1 General Fund Contracts Request for Proposals (RFP) Vendors’ Conference November 8, 2007

2 Agenda Welcome and Introductions RFP Highlights Submission Requirements Workshops Questions

3 RFP Highlights General Information Eligibility Requirements Funding Priorities and Service Objectives and Target Populations by Funding Subject Areas Selection Process County Rights and Privileges Program Standards and Specifications

4 General Information Term of Contract – July 1, 2008 – June 30, 2009 (Optional two additional one-year renewals based on performance and availability of funding) Amount and Availability of Funds – Will be determined during the County Budget process Minimum Grant Requests $25,000 Maximum grant request accepted for a single Proposal is $150,000. Multiple Proposals

5 Eligibility Requirements Must be on of the following: Community-based Organizations (501c(3)), Public Educational Institutions, or Government Jurisdictions For at least one year at the time the RFP is due.

6 Eligibility Requirements, Continued Independently Audited Financial Statement Program Monitoring Report Must not be Suspended or Debarred from receiving federal funds 10% Matching Requirement Priority to Referrals from SSA and/or SSA’s referring Agents and Partners

7 Funding Priorities Service Objectives and Target Populations by Funding Subject Areas

8 Funding Priorities, Continued Enable self-sufficiency or provide protection to seniors, dependent or disabled adults, emancipating foster youth, or CalWORKs families. Preserve the safely net for the most vulnerable of our residents. Provide prevention and early intervention strategies that have demonstrated effectiveness and reduce long-term costs to the County.

9 Service Objectives and Target Populations by Funding Subject Areas Funding Subject Areas Objective of ServicesTarget Population Aged, Disabled, or Dependent Adults Services Increase self-sufficiency Increase healthy functioning Low-income aged, disabled, or dependent adults, Adults at-risk of abuse and neglect, Special needs adults, or Gay/Lesbian/Bisexual/ Transgendered/Questioning adults, And their families. Children and Families Services Increase self-sufficiency Increase healthy functioning Low-income families, Families at-risk of child abuse and neglect, Special needs youth, or Gay/Lesbian/Bisexual/ Transgendered/Questioning youth, And their families. Homeless and Transitional Housing Services Increase independent living Provide stabilization of housing Low-income families with children, Low-income adults, or Special needs populations. Victims of Domestic Violence and Their Families Services Increase the attainment of violence-free families, Increase self-sufficiency, Increase healthy functioning, Provide emergency shelter Victims of domestic violence and their families.

10 Selection Process Review Panel Members – Would you like to participate? Rating Criteria – Different Criteria and Ratings for Outcome Based and Emergency Assistance

11 Selection Process, Continued Evaluation Criteria Definitions: Excellent – Proposal is Outstanding in this area Good – Proposal is of high-quality in this area Adequate – Proposal is sufficient in addressing this area but nothing more Marginal – Proposal could be acceptable under certain circumstances Poor – Unacceptable under most circumstances Unacceptable – Proposal is lacking in this area

12 Selection Process, Continued Special Considerations – Besides the Rating Criteria the County can consider services that are currently under funded, service gaps, geographical, and services to minority population Vendor Review of Proposals - New Court Ruling

13 County Rights and Privileges Reject any and all proposals, as well as may cancel this procurement prior to the execution of a contract. Sole discretion on the award of funds in any amount. No obligation to award a contract at the amount the vendors request in their proposal.

14 Program Standards and Specifications Emergency Assistance Proposals: Short term or immediate effect or impact in the lives of individuals or families Outcome Based or Non-emergency Assistance Proposals: Relates to changes in the lives of individuals or families as a result of program or other interventions

15 Submission Requirements Proposals due by Thursday, December 13, 2007, 3:00 pm Proposals due by Thursday, December 13, 2007, 3:00 pm No late Proposals will be accepted Narrative Sections 2 -4a limited to 7 pages

16 RFP Workshop Agenda RFP Fundamentals Funding Priorities Funding Subject Areas Objective of Services Target Population

17 RFP Workshop Agenda, Continued RFP Rating Criteria Organization’s Financial Capability and Responsible and Responsible to Requirements of the RFP Target Population Services Agency and Staffing Qualifications Service Delivery Goals Outcomes Measurement Budget and Resources

18 RFP Workshop Tuesday, November 13, :30 to 12:00 Noon Santa Clara County Training and Conference Center 2310 North First Street, Suite 102 (Entrance faces Charcot) San Jose, CA 95131

19 Questions Besides this Vendors’ Conference, all questions must be submitted through RFPDepot. Friday, November 30 th due date for questions.