documentation
May
Propose budget to Board of Trustees

17. Time for Conversation

18. Next Steps Updates via Day at A Glance and All Staff email
Information posted on the Budget & Strategic Plan webpage
Mark your calendars for the next Budget Conversations:
Tuesday, June 11 in the PUB Dining Room, Building 9000

19. Fourth Budget Conversation
Tuesday, June 11
Fourth Budget Conversation
Focus on the budget process for
Provide feedback on the process and data to be collected
Continue answering questions
Continue providing suggestions

20. Evaluation
Please complete the next set of questions on your evaluation form (paper or online)

21. Thank you and
See you on Tuesday, June 11!