Increasing Your PowerPoint Skills An Infopeople Workshop Spring-Summer 2006 Martín Sanabria

Objectives Apply effective presentation design guidelines Get the most out of working with: Text and graphics Templates and slide designs Custom animations and interactions Multimedia objects Charts Publish and distribute presentations Upon the completion of this course you will be able to:

Agenda Introduction9:00 – 9:15 Review9:15 – 9:30 Presentation Design Guidelines 9:30 – 10:00 Text and Graphics 10:00 –12:00 Lunch Templates and Slide Designs 1:00 –2:00 Custom Animations and Interactions 2:00 – 2:30 Multimedia Objects and Charts 2:30 – 3:30 Publishing and Distributing Presentations 3:30 – 4:00

Let’s Review the Basics… Creating a New PowerPoint Presentation Adding New Slides Adding Text and Graphics Viewing and Saving Your Presentation

Effective Presentation Design Guidelines Readability Visual Clarity Consistency

Readability Keep your words large enough---at least size 24. Limit the number of words on a page: Avoid paragraphs Use bullet points Use succinct phrases instead of sentences Limit each slide to six bullet points

Visual Clarity Limit your graphics to 1-3 per page. Too many graphics can be distracting. Slides are designed to supplement your presentation, not to be your presentation. Basic rule of presentations Avoid unnecessary “bells and whistles”

Consistency Fill out a storyboard before you begin to put your presentation together. It will help you stay organized, and things will get done faster. Proofread and spell check!

Examples Let’s discuss some examples…

Working with Text Moving Text Boxes Moving Text within a Text Box Formatting Text Boxes Copying Formatting Attributes AutoCorrecting Text Correcting Style Inconsistencies

Working with Graphics Modifying AutoShapes Using Flowcharting AutoShapes Positioning Graphical Objects Working with the Stack Order of Graphical Objects

Layouts and Slide Designs Applying Designs Modifying Slide Masters Applying Layouts Modifying Backgrounds

Custom Animations and Interactions Animating Text and Graphics Animating Bulleted Lists Applying Slide Transitions Adding Hyperlinks and Action Buttons

Multimedia Objects Adding Sound Adding Video

Working with Charts Adding Charts Selecting Chart Types Working with Datasheets Modifying a Pie Chart

Summary In this course we have reviewed how to: Apply effective presentation design guidelines Get the most out of working with text and graphics Work with layouts and slide designs Work with custom animations and interactions Work with multimedia objects Create and modify charts Publish and distribute presentations