Special Education Student Information System Project New York City Department of Education | Special Education Student Information System Project 1 SESIS BROWN BAG SESSIONS Creating the Notice of IEP

2 Today’s Agenda  Doing Work Sequentially in SESIS: A Review  Process Stage: Defined  Process Stage as it relates to Referrals  Process Stage as it relates to Annual Reviews  Three Steps to updating Process Stage  Application Demonstration – -Creating a Referral (Mandated Three Year) -Creating a Notice of IEP  Audience Q & A New York City Department of Education | Special Education Student Information System Project

3 Doing Work Sequentially in SESIS: A Review  Complete and finalize Referral documents (e.g., Request for Initial Referral) before starting Assessment documents.  Complete and finalize Assessment documents (e.g., Assessment Planning, Assessments) before starting the IEP.  Complete and finalize the Notice of IEP before starting the IEP. New York City Department of Education | Special Education Student Information System Project

4 Process Status: Defined  The Process Status is a section of the student’s profile which can be located in the Special Education Summary page.  Within this section, two data points are critical to the work done in SESIS: -Process Stage - indicates in which “process” a student resides (e.g., Initial, Reevaluation, Annual Review, etc.) -Is the Process Open? – indicates whether the process for the student is open (e.g., in CAP and / or in SESIS) New York City Department of Education | Special Education Student Information System Project

5 Process Status: Defined (cont …) In certain cases, SESIS users update the Process Stage by creating and finalizing documents. New York City Department of Education | Special Education Student Information System Project

6 Process Stage as it relates to Referrals  Creating and finalizing the documents below will update the student's Process Stage accordingly : -Initial Referral -Request for Initial Referral -Request for Reevaluation -Additional Request for Reevaluation New York City Department of Education | Special Education Student Information System Project

7 Process Stage as it relates to Annual Reviews  Creating and finalizing the Notice of IEP will update the student's Process Stage to Annual Review for: -Initials -Reevaluations -Additional Reevaluations -3 Year Mandated Reevaluations  However the process MUST be closed as shown by the “No” indicator. New York City Department of Education | Special Education Student Information System Project

8 Three Steps to updating Process Stage for Cases Started in SESIS ProcessStep 1Step 2Step 3 InitialCreate and finalize the Initial Referral or Request for Initial Referral Review the student profile to confirm Process Stage was updated to Initial Continue creating and finalizing the Notice of Social History ReevaluationCreate and finalize the Request for Reevaluation Review the student profile to confirm Process Stage was updated to Reevaluation Continue creating the Assessment Planning document Mandated 3-YearCreate and finalize the Mandated 3 Year Reevaluation Review the student profile to confirm Process Stage was updated to Mandated 3-Year Continue with the Assessment Planning document and creating / finalizing all necessary assessments. AnnualReview the student profile and verify that the process is closed (“No” indicator) Create and finalize the Notice of IEP Confirm that the Process Stage has been updated to Annual Review New York City Department of Education | Special Education Student Information System Project

99 How Do I Get The Latest Information On SESIS? 9  Announcements on the SESIS Homepage  SESIS Webcasts  SESIS Website If you are located at a DOE location, use If you are not located at a DOE location, please use

Special Education Student Information System Project New York City Department of Education | Special Education Student Information System Project 10 Questions from the Audience