1. MODULE 4.1: INTRODUCTION TO SPREADSHEETS

2. CONTENTS What is a spreadsheet? Basic functions Inputting data Use of formatting More about different types of data formats Effective input using AutoFill Test and improve knowledge and skill Module Activities

3. WHAT IS A SPREADSHEET? Examples of uses Part of a spreadsheet that is used for the calculation of marks.

4. WHAT IS A SPREADSHEET? First acquaintance with Excel 2010 Ribbon Tabs Cell name box Formula bar Rows 4-9 Columns A-I Active cell Different worksheets

5. BASIC FUNCTIONS Format of a function Function Name A function always begins with an equal sign. = (argument(s )) Name of the function Argument: cells on which the function is based

6. BASIC FUNCTIONS Examples of functions Sum Average Minimum Maximum

7. BASIC FUNCTIONS Entering functions =SUM(D1:D7) =SUM(D1:D7)

8. BASIC FUNCTIONS Entering functions

9. INPUTTING DATA Move to a cell by using: Tab Data aligned: text 123 left for text right for numbers To edit data: F2

10. USE OF FORMATTING Specific range: click and drag with mouse Whole row: click on row heading number Whole column: click on column heading number Whole spreadsheet: Click on select all block or Selection of cells

11. USE OF FORMATTING Character formatting and borders Horizontal alignment Vertical alignment indenting Text orientation Word wrapping in a cell merging of cells Basic formatting

12. USE OF FORMATTING Character formatting Alignment Borders Shading Text orientation Merging of cells Or use Format Cells

13. USE OF FORMATTING Format as table Formatting cells, rows and columns

14. MORE ABOUT DIFFERENT TYPES OF DATA FORMATS 123Names=SUM(B1:B12) 2011/02/09Labels=DAY() 19:45Comments=B4*C4 Numerical data Text Functions and Formulae

15. MORE ABOUT DIFFERENT TYPES OF DATA FORMATS 123 2011/02/09 19:45 Change data format

16. MORE ABOUT DIFFERENT TYPES OF DATA FORMATS Ordinary numbers Set decimal places after point Use system separator

17. MORE ABOUT DIFFERENT TYPES OF DATA FORMATS Currency formats Select symbol here – do not type R R 324.78 Accounting Currency

18. MORE ABOUT DIFFERENT TYPES OF DATA FORMATS Numbers which must be treated as text 0002098 567 8473 To save numbers as text: ‘0002 or

19. MORE ABOUT DIFFERENT TYPES OF DATA FORMATS Numbers which must be treated as text Error message: Select Ignore Error.

20. MORE ABOUT DIFFERENT TYPES OF DATA FORMATS Dates and times DatesTimes

21. EFFECTIVE INPUT USING AUTOFILL

22. OVERVIEW OF MODULE Spreadsheet What is it? What used for? Environment Worksheets Rows, Columns Cells Basic Functions Sum, Max, Min, Average Inputting data Auto Fill Formatting Cosmetic Cell Contents (data types) Working with spreadsheet files Create; Open; Save

23. TEST AND IMPROVE YOUR KNOWLEDGE AND SKILLS Important terms and concepts Argument Cell address Data type Format Formula bar Function Range Spreadsheet/ Workbook Worksheet

24. TEST AND IMPROVE YOUR KNOWLEDGE AND SKILLS Tips and Recommendations Worksheets formatted to improve readability and interpretation Labels formatted to be clearly distinguishable The results of calculations to stand out clearly and be easy to interpret. Correct data types and formats for data. Use cell references (not the actual values stored in the cells) when performing calculations