MS Excel Introduction Short Course Warilla High School April 2008.

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Presentation transcript:

MS Excel Introduction Short Course Warilla High School April 2008

What is Excel? Excel is an electronic spreadsheet application What is Excel used for? To store/calculate/display data A spreadsheet is made up of columns and rows of data. Each row in the spreadsheet is a record Each column is a field in a record n MS Excel Introduction (short course) Warilla High School April 2008

What is in an Excel file (*.xls)? An Excel file can be referred to as a book of worksheets What is a Worksheet? A worksheet i s a table made up of cells that are referenced by row and column What is a cell? This is where you input/calculate/display your data. MS Excel Introduction (short course) Warilla High School April 2008

There are many tools available to enable you to format your cells. Colour Style Font There are many tools available to enter data and or calculate cell values. Simple equations Standard inbuilt function Programming custom functions MS Excel Introduction (short course) Warilla High School April 2008

Today we will do 2 exercises. 1. Create an Attendance Sheet 2. Create an Assessment and Half yearly report, learn about more advanced functions. At the completion of the exercises you will be able to create functional spreadsheets to assist you in performing your daily tasks. MS Excel Introduction (short course) Warilla High School April 2008

Exercise 1. The first worksheet we will create today is an attendance sheet MS Excel Introduction (short course) Warilla High School April 2008

What we have learnt from exercise 1 Rename worksheets Type in data How to use the fill function Bold text Format dates Merge cells Border cells Use calculations on dates Justify text Copy and paste cells Colour backgrounds MS Excel Introduction (short course) Warilla High School April 2008

The next worksheet we will do is create a half yearly report with 2 assessment tasks MS Excel Introduction (short course) Warilla High School April 2008

What we have learnt from exercise 2 Reference cell from another worksheet Type in formulas Use of the “$“ to lock a row reference Use of the RANK function Copy blocks of cells Use of the MIN function Use of the MAX function Use of the AVERAGE function Use of the COUNTA function Keep a running total of days absent MS Excel Introduction (short course) Warilla High School April 2008

We will now look at Excel more generally 1. The Excel Menu Command system 2. Saving Files 3. Print and preview MS Excel Introduction (short course) Warilla High School April 2008