Risk Management NDS Forum June 23 rd 2010

Example safety objective Objective 1: To protect the health, safety & welfare of employees and people at our work sites through activities that identify hazards and unsafe practices Reference OHS Regulation 2001 – Places of work – risk management

Example safety objective Strategies to meet Objective 1: 1.Inspections of all work areas will be completed and documented every 2 months 2.Safety observations will be completed each month 3.Safe Work Procedures will be reviewed each month or after any related incident 4.A predetermined annual schedule of activities will be in place and responsibility allocated 5.The Production Manager will report monthly on KPIS linked to these activities

Example Associated Records Schedule, calendar, reminder system Forms [checklists] used to record inspections, observations, SWP reviews Reports of relevant incidents and investigations into incidents Registers to record activities completed, actions required and status of action Risk Register to record known risks and controls in place

Example Review Process Comparison of schedule to register shows if activities completed as required Comparison of completed form to register shows if all items requiring action have been documented Comparison of documented action completed and observation on-site shows if what was documented was actually done Review of Risk Register – shows updates to controls and risk ratings OHS Committee meeting minutes shows consultation with employees on the process or outcome

Example Reporting % scheduled activities completed % actions outstanding, why? Time taken to complete actions Updates to Risk Register completed

Do you know What activities are scheduled to be done? What has been done? What recommendations for action have been made and done? How long it has taken for things to be done? What procedures are in place? Are the procedures relevant? Are the procedures being followed? Who is involved and how are they consulted?

Need to improve? Where to start? The most comprehensive starting point is an audit Helps to have someone with a good view of the “big picture”. Not as easy as it sounds! Tackling the whole system is difficu lt

Summary The systematic management of health and safety is crucial Structure & Responsibility Consultation, Communication & Reporting Health & Safety Risk Management are the key elements of any HSMS Review, records, tracking and reporting mechanisms need to be in place for your system to be effective

Need to improve? Where to start? The most comprehensive starting point is an audit Helps to have someone with a good view of the “big picture”. Not as easy as it sounds! Tackling the whole system is difficu lt

A simpler way Many organisations have in place a range of good health and safety activities and events Making sure that these activities and events are as effective as they can be, is often a good place to start Other processes can be built on later as the system matures

So, where to really start? Start at the basic requirements for any Work Health and Safety Management System Refer to the OHS Act, OHS Regulation and the Code of Practice for Risk Assessment for clarity of legal requirements and detailed advice Draw a simple “map” of what you already have in place

Compare what you have …. To the requirements for implementation of a Management System for Work Health & Safety Structure and responsibility Consultation, communication & reporting Health and safety risk management

Complete the picture With what you think is missing Stick with the 3 key elements ▫ Structure and responsibility ▫ Consultation, communication & reporting ▫ Health and safety risk management to start, other elements can come later

Structure & responsibility System Element Responsibility and Accountability How are people allocated responsibility? How are people accountable for review processes? Training and Competency How do people gain the skills and knowledge to use systems and effectively conduct reviews & report on recommendations and outcomes?

Health and safety risk management System Element Hazard Identification How and when are the mechanisms for identifying hazards and the associated risks reviewed? How are incidents investigated and reviewed to identify risks and potential risks? Risk Assessment How are known risks assessed and how and when are these assessments reviewed? How do people access information to support awareness of potential risks? Control of Risks How are risk controls developed and how and when are these controls reviewed? How is the effectiveness of emergency preparedness and response processes reviewed?

Legislation & Guidance Materials OHS Act 2000 & OHS Regulation link from WorkCover website Guidance Materials WorkCover NSW Free copies of some publications Also downloads from website

Key tasks Documenting the desired processes clearly including roles and responsibilities Organising records of activities – Registers, Paper and Computer Files, Documents, Records Map Keeping track of the outcomes and desired actions from these activities Reporting on KPIs

Documenting clear procedures Site, vehicle and other inspections Incident reporting – response, corrective and preventive action Safety observations Safe Work Procedure development & review Consultation and communication Record keeping Reporting

Documenting clear responsibility Who does the activity? When is it done? Who is accountable? What records are kept and where? How are records accessed? Who keeps track? Who reports to management, how and when?