RDP Project Sponsor Session July 2011

Session Content Publicity Requirements & Guidelines Monitoring Procedures Evaluation

Publicity Material All documentation and publicity material must acknowledge the funding. (Logo’s or strapline) Strapline; ……is funded by the European Agricultural Fund for Rural Development and the Welsh Government through the Rural Development Plan for Wales

Logos Axis 3 Logo Axis 4 Logo

Logo Requirements All logos must be proportionate to the size of the document/publication. Logos and text must be fully legible. Coloured logos must be used where possible (Black and white acceptable with prior approval) Logos must be displayed in a prominent place at any events, seminars, exhibitions etc.

Publicity contd. Always refer to guidance documents and CD. Where appropriate all publicity must be bilingual. (Welsh Language Act 1993/WAG Guidelines) All publications and promotional material must be approved by the Lead Body prior to production and distribution.

Web Pages Website must display correct logos and acknowledge the project’s support from RDP (Axis 3 or 4). Link to EU Commission’s Rural Development page and Welsh Government RDP pages. Must contain details of the RDP project and RDP in general.

Compliance EU requirements not Lead Body. Failure to adhere to these requirements could result in payments being withheld or “clawed back.”

Monitoring The monitoring of projects is YOUR responsibility – this is a requirement of the funding. The Lead Body will carry out monitoring visits with all projects – this is also a requirement of the funding. Monthly monitoring to begin with. Monitoring forms to be completed – Prior to meeting.

Monitoring Form The monitoring form contains sections that require details of; Project Expenditure – Under/Overspends etc. Timescales – Expected changes/Reasons Targets – Annual/Total Budgets – Projected Spend etc. De-committal?

Monitoring Contd. Monitoring will involve; Discussing project progress Outlining project activity. Reviewing financial situation. Recording achievement of outputs & results. Any other issues/concerns. Monitoring and reviewing systems, controls and processes. Look at service improvements/best practice.

Evaluation Project Evaluation must be carried out. Main aim – To improve future delivery The project needs to be evaluated in terms of; Achievement of targets and outputs Spend – Value for money? Justification for under/overspends Lessons learned from project Ideas for future best practice Evaluation guidance will be provided nearer to the end of the project.

Rural Inspectorate Wales (RIW) Main Aim: To meet the Welsh Assembly Government obligation under Articles 27, 28 and 30 of the Commission Regulation (EC) No 1975/2006. Ensure all expenditure declared is; –Actual –Eligible –Consistent

RIW Contd. On the Spot Visits Ensure all appropriate information and documentation is available Systems & Record Management Organisational Structure Expenditure Receipts Publicity 48 hours notice!

Contact details Helen May Rachel Jenkins Andrew Hall