1. WELCOME PROPOSED PERSONAL ACTION PLAN Drona KC PEWSP Nepal

2. Objective To prepare a detail Strategic Plan of PEWSO Nepal through participatory approach as a learning organization Needs of Strategic Plan  PEWSO Nepal has no systematic participatory plan with its clear vision, mission and strategies.  Effective strategic planning is a milestone of PM&E and success of project/program (learning from this course) Duration: Mid of March to December 2004

3. Stakeholders and their involvement Stakeholde rs Reasons/Interest of Involvement Plan to Involve them for Creating Changes Executive Committee Decision making body of the organization  Debriefing to share the key lessons  Decision from EC to proceed for planning pro. Donor/Partn er organization Donor want to see effective utilization of their support for positive impact  Inception meeting & share the key lessons  Discuss the gaps in relation to PPM&E & highlight the needs of effective planning Staff Members Key persons of program implementation  Involve during debriefing  Staff meeting and work division for planning Community people (from disadvantag ed groups)  Main beneficiaries  Interested to receive better services  Invite representatives from various interest groups e.g. IGA, women development, drinking water, non-formal education etc.  Encourage their active participation

4. Stakeholders involvement Cont.. Advisory Board Advisory Board a key body to give input when required  Invite during debriefing  A consultation meeting for the planning Local Government  Permanent institution to provide services to the community  Local governance Act more accountable to the people  Invite during the inception meeting  Discuss the importance and role of local government for planning and the implementation

5. Constraints/problems  Financial problems  Feeling of increasing workload of the staff member  Question on the active participation of the all stakeholders  The present political situation of Nepal Effort to overcome the barriers/problems  Prepare a proposal and sell/submit to donors  Orient the staff member on PPM&E and motivate them  Involve the stakeholders in all levels of discussion and encourage their participation  Motivate the stakeholders through highlighting the importance of their active participation and minimum allowances as compensation to the community people

6. The process and major activities Major Activities Process/MethodsDateResponsibility Building support from the colleagues to meet the objective Selling/sharing ideas talking to individual staff and EC 2nd week of March Program Coordinator (PC Debrief. PPM&E key lessons to stakeholders & highlight the need of strategic planning OHP presentation and discussion 3rd -4th week of March PC, EC and the staff members EC meeting & decision for the strategic planning process Prep. planning process & required budget & decide 1st week of April EC, PC and the staff Concept paper Prep. & discussion with the EC & staff Concept paper share to EC, staff and get comments 2-3 week of April PC, EC and staff Inception meeting with the stakeholders Meeting & discussion 4th week of April PC and all the stakeholders Training on PM&E to the staff member and stakeholders Simple manual and deliver the training May PC and staff members

7. The process and major activities cont… Coordination/Mgt committee formation for the strategic planning process Representing all the stakeholders & ToR prep. 1 st & 2nd week of June PC and all stakeholder Form M&E committee to monitor the whole strategic planning process Representing from the stakeholders 1st week of July PC and the stakeholder Prepare detail operational plan for the Strategic Plan. A brief guideline preparation July end M&E and Mgt. committee Stakeholders analysis PLA tools e.g. Venn, GOPP, DFID August PC and the stakeholder Situation analysis PLA tools e.g. Rich picture, Problem tree, SWOC/T, Matrix ranking August – Sept. August – Sept. PC and the stakeholder Detail strategic planning and documentation Planning WS using LFA in a simple way Sept. – Oct. All the stakeholder Proposal writing for funding and submission Prep. technical and financial proposal October- Nov. PC Detail annual Operational plan Prep. WorkshopNov-Dec PC, EC and stakeholder

8. The key evaluation questions  How is the planning process going on?  Is the concept paper and funding proposals well prepared?  Are the resources properly utilized?  Is the planning process going on according to the operation plan?  Are the stakeholders actively participating in the planning process?  What are the major issues and concerned arising?  How are the issues being handled? What are the corrective measures?

9. Key indicators  Evidences/Document of Key lessons shared of M&E training  # of meetings held  M&E committee formed and ToR prepared  All the stakeholders have been actively participating in the planning process  Detail operational plan prepared  The planning process has followed the operation plan  Strategic plan prepared and well documented  Annual detail operation plan in place  Good proposal prepared and submitted to donors Resources requirement in order to implement the plan  Financial  Time  Good Facilitator