AY Year

 The administration period runs for two weeks in the 14 –weeks sessions (fall and spring) and six calendar days in other sessions.  The administration period ends the last day of classes.  Office of Assessment (OA) will upload the standard instrument into the server.  OA will upload the data file with student and course information into the server.  OA will use the server to notify students via (at least three times) to complete the course evaluation.  The server creates the default report for faculty. Reports will be posted only if three or more students have completed the evaluations.  The server notifies faculty and department chairs via when the reports are accessible with a link to login 3/9/20102

 All necessary security and confidentiality assurances.  ADA compliant.  Assurance of one response per student based on enrollment.  Notification to students via , with multiple reminders  Departments can add custom questions by department or college 3/9/20103

 Students will receive a message asking them to complete the online evaluation 3/9/20104

 Once in the evaluation environment, students will see the list of the courses eligible for evaluation.  If the student has withdrawn from a course, this course will not be listed. 3/9/20105

 While completing the evaluation instrument, faculty name and course section will appear at the top of each page.  Students will know if they are evaluating a faculty or a lab instructor  Students will also see their progress in the evaluation process. 3/9/20106

 After completing the evaluation of a course, the message below will appear “Thank you for completing your evaluation. Click on the button below to return to your list of evaluations.” 3/9/20107

 The list of courses will be updated, showing which evaluations have been completed and which ones have yet to be completed. 3/9/20108

 If a student leave the course evaluation environment without completing an evaluation, he or she will receive a message indicating what was his or her last entry. 3/9/20109

 After grades are submitted, faculty will receive an message with a link to the site and a login 3/9/201010

 Faculty will have direct access to their course specific reports by logging into the server  Faculty will be able to download report(s) and customize the report(s) to meet their needs 3/9/201011

 Faculty will be able to customize the report for sharing purposes 3/9/201012

 Faculty will be able to access his/her report(s) online instead of printing a copy. The report will be available to faculty after log in into the server. 3/9/201013

3/9/  Faculty will be able to compare the results of one individual section with the other participants in the online course evaluation process, by department and campus.

 If you have any additional questions about the process please feel free to contact us by sending an to or contacting directly us Aileen Trainer AVP for Assessment Luz Caceda Assessment Analyst /9/201015