1. Application guidelines, Forms and evaluation criteria CBO Window Fannie Nthakomwa December 2015

2. Eligibility Interested and qualified CBOs able to implement projects that contribute to achievement of at least one of Tilitonse’s stated outputs above. These include but not limited to the following: Community-based social movements youth clubs Farmers/traders associations Community based media organisations

3. Grant Categories Funded Projects to run for a period of 15 months beginning April 2016 Projects of up to 20, 000 GBP. Our experience: everyone wants the maximum amount...but need to consider the following Capacity to manage, track record Due diligence - to be done parallel to proposal development (mentor/org matching)

4. Application form Application cover sheet - Checklist before you submit The Concept Note form has two main parts Part 1: Organisational details Organisation name, postal address, physical address, and contact details (provide correct details), Strategic direction, legitimacy & accountability Geographical coverage

5. Application Form Cont’d Part 2: Proposed project Should not exceed 6 pages, Arial 11, single line spacing Basic Project Information This section must be filled in full by all applicants, failure to fill it will mean that the rest of the proposal will not be assessed Project Title, grant amount (MK), Duration, proposed geographical coverage Project background, problem analysis and justification Identify problem want to address, its root causes, why things continue to be this way (why its difficult to address) Why the project is needed now What are you going to do this time to change things (Link to Problem identification and analysis presentation)

6. Application Form Cont’d Stakeholder Involvement Identify and list organizations, groups, duty bearers, structures including media (if any) that have would have an interest in project Who might be for and against How you will work with them What will be their roles How are you going to collaborate with such stakeholders including those implementing similar projects/interventions

7. Application Form Cont’d Gender and Social inclusion Identify gender issues/ barriers in your community that project will want to address Explain how the identified issues and excluded groups will be included in the project Results and Operational Logic Describe the goal, purpose, and key results of the proposed project Demonstrate how each of these will contribute towards achievement of Tilitonse intended results

8. Evaluation Criteria The criteria assesses what is being asked in the application form Marked out of 100 marks Mandatory Contact details and Basic Information - section 1 and 3.1 (if not provided, proposal will not be reviewed) Organizations Legitimacy and accountability organization (25 Marks) Background Information, problem analysis and justification (15 marks Stakeholder involvement (15 marks) Gender and social inclusion (10 Marks) Results and Operational Logic (15 Marks) Monitoring and Evaluation (10 Marks) Risks and Assumptions ( 10 Marks)

9. Application forms, guidelines and evaluation form can be accessed from website www.tilitonsefund.org.www.tilitonsefund.org A CD containing the same is also provided Concept Note submitted must include Proposal cover sheet Completed Concept Note application form Also include; copy of registration certificate, organizational structure and list of Board members with contact details. *applications will be subjected to administrative check. Failure to comply, Concept Note will not be considered for review. Submission

10. Cont’d Complete application package to be submitted by 7 th January 2016 with subject line clearly indicating “submission of Concept Note for CBO Call” Electronically send to submission@tilitonsemw.org (recommended)submission@tilitonsemw.org Hard copy include a virus free CD-ROM with electronic version (can be hand delivered or sent by courier) – from 4 th to 7 th January 2016 Strict adherence to deadline will be observed. Submission after deadline, will be rejected Electronic submissions will receive automated response Hand delivery, you will get a stamped acknowledgement receipt Submissions through courier, ensure you ask for delivery confirmation from service provider. Naming of submitted files for Electronic Filing System Important to write organization name eg Application form_organisation name_date; concept note_organisation name_date All documents to be saved in similar manner

11. Cont’d Technical evaluation to be based on evaluation criteria provided It is expected that the grants will awarded by end April 2016. Feedback to be given to shortlisted applicants between 8 th – 28 th February 2016 If not communicated to by this time, thus not shortlisted. Shortlisted applicants Will get further support of mentors to be identified by Tilitonse Will get further guidance on full proposal submission requirements Will undergo Due diligence appraisal – legitimacy of organisations  Experience of make shift/briefcase CBOs, family business Final award of grant to the shortlisted applicants will be subject to the CBOs passing the due diligence appraisal – mostly legitimacy and existence Final approved projects to be published in newspapers and website

12. Operations Manager is point of contact Email: fannie.nthakomwa@tilitonsemw.orgfannie.nthakomwa@tilitonsemw.org Tel: 01770898; Cell: 0997952702 Queries should be submitted no later than 5 days to submission deadline Only procedural queries permitted, technical queries will not be responded to Secretariat is situated in Kang’ombe House, City centre, Lilongwe, 7 th floor, west wing.

13. Thank you very much!