REPORT ON PLANNING AND LOGISTICAL SUPPORT WORKING GROUP DISCUSSION by Shahril Nizam Abdul Malek INITIAL PLANNING CONFERENCE ASEAN REGIONAL FORUM DISASTER RELIEF EXERCISES (ARF DiREx 2015) Alor Setar, Kedah | 9-11 September 2014

2 RECOMMENDATIONS 1.On Registration: 1.1 In addition to the Online Registration, respective embassies will be requested to submit the list of delegation through the Diplomatic Channel; and 1.2 ARF Members to immediately identify their focal point for registration as well as the embassy focal point. IPC ARF DiREx 2015 | Alor Setar, Kedah | 9-11 September 2014

3 RECOMMENDATIONS 2.On Accommodation: 2.1 To provide additional facilities at UUM such as facility to buy local prepaid numbers, food stalls and mobile toilets etc.; and 2.2 To designate smoking zone area in the campus. IPC ARF DiREx 2015 | Alor Setar, Kedah | 9-11 September 2014

4 RECOMMENDATIONS 3.On Official Dinner: 3.1 To limit the number of invitees for the official dinner; and 3.2 To review the venue to the official dinner; it could be in UUM or it could be in Alor Setar. 4.On Proposed Venue(s): 4.1 To have bigger venue/premise for EOC; and 4.2 To have a designated storage area at the evacuation centre. IPC ARF DiREx 2015 | Alor Setar, Kedah | 9-11 September 2014

5 RECOMMENDATIONS 5.On Media: 5.1 To Pre-arrange visit for Media to the Exercise venues; and 5.2 To identify possible locations for media to take photos during ARF DiREx 2015 (such as during FTX). 6.On Medical Arrangement 6.1 To provide optional Health Insurance; and 6.2 To get confirmation from the Embassies on Medical Bill settlement. IPC ARF DiREx 2015 | Alor Setar, Kedah | 9-11 September 2014

6 RECOMMENDATIONS 7.On Transportation: 6.1 To review the transportation arrangement from the accommodation venues to the exercise venues; 6.2 Buses to and from designated hotels; Or dedicated transport for each delegation to the exercise venues; and 6.3 To provide Map/ journey time. IPC ARF DiREx 2015 | Alor Setar, Kedah | 9-11 September 2014

7 RECOMMENDATIONS 8.On Financing by Co-Chairs during FPC : 8.1 To provide airport transfer from Sultan Abdul Halim Airport, Alor Setar to Grand Alora Hotel; and 8.2 To provide Meals during the official programme. Dinner is not included unless specified otherwise. IPC ARF DiREx 2015 | Alor Setar, Kedah | 9-11 September 2014

8 RECOMMENDATIONS 9.On Financing by Co-Chairs during ARF DiREx 2015 : 9.1 To provide airport transfer from Sultan Abdul Halim Airport, Alor Setar, Kedah to the 10 designated hotels and UUM; 9.2 To provide Meals during the official programme. Dinner is not included unless specified otherwise; and 9.3 Participants staying at UUM will be provided with 6 meals a day. IPC ARF DiREx 2015 | Alor Setar, Kedah | 9-11 September 2014