Using E-mail. Creating and Sending Messages The Inbox view serves as Outlook’s e-mail interface Click the Inbox icon in the Outlook Bar or Folder List.

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Presentation transcript:

Using

Creating and Sending Messages The Inbox view serves as Outlook’s interface Click the Inbox icon in the Outlook Bar or Folder List to display the Inbox view To create a new message, display the Inbox view, then click New in the Standard toolbar To send an message, click Send in the message dialog box, or click Send/Receive in the Standard toolbar to send all messages stored in your Outbox

Viewing Incoming Messages To check for new messages, display the Inbox view, then click Send/Receive in the Standard toolbar You can view the contents of incoming messages in a preview pane, or you can double-click messages to view the contents in a separate window

Replying to Messages To reply to a message: –Select the header of the message to which you want to respond, then click Reply in the Standard toolbar, or –Open the message, then click Reply in the message dialog box By default, replies automatically include the message recipient’s address, the subject line preceded by RE:, and the original message’s information

Forwarding Messages Forwarding a message sends a copy of a message you received to others To forward a message: –Select the header of the message you want to forward, then click Forward in the Standard toolbar or –Open the message and click Forward in the message dialog box –Enter recipient names in the To text box –Send the message

Forwarding Messages (cont’d) By default, forwarded messages automatically include the subject line preceded by FW: and the original message’s information You can type additional information in the body of a forwarded message before you send the message

Recalling Messages You can recall or replace only messages that have not been read or moved out of the recipient’s Inbox To recall or replace a message: –Select the message you sent in your Sent Items folder –Click Actions, Recall This Message… –Complete the Recall This Message dialog box

Organizing Messages You can organize your Inbox by: –Storing messages from particular senders in separate folders –Modifying the Inbox view, such as grouping messages by topic or sorting messages –Modifying how messages display, such as by using color, bold type or other font attributes Many organizational settings are available in the Organize box, which opens in Outlook’s view area when you click the Organize button in the Standard toolbar

Deleting Messages Delete messages regularly to avoid cluttering your Inbox and to conserve system space To delete messages: –Right-click a message header, then click Delete –Select a message header, then click the Delete button in the Standard toolbar Deleted messages are moved to the Deleted Items folder Delete the messages in the Deleted Items folder to permanently remove them

Printing Messages messages can be printed in: –Memo Style – selected items are printed one at a time and attachments are printed as graphics, or –Table Style – selected items or all items can be printed in a list with visible columns denoted To print an message: –Select a message header or open a message –Click File, Print… –In the Print dialog box, select a print style –Click OK