Participatory Decision Making Leonellha Barreto-Dillon, seecon international gmbh

Contents Introduction Decision Making Process Gathering Ideas Situation and Problem Analysis Deciding With the Community Planning With the Community Decision Making Process Case Study: When to Use which Tools? References

1. Introduction Decision Making Tools …deal with activities done in an actual participatory decision making process together with stakeholders… Examples: gathering ideas analysing the situation  together with the local population deciding and planning  further steps together with the stakeholders.

1. Introduction Situation & Problem Analysis Decision Making Tools Deciding With the Community Gathering Ideas Problem & Preference Ranking Swot Analyswis Nominal Groups Visioning Brainstorming Focus Groups Venn Diagrams Problem Tree Analysis Participatory Mapping Focus Groups Participatory Mapping Mindmapping Planning With the Community Semi-Structured Interviews Community Action Plan

What does it mean Decision Making with the Community? 1. Introduction What does it mean Decision Making with the Community? Participatory process: identified stakeholders undertake collective action of understanding, deciding and planning a project to reach a common objective. SOURCE: L. Barreto Dillon

2. Decision Making Process Steps involved in Participatory Decision Making Processes Gathering Ideas Analysing the Situation Deciding Planning A vision paper, such as a Community Action Plan or a Long Term Strategy should compile the decisions taken in this step. SOURCE: L. Barreto Dillon

 Use the one you like! 2. Decision Making Process Tools used in Participatory Decision Making Processes Tools can be used at different stages in the learning cycle Source: Wageningen International, http://portals.wi.wur.nl/msp/index.php?page=1180retrieved in April 2010 PLA is an umbrella term for a wide range of similar methodologies (approaches, methods and behaviours), including PRA, RRA, RAAKS, PALM, PAR, FSR, MARP and many others  Use the one you like!

Situation and Problem Analysis 2. Decision Making Process Tools used in Participatory Decision Making Processes The following tools can be used in different steps: Gathering Ideas Situation and Problem Analysis Deciding Planning with the community

Participatory Mapping Focus Groups 2. Decision Making Process A) Gathering Ideas    Brainstorming Rich Pictures Mindmapping Card Techniques Participatory Mapping Focus Groups Brainstorming used in combination with card techniques. Participatory Mapping (Source: L Barreto Dillon).

Problem Tree Analysis SWOT Analysis Problem Ranking Venn Diagrams 2. Decision Making Process B) Situation and Problem Analysis Problem Tree Analysis SWOT Analysis Problem Ranking Venn Diagrams Example of a Venn Diagram. SOURCE: L. Barreto Dillon

Preference Ranking Pair-wise Ranking Nominal Groups Visioning 2. Decision Making Process C) Deciding With the Community  Preference Ranking Pair-wise Ranking Nominal Groups Visioning Focus Groups Example of Pair-wise Ranking. SOURCE: L. Barreto Dillon

Community Action Plan. Source: SCN 2007 2. Decision Making Process D) Planning With the Community  Logical Framework Approach Community Action Plan Community Action Plan. Source: SCN 2007

3. Decision Making Process Case Study: When to Use which Tools? Implementation of HCES Planning Approach in Hatsaday Tai, Vientiane, Laos July 2007 – April 2009 Main beneficiaries: about 275 Low-income residents Main stakeholders: Village Environmental Unit Authorities Public Works Office Services Providers Mass organisations. SOURCE: Lüthi C, Morel A, Kohler P, Tilley E. 2009. People’s Choice First. A 4-Country Comparative Validation of the HCES Planning Approach for Environmental Sanitation. NCCR North-South Dialogue 22. Bern, Switzerland: NCCR North-South.

3. Case study: Implementation of HCES Planning 3. Case study: Implementation of HCES Planning Approach in Hatsaday Tai, Vientiane, Laos Mission and Tools Exploratory mission: meet & inform relevant national & provincial authorities (January 2007): definition of the site identification of stakeholders appointment of project coordinator Half day community workshop (60 community members) (July 2007) Identify main issues of the village Identify main stakeholders Mapping current sanitation services Inform about the project Tools used: Focus Groups Discussions Problem Mapping

3. Case study: Implementation of HCES Planning 3. Case study: Implementation of HCES Planning Approach in Hatsaday Tai, Vientiane, Laos Further Tools One day official launching workshop (July 2007) Multistakeholders workshop About 200 participants, authorities, NGOs, academia and village representatives Formation of a team Tools used: Visioning One Day Community workshop for Assessment of user priorities (January 2008) 53 members of the community Participants were asked to prioritize SSWM components (water supply, drainage, sanitation, solid water) Tools used: Problem Tree Preference Ranking Anonymous Pocket Voting

3. Case study: Implementation of HCES Planning 3. Case study: Implementation of HCES Planning Approach in Hatsaday Tai, Vientiane, Laos Results of Anonymous Pocket Voiting Source Lüthi et al 2009

3. Case study: Implementation of HCES Planning 3. Case study: Implementation of HCES Planning Approach in Hatsaday Tai, Vientiane, Laos Further Tools Expert meetings to identify the technical options (February 2008) Tools used: Pre-selection of 3 systems adapted to local conditions 2 days community workshop for decision making (March 2008) Tools used: Preference Ranking 2 days workshop for finalization of plans by coordination team (May 2008) Tools used: Community Action Plan Consultation workshop with key stakeholders (August 2008) Tools used: Revision of Community Action Plan

Community involved in the project. Source: Lüthi et al. 2009 3. Case study: Implementation of HCES Planning Approach in Hatsaday Tai, Vientiane, Laos Implementation January 2009: Community members participated voluntary, providing food and shelter Community involved in the project. Source: Lüthi et al. 2009

Storm water drainage. Source: Lüthi et al 2009 3. Case study: Implementation of HCES Planning Approach in Hatsaday Tai, Vientiane, Laos Main Outputs Construction and rehabilitation of 300 m of stormwater drainage Construction of 3 wastewater treatment systems Implementation of a solid management concept Definition of management regulations Storm water drainage. Source: Lüthi et al 2009 Total planning and implementation costs amounted to US$ 263 per beneficiary

3. References Lüthi C, Morel A, Kohler P, Tilley E. (2009): People’s Choice First. A 4-Country Comparative Validation of the HCES Planning Approach for Environmental Sanitation. NCCR North-South Dialogue 22. Bern, Switzerland: NCCR North-South. WAGENINGEN UR, PPM&E Resource Portal (2010): Participatory Planning Monitoring & Evaluation, Managing and Learning for Impact in Rural Development. URL: http://portals.wi.wur.nl/ppme/?Home [Accessed: 27.05.2010]

“Linking up Sustainable Sanitation, Water Management & Agriculture” SSWM is an initiative supported by: Compiled by: 21