MRAM AUGUST 20, 2009 ARRA Reporting

The Numbers UW ranks 4 th in the nation for NIH ARRA funding! The Numbers to date for UW  Over 1100 applications with 126 awards  $47,162,831 awards  $810,698 expenditures

Introducing Team ARRA Responsible for reporting to FederalRecovery.gov Prepare State Recovery Plan Create Project Support Plan Help Desk available M-F from 8am to 5pm  Donna Parks ( )  Cecilia Pittman ( )  Sal Russo ( )  Katherine Sidener ( )  Janet Bissonette, Project Lead ( )

Support Information Website  Communication efforts  Regular MRAM reports (like this one)  announcements  Quarterly reminders to submit reporting data elements  Clear consequences for non-reporting  Involvement of Dean’s offices Training for PIs and administrators Are we missing anything?

Training Sessions Principal Investigator training sessions  September 2 nd from 10-11am  September 16 th from 11:30-12:30 Administrator training sessions  September 1 st from 3-4pm  September 15 th from 12:30-1:30pm Announcement and invitation sent separately to PIs & administrators for all submitted applications Admins are encouraged to attend with their PIs

Training Sessions Extend the invitation for training sessions  You are welcome to invite others in your group who are responsible for ARRA reporting or supporting PIs in completing this process Adding or changing administrative contacts in the ARRA data mart will be possible in the future

What Remains the Same? ARRA Teams continue to meet regularly  Technical solution  Communication and training  Team ARRA  Campus Advisory Group provide input on communication plans and deployment processes Quarterly reporting required  First report October 2009 PIs provide some data elements each quarter Partnership is required to be successful !

Data Elements Provided by PIs Quarterly reporting required (99 data elements)  First report October 2009 PIs provide some data elements each quarter Remaining data elements provided by databases or data entry by one of 5 offices Reporting may be delegated to administrators but the PI will still be responsible for the data provided Web form will undergo feedback sessions next week

Reports, what reports? FederalReporting.gov  Submit data elements direct to prime recipients Office of the Governor  Weekly, monthly and quarterly Reports for UW Leadership  Ongoing Internal office reports  OSP, GCA, HR, Purchasing

Reminders: Research Projects Research projects are identified by short title and budgets that begin with 20-xxxx Reporting requirements still not yet finalized Quarterly reporting  FederalReporting.gov  Office of the Governor  Internal Reports Progress and financial reports  NIH announced annual progress reports and financial reports are still required

Reminders: Non-Research ARRA Projects Non-research projects will bypass OSP/GCA State appropriations for FY ’10 will contain some element of ARRA funding, however, reporting on those funds will be handled centrally ARRA budgets for capital projects  40-xxxx budget numbers  Chiaka Amadi, or 206 ARRA budgets for non-capital projects  21-xxxx budget numbers  Jeff Follman, or

HR ARRA Support Overall effort is to provide early assistance for filling jobs Tools developed to assistant in review from Office of Compensation Candidate Banks collecting applications and making referrals Outreach –  Virtual job fair – alumni, UW Career Center contacts  Washington Biotechnology & Biomedical Association job fair  Highlighted information on Employment webpage  Virtual job fairs planned for early - mid September

HR Contacts Employment Manager – Michael Campbell , Recruiter – Kim Avalon, , Employment Specialists – Sabina Malik, , Human Resource Consultant Assistant – Jennifer Mallahan,

HR Support Reporting newly created and retained positions s sent to Administrative contacts for the awards issued so far asking for staffing information  Retained  New  All employment types and titles Please respond to Jennifer Mallahan

Thank You Question & Answer Session Additional questions can be sent to: Research  Non-research  Jeff Follman, Human Resources  Jessie Garcia,