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Published byEddie Haigh Modified over 8 years ago
There are two basic areas where there is a need to have resources available. Internal: Financial Personnel Assets Time External Consultants Training providers Employer/Industry groups Trade unions 4
The WHS function integrates into other functions of a business. Examples of this are: Environment policies and programs Tender and purchasing process Budgeting Record keeping and documentation Appraisal and performance reviews Communication and reporting Training 5
The type of structure would depend on: The size and diversity of the operation The risk nature of the workplace activities The structure of the business Number of workers Management structure Existence and types of other systems 6
The management would be expected to: Ensure all risks are assessed Employees receive appropriate WHS information Make financial provisions or safety equipment Ensure implications of new processes are fully assessed Ensure that WHS rules and procedures are developed Encourage workers involvement in WHS committees Consider the WHS committee’s recommendations 7
The Safety Officer would be responsible for: Checking the adequacy of risk assessments Checking the adequacy of risk control plans Organising training and induction courses for employees Informing workers of current WHS issues Informing employee representatives of current WHS issues Co-ordination and distribution of WHS information 8
The Safety Officer would also maintain all WHS records and documentation including: Risk assessments Risk register Training records, registers and plans Induction records Hazard/Incident/Injury reports Accident investigation reports Workplace inspection reports Minutes of WHS Committee meetings Corrective actions register Performance measures 9
Supervisors would be responsible for carrying out the following functions: Induction and training Ongoing training Inspections Risk assessments Standard operating procedures Hazardous substances Reporting Communication 10
Employees/workers/staff would be responsible for ensuring his or her work environment is safe by: Complying with all legislation and company policies Taking all action to avoid, eliminate or minimise hazards Making proper use of all safety devices Not wilfully risking the health and safety of any person Seeking advice on hazards before carrying out new work Being familiar with emergency evacuation procedures Being familiar with using emergency equipment 11
Contractors are responsible for: Identifying and assessing potential health and safety risks Obtaining permits to work from the relevant authorities Ensuring that all equipment being used has been tested Training their contract employees in safe work methods Undertaking their own regular safety Communicating when work may impact on WHS Investigating and reporting any hazards or accidents Using personal protective equipment required by law 12
Visitors/Suppliers would be responsible for: Cooperating with operational requirements Not interfering with the company’s WHS management system Following instructions from the company personnel Provide assistance in safety training of their equipment 13
Interaction in WHS programs includes events such as: Review of WHS procedures Consultation on any changes to WHS systems and programs Informing of any changes to WHS laws or regulations Having the choice of WHS representation Having a complete and up-to-date listing of WHS personnel 14
Communicating WHS information can be achieved in many ways. Some methods may include: WHS introduced through induction programs WHS policies published on workplace posters WHS policies stated in the company’s communications Training sessions, seminars and WHS meetings Suggestion boxes or programs Multimedia presentations – videos, CD ROMs, DVDs, etc Written correspondence – memos, emails, letters, etc 15
The WHS information communicated must be: Current information Relevant to the receiver and workplace Easy and simple to understand Supported by senior executives 16
The audience receiving this information could include: Workers and staff of the company Suppliers to the company Consultants/contractors to the company Trade unions Employer/industry representatives Regulatory authorities The community 17
Training is the most important part of WHS management. Records should be kept showing the following information: Trainee’s name Training content Trainer Date completed Training assessments and competencies attained 18
There are numerous training sources of WHS training. They include: Training organisations Consultants ‘Train the Trainer’ programs Seminars Workshops Suppliers/manufacturers User manuals/MSDS Internal training 19
A new employee should be informed of WHS policies and procedures during induction. Some points that should be included in an induction program: Introduce the company Introduce general policies and procedures Introduce specific WHS policies and procedures Review the job role/tasks, etc. Review training needs for job and WHS 20
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