© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Preparing a Presentation for Delivery Lesson 13

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Objectives Control a slide show Adjust for different computer screen sizes Present with projection equipment Prepare presentations for delivery in other formats Create a menu-based kiosk presentation

© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Preparing a Presentation for Delivery Lesson 13 1 Controlling a Slide Show

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Use Rehearse Timings to Set Automatic Slide Timings From the Slide Show tab, in the Set Up group, click the Rehearse Timings button. Use the buttons on the Rehearsal toolbar that appears to advance animations and slides, to pause, or to repeat a slide.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Set Timings Manually From the Slide Sorter view, select a slide. From the Animations tab, in the Transition to This Slide group, in the Advance Slide section, change the Automatically After number to the number of seconds you prefer.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Set Up a Slide Show From the Slide Show tab, in the Set Up group, click the Set Up Slide Show button. Notice the many options in this dialog box.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Create and Run Custom Shows From the Slide Show tab, in the Start Slide Show group, click the Custom Slide Show button then choose Custom Shows. Click New. In the Slide show name box, key a name for the custom show. Using + click, select the slides for this show and click Add.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Create Action Buttons for Custom Shows From the Insert tab, in the Illustrations group, click the Shapes button, then in the Action Buttons category and select a button. Use this pointer to draw a rectangle estimating the size you will need. On the Mouse Click tab under Action on click, choose Hyperlink to. In the Hyperlink to list box, scroll to the bottom of the list, and choose Custom Show.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Create Action Buttons for Custom Shows, Continued In the Link to Custom Show dialog box select the custom show and click OK. Click OK again to close the Action Settings dialog box. In the Slide pane, with the Action button shape selected, key a name to identify the button.

© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Preparing a Presentation for Delivery Lesson 13 2 Adjusting for Different Computer Screen Sizes

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Adjust On-screen Show Aspect Ratio From the Design tab, in the Page Setup group, click the Page Setup button. Open the Slides sized for list box to see additional sizes available and choose On-screen Show (16:9). Click OK.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Adjust Screen Resolution From the Slide Show tab, in the Monitors group, click the Resolution list box to see your options. Always choose the highest resolution available on the presentation computer.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Show Presenter View Benefits of Presenter View: –Select slides out of sequence to create a customized show during a presentation. –Preview text before you display it to your audience. –View speaker notes in a large size. –Blank out a screen.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Show Presenter View Click the Start button, click Control Panel, then choose Personalization. Click the Display Settings link. –Monitor 1 should be your main monitor that will display Presenter View; Monitor 2 should display the presentation slide show. Click Identify Monitors to confirm the location of each one. Select an appropriate resolution for each monitor, too. –Select Monitor 2 then check Extend the desktop onto this monitor. Click OK. In PowerPoint, from the Slide Show tab, in the Monitors group, click Use Presenter View.

© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Preparing a Presentation for Delivery Lesson 13 3 Presenting with Projection Equipment

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Use On-Screen Navigation Tools During a slide show, right-click anywhere on the screen then from the short-cut menu click Next or Previous to move forward or backward. From the short-cut menu, point to Go to Slide then click a title to go to a different slide. Use menu options on the lower left of the slide.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Use Annotation Pens With a slide displayed in Slide Show view, right-click the screen. Choose Pointer Options to try out these options: –Ballpoint Pen –Felt Tip Pen –Highlighter –Ink Color –Eraser

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Blank Slides Press on your keyboard to blank the screen to black; press again to return to the current slide. Press on your keyboard to blank the screen to white; press again to return to the current slide.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Hide and Reveal Slides In Slide Sorter view, select a slide to hide. From the Slide Show tab, in the Set Up group, click the Hide Slide button. During a slide show, to display the hidden slide, key the number of that slide and press.

© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Preparing a Presentation for Delivery Lesson 13 4 Preparing Presentations for Delivery in Other Formats

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Prepare a Presentation in 35mm Format From the Design tab, in the Page Setup group, click the Page Setup button. Click the Slides sized for list box drop-down arrow and choose 35mm Slides. Click OK to close the dialog box.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Prepare a Presentation for Use as Overhead Transparencies From the Design tab, in the Page Setup group, click the Page Setup button. Change the Slides sized for setting to Overhead. Click OK to close the dialog box.

© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Preparing a Presentation for Delivery Lesson 13 5 Creating a Menu-Based Kiosk Presentation

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Provide Navigation Options A menu slide with a list of topics that are hyperlinked enables the viewer to move to the first slide in each topic. At the end of each topic, a hyperlink is needed to return to the menu slide.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Use Set Up Show to Create a Kiosk Presentation From the Slide Show tab, in the Set Up group, click the Set Up Slide Show button. Under Show type, choose Browsed at a kiosk (full screen). Check the Show without animation box. For Advance slides, choose Manually and click OK.

© 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Preparing a Presentation for Delivery Lesson 13 Summary

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Lesson 13 Summary—1 Use the Rehearse Timings feature to practice or record the timing of the presentation. –These timings can be edited and also used for a self-running slide show. Use the Animations tab to set transition timings for individual slides or for all slides in a presentation. Using the Set Up Show dialog box, slide shows can be set to run continuously, on mouse click, or have other modifications.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Lesson 13 Summary—2 Custom shows are subsets of a complete show, displaying only pre-selected slides. –Creating action buttons or hyperlinks to custom shows makes it easy to manage a slide show during a presentation. Another way to manage a slide show is to create a menu slide listing the titles of selected slides, each with hyperlinks to the actual slide. Resolution can be adjusted to be the appropriate quality for the computer you are using.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Lesson 13 Summary—3 Presenter View enables you to display your presentation on two monitors while the audience can see only what is displayed on one of them. Use the annotation pens during a slide show to call attention to something on a slide, draw an impromptu diagram, or record audience feedback. During a slide show, you can blank the screen to black by pressing ; press again to return to the slide show. To blank to a white screen, press.

THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Lesson 13 Summary—4 Slides can be hidden so that they will not be displayed during a slide show. –To reveal hidden slides, key the slide number and press. Use the Page Setup dialog box to choose landscape or portrait orientation and to select standard sizes. Presentations prepared for 35mm format or for overhead format can be sent to a service bureau via CD or to be created as 35mm color slides, transparencies, or color prints.