1 Effective Club Management Prepared By: Greg Bartz Area 5 Governor West Burlington & Camden Counties Date: July 10, 2004

2 TRAINING AGENDA Club Mission Statement Key Result Areas (Goals) Translating Goals into Action Tools for Club Record Keeping Monitoring Member Advancement & Participation Scheduling of Club Meetings Communication Enabling Tools The Payoff of Effective Club Management The Importance of a Vision

3 His Toastmasters Voice Mission Statement * To Provide a Supportive and Positive Learning Environment Where Every Member has the Opportunity to Develop Communication and Leadership Skills that Foster Self Confidence, Personal Growth, Resulting in Maximum Achievement for both our Club and its Membership * Adapted from TM International Club Mission Statement

4 Key Result Areas (Club #6280) Perennial Recipient of the Toastmasters International Presidents Distinguished Club Award (July 2004 (GB) ; 2005 (KM) ; & 2006 (??TBD??) ) Service as Area Governor, host and preside over Area Council (July 2004 to June 2005) (GB) ; (July 2005 to June 2006) (??TBD ??) Conduct Success/Communication Program (Fall 2004) (??TBD??) & Youth Leadership Program (Winter 2005) (??TBD??) Conduct Success/Leadership Program (Fall 2005) (GB) Advancements to Distinguished Toastmaster (July 2006 (GB) ; July 2008 (DR) ) Attend District Conferences (Spring 2004 (GB) & Fall 2004 (??TBD??) )

5 Key Result Areas (Continued) Attend Regional Conference (Spring 2005) (??TBD??), and International Conference (Summer 2004) (LG) Sponsor a New Club in our Area (July 2005) (GB), and Mentor New Club in our Area (June 2004 to Dec 2004) (GB & RN) Host (2) Area Speech Contests in Consecutive Calendar Years (Fall 2004 (GB) & Spring 2005 (GB) ) Teach at District Sponsored Club Officers Training (Winter 2004 (GB), Summer 2004 (GB), Winter 2005 (??TBD??) ) Send (2) contestants to each Semi-Annual Speech Contest (Fall 2004 (??TBD??), Spring 2005 (??TBD??) )

6 Translating Goals into Action Distinguished Club Plan Summary Club Member Speaking Goals

7 Distinguished Club Plan Summary

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9 Distinguished Club Plan Summary (Example) His Toastmasters Voice # 6280

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11 Club Member Speaking Goals

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13 Monitoring Member Participation & Advancement Club Membership Roster and Advancements Attendance & Participation Records

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23 Attendance and Participation Records

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25 Scheduling of Club Meetings Information From Tools Simplifies Program Scheduling –Previous attendance and participation records –Individual member speaking goals –Distinguished Club Success Plan –Advancement Records

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27 Enabling Club Communication Roster and advancement records distributed via –Not posted on our web site to protect members personal information Latest information is posted on our club website –Club Schedule –Distinguished Club plan summary status –Member speaking goals –Post latest success stories of our members –Club News Letter Promote Club goals & status at least monthly at Board Meeting and at Regular club meetings

28 Click Click this link for Club Management Templates Tools are available from our website

29 !!!! Other Club Management Software is Available Via the Toastmasters International Web Site !!! >>Information for Members >> Club Management Software

30 Additional Tools and Templates Available from our Web Site (i.e. Those Not Shown in Today’s) –Meeting Agenda –Meeting Sign-in Sheet –Detailed Action Plans –Shared Vision, Mission & Goals –Club Annual Budget –Treasurers Report –This Presentation

31 The Payoff of Effective Club Management

32 Our Club Begins To Use Tools PRESIDENTSPRESIDENTS SELECTSELECT DISTDIST

33 Every Club Needs a Vision

34 His Toastmasters Voice Vision Statement To Be the Leading Club in our Area in Education, Leadership, Advancement & Involvement in Activities Beyond the Club Level

35 Every Club Deserves to Be a Distinguished Club Why Not Yours?